HR Information Session

ADJUNCT HIRING AND PROCESSING IN

SEMESTERS

Key Issues and RecommendationsMaximum WorkloadNew requirements for Adjunct payments – course and

work typeNew requirements for Adjunct payments – work hoursNew functionality

AGENDA

Key Issues1. Compliance with the Affordable Care Act (ACA)2. Pay determination for contracts3. Compliance with RIT policy E1.0 (maximum workload for Adjuncts)

Recommendations for Credit Hours and Work Hours For standard credit bearing courses :

EAF would require the credit hours for the course   HR will calculate work hours at 3 hours of work for every 1 credit hour

(this should accommodate approximately 80% of the Adjunct contracts).  For non-standard courses that do not have associated credit hours

OR for courses that require work hours in excess of the 3:1 ratio: The department will determine the excess work hours on a weekly basis. EAF would include “Other work hours” per week in addition to any credit

hours that are assigned to the course (0 for non-credit bearing courses) For any non-course related work, the department would provide

the anticipated total hours worked for the appointment period EAF would include “total work hours” for the full appointment period

KEY ISSUES AND RECOMMENDATIONS

The maximum workload as defi ned in policy E1.0 states “The annualized load may not exceed 50% of the full-time load

as defined by the dean of the college.”The total work hours worked by an Adjunct must be less

than 1000 hours in a calendar year. For those cases where a full time faculty member retires or

terminates and is asked to return as an adjunct, all of their time worked in the calendar year would count towards the annual maximum. (typically it will be 840 hours for Intersession and Spring semester)

Colleges will be responsible for monitoring the total hours in a calendar year for compliance with the cap. They will need to adjust contracts where necessary.  HR will provide a manager self-serve report with total hours for

any given time period for all adjunct jobs across the university.

MAXIMUM WORKLOAD

An individual course number or specific work type (for non-course payments) is required for all payments Course numbers come directly from People Soft SIS and are

up to date Work types include – course development, tutors, coach or

assistant coach, writing consultant, guest lecturer, mentor, etc.

Payments must be entered as one payment per course or work type Lab payments can no longer be added together, each

payment must be separate. Exceptions to this must be submitted to Julie Hawk for

approval prior to submitting the payment

NEW REQUIREMENTS FOR ADJUNCT PAYMENTS – COURSE AND WORK

TYPE

Credit bearing courses will have work hours calculated at 3 hours of work for every credit hour. This includes prep time, grading, offi ce hours etc. ex. 9 hours work for a 3 credit hour course

Other work hours for courses outside of the credit hour calculation such as additional class time must be entered for each payment

If a course does not have credit hours the total work hours per week must be entered including class time, prep time, grading, offi ce hours, etc.

Work hours for non-course work types must be entered as a total for the semester or contract period Each department will need to estimate the total work hours for

the semester. Many factors may impact the total work hours. Please contact your HR Services Manager for guidance.

NEW REQUIREMENTS FOR ADJUNCT PAYMENTS – WORK HOURS

WORK HOURS – EXAMPLES

Course Type Credit Hours Other Work Hours

Total Work Hours

3 credit lecture – meets 5 hours per week 3 2 11=(3x3)+2

1 credit lab – meets 1 hour per week 1 0 3=3x1

0 credit lecture – meets 3 hours per week 0 9 9

4 credit lecture/lab – meets 6 hours per week 4 2 14=(4x3)+2

4 credit independent study – no class hours 4 0 12=4x3

0 credit recitation – meets 1 hour per week with no additional time for prep etc

0 1 1

0 credit studio – meets 1 hour per week with 3 hours additional prep time

0 4 4

ORACLE SCREENS – SEMESTER PAYMENTS

Enter number of credit hours from SIS, enter 0 if no credit hours

Enter any additional work hours PER WEEK not already accounted for with credit hoursEnter 0 if no other work hours

Enter total anticipated work hours for the term

Adjunct Other payment type Used when the contract period is different than the

full semester Can be used when crossing semesters or when the

period is shorter than a semester The start and end date must be entered The start date cannot be earlier than the current fiscal

year start (7/1) Should use pay period start and end dates

For all payment types, Oracle will calculate the correct per pay period amount based on the total contract amount entered

NEW FUNCTIONALITY

ORACLE SCREEN ADJUNCT – OTHER TERM

Same information needed as for semester payments.

Enter start date and then uncheck the box labeled “Ongoing” to enter the end date

HR website Communications Page http://

www.rit.edu/fa/humanresources/content/communications

Manager Self Serve website https://www.rit.edu/fa/controller/node/160

Academic Aff airs Faculty/Staff policies website http://www.rit.edu/provost/fac_staff_resources

Julie Hawk jehpsn@rit.edu x5-2427

HR Services Managers http://www.rit.edu/fa/humanresources/content/hr-services

RESOURCES

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QUESTIONS?