Hr Policy:Human resource policies are formal rules and procedures that dictate how certain matters should be addressed in the workplace, including employee rights and duties. HR policies are tied to employment law. To avoid non-compliance and penalties from the government, employers must adhere to HR policies. mployees must play their part by complying with the human resource policies that relate to them.!b"ective #bene$ts1. Structure%. &airness'. (est Practices). *trategy+. ,onsistencyCharacteristics1. The HR policy should present the principle that will guide the organizations actions and rflecta faith in the ethical values of employees. 2 .The HR policies should be formulated for the long range plans and needs of the organization. . The HR policy must be fle!ible to cover a normal range of activities. ". The HR policy should be formulated with due regard for the interests of all the concernedparties # the employers$ the employees and the public community. %. The HR policy must be developed with the active participation and support of the managementand the co&operation of employees.'. The HR policy should be clear$ definite and easily understood terms so that what it proposes toachieve.(. The HR policy must provide a two&way communication system between the management andthe employees. ). The HR policy should be consistent with public policy without any favoritismordiscrimination.Tips for writing HR policy*f you need to update your HR policies because of the new +,uality -ct 2.1.$ now could be agolden opportunity to ma/e them a lot better.The+,uality-ct bringstogether legislationregardingdiscriminationandharassment intoasingle-ct. Sinceit cameintoforceon10ctober$ manyHRdepartments havebeenbusyupdating some of their policies.- well&writtenpolicydocumentwillleavebothemployee andemployerclearonwhere theystand$ and#ideally#/nowingthat wheretheystandissomewherethat isfair$ organised$consistent and protected by law.1utwhenever legalities areinvolvedinwriting$ it canbealltoo easy toslip intolegalese #typically overlong$ complicated sentences.2aturally$ itsimportant tobelegallycompliant. 1ut if no&onecanunderstandaword$ thedocument might as well go in the shredder. 3aybe its time to reach for the red pen.Reader-centred policies4ollow these tips and youll be sure to have well&written policies.Shorten sentences5hen youre trying to abide by legislation$ it can be easy to get carried away and try to fit far toomuch information into a sentence$ which will /eep building$ and building 6much li/e this one7$interrupted only by commas$ and most probably gasps for breath.This can be very unforgiving on the reader$ as they try to hold on to the train of thought even as itspeeds away from them 6,uite possibly under attac/ from cowboys and 2ative -mericans7. 4ore!ample8Indirect discrimination, where an apparently neutral provision, criterion or practice would put asubstantially higher proportion of the members of one sex, or persons having a racial or ethnicorigin, or aparticular religionor belief, or aparticular disabilityor aparticular sexualorientation, or age group at a particular disadvantage compared with other persons unless thatprovision, criterionorpracticeisobjectivelyjustifiedbyalegitimateaimandthemeansofachieving that aim are appropriate and necessary. 5hen writing$ if possible$ stic/ to the principle8 one sentence$ one idea. 1ullet points can also beuseful for brea/ing up list&li/e points$ though dont overuse them.*nthise!ample$ it wouldbebettertolist the9protectedcharacteristics 6se!$ race$ age$ etc7separately$ then go on to define indirect discrimination.Indirect discrimination: when a rule, condition or practice that applies to everyonedisadvantages someone with a particular protected characteristic. But this wont be classed asdiscrimination if the aim and means behind the rule, condition or practice can be objectivelyjustified as legitimate and necessary.Verbs over nouns:sing verbs ma/es language dynamic$ which will move things along at a good pace and /eep thereader interested. ;articularly heavy&going reading arises with the overuse of nominalisations.This is a noun that has been created from a verb$ li/e recommendation 6verb < recommend7. *tmay be a rather hypocritical word for us to use here 6it is$ itself$ a nominalisation7$ and a practiceto avoid. *t tends to attract unnecessary words and ma/es your writing pretty dull. =ompare8Undertaing the implementation of the policy is the duty of all with Implementing the policy iseveryones duty. Keep it active5riting tends to be more interesting in the active voice. >our e,uality policy probably still wontwin the 1oo/er ;rize$ but at least it is more li/ely to be read.The active voice is when the 9doer in the sentence is put before the action they are carrying out.*t is generally better than the passive voice 6where the 9doer can be left out altogether7. This isbecause it sounds more human$ forces you to be more specific$ and leaves no doubt about whowill do what. *t also usually results in shorter sentences. 4or e!ample8Passive:! risassessment will beundertaenbeforeanydisabledpersonbeginsworand,wheredoubts exist over adisabled personsability toperformthe full duties of the jobconcerned, a trial period may be offered after consultation with the "# department.Active:$e will carry out a ris assessment before any disabled person begins wor. $e mayoffer a trial period if we have any doubts over the persons ability to perform the full duties ofthe job concerned.-nd finally$ easy on the legalese?egalese is often found in documents li/e policies. ;erhaps its used out of habit$ or in an attemptto cover every possible contingency. - lawyer may argue that its employed to be precise andutterlyunambiguous. -ndindeedit might be$ e!cept that oftenno&one but a lawyer canunderstandtheresults6completeincomprehensibilitymaybedifferentfromambiguity$butishardly better7.Since a policy document will have legal implications$ it is worth getting a lawyers sign&off on it.1ut wor/ with them to avoid the common problems of legalese. *n addition to the ones outlinedabove$ try to avoid muddying the waters with unnecessary$ archaic words$ li/e 9therein$ 9herein$9forthwith$ and 9aforesaid.Thegoal isforeveryemployeeinthecompanytounderstandthedocuments. Thewordingshouldbesuitablefor theaveragelayperson6unless$ of course$ it is alegal firm7$ sothateveryone really is on an e,ual footing.