HR Coordinator

1 HR Coordinator JD_Jun 2014

ACCUSOFT CORPORATION

JOB TITLE: HR Coordinator

Reports To: Human Resources Manager

Job Location: Tampa, FL

# of Positions: 1

OVERVIEW:

Accusoft provides a full spectrum of viewing, document, content and imaging solutions. With its

broad range of solutions, Accusoft is committed to deliver best-in-class, enterprise grade and fully-

supported applications and a globally recognized suite of software development kits (SDKs).

Accusoft products work reliably behind the scenes for capturing, processing, storing and viewing

images, documents and more.

SUMMARY:

This position is primarily responsible for providing administrative support to the Human Resources

and Operations Team. This individual welcomes and interacts with employees at all levels of the

organization, to build and maintain effective working relationships. Maintain a high level of

professionalism in dealing with confidential and sensitive issues, while supporting multiple

departments. Works with the HR Manager to help create HR initiatives that are in line with

corporate objectives.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Core duties and responsibilities include the following. Other duties may be assigned.

Works directly with the HR Manager to assist with recruiting duties; such as scheduling

phone and on-sight interviews, participating as an HR interview screener, providing position

updates to Recruiter contacts, tracking candidate flow, post job requisitions on career

posting websites

Plans and conducts new employee orientation to foster positive attitude toward company

goals

Responsible for maintaining the benefit carrier’s websites with up to date employee

information (i.e. terminating employee benefits, qualifying events, updating dependent

information, address changes and any benefit maintenance that is required)

Reviewing and approving all benefit invoices

Assist HR Manager with Annual Benefit Open Enrollment

Acts as a resource to employees to help address Human Resource questions

Responsible for Data Entry of New Hires & HR changes into ADP

Back-up to payroll processing, in the event the Sr. Accountant is not able to process our

weekly or semi-monthly payroll

Responsible for tracking employee’s vacation and sick hours and auditing, as necessary for

accuracy

Assists with updating and maintaining the HR policies and procedures located on the

Accusoft Procedure and Policy website


Ensures compliance with federal and state laws regarding Human Resource activities

Complete employment verification requests, as needed

Generate monthly HR Reports to Management team and assist with the generation of other

standard reports for Human Resources or managing personnel, as needed

Assist HR Manager with the creation of governmental reports, such as annual EEO1

Reporting, VET Reporting, and Affirmative Action Program Reporting

Assists HR Department with events such as birthday bashes and anniversary lunches

Performs general clerical duties including but not limited to filing, photocopying, faxing and

mailing for HR Department

Assist in various special projects and needs as determined by the Human Resources

Manager

SUPERVISORY RESPONSIBILITIES:

This job has no supervisory responsibilities.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with disabilities to

perform the essential functions.

EDUCATION AND/OR EXPERIENCE:

Bachelor’s Degree; Two plus years of related experience and/or training; or equivalent combination

of education and experience.

REQUIRED SKILLS AND ABILITIES:

Maintain a high level of confidentiality and discretion

Requires good critical thinking and interpersonal skills

Must have a professional, outgoing, guest-service oriented manner.

Ability to interact with a variety of people, and remain calm and professional in stressful

situations.

Must be detail-oriented, able to multi-task, and work effectively under pressure while

meeting all applicable deadlines.

Must be able to work independently and productively with minimal supervision

CERTIFICATES, LICENSES, REGISTRATIONS:

N/A

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions,

and procedure manuals. Ability to write routine reports and correspondence.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, and

decimals.

COMPUTER SKILLS:


To perform this job successfully, an individual should have knowledge of:

Human Resource Software

Internet Software

Payroll Systems

Intermediate to advanced Excel skills

Word Processing Systems

TRAVEL:

No travel required

COMPETENCIES:

To perform the job successfully, an individual should demonstrate the following competencies:

Interpersonal

Customer Service - Responds promptly to customer needs; Listens to others without

interrupting.

Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains

confidentiality; Listens to others without interrupting; Keeps emotions under control;

Remains open to others' ideas and tries new things.

Oral Communication - Listens and gets clarification; Responds well to questions;

Demonstrates group presentation skills; Participates in meetings.

Written Communication - Writes clearly and informatively; Presents numerical data

effectively; Able to read and interpret written information.

Teamwork -Gives and welcomes feedback; Contributes to building a positive team

spirit; Puts success of team above own interests; Supports everyone's efforts to succeed.

Organizational:

Business Acumen – Understands business implications of decisions; conserves

organizational resources

Cost Consciousness – Works within approved budget; Conserves organizational resources.

Diversity - Shows respect and sensitivity for cultural differences.

Ethics - Treats people with respect; Keeps commitments; inspires the trust of others; Works

with integrity and ethically; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks

correctly and on time; supports organization's goals and values.

Self Management:

Exhibits sound and accurate judgment, includes appropriate people in decision making

process; demonstrates persistence, uses time efficiently, sets goals and objectives.

Planning/Organizing - Prioritizes and plans work activities; sets goals and objectives;

develops realistic action plans.

Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats

others with respect and consideration regardless of their status or position; Accepts

responsibility for own actions; Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote

quality; Applies feedback to improve performance; Monitors own work to ensure quality.

Quantity - Meets productivity standards; Completes work in timely manner; Strives to

increase productivity.


Safety and Security - Observes safety and security procedures; Determines appropriate

action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and

materials properly.

Adaptability - Adapts to changes in the work environment; Manages competing demands;

Changes approach or method to best fit the situation; Able to deal with frequent change,

delays, or unexpected events.

Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities

are covered when absent; Arrives at meetings and appointments on time.

Dependability - Follows instructions, responds to management/company direction; Takes

responsibility for own actions; Keeps commitments; Commits to long hours of work when

necessary to reach goals; Completes tasks on time or notifies appropriate person with an

alternate plan.

ACCUSOFT CORPORATION IS AN EQUAL OPPORTUNITY EMPLOYER


ACKNOWLEDGMENT:

My signature below acknowledges that I have read the above HR Coordinator job description and

agree that I can perform the responsibilities as presented. I understand this job description provides

a general outline of job responsibilities and requirements and is not intended to be all-inclusive. I

also understand that job responsibilities and requirements may change at any given time based on

organization or departmental needs.

Employee Signature Date

Manager Date

HR Coordinator

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