HR Audit Form-2009
54
Page 1 of 54 HR Audit Form 2009 HR AUDIT FORM - 2009 Section 'A' - Staff HR Process - For All Plants A1 Manpower Response Remarks Score Score Max Achieved A.1.1 Yes No 1.00 A.1.2 Yes No 1.00 A.1.3 Yes No 1.00 A.1.4 Yes No 1.00 A.1.5 Yes No 1.00 A.1.6 yes No 1.00 A.1.7 Yes No 1.00 7.00 Section A is for all plants, in addition to this, Section B is for OE plants and Section C is for worker plants. Section D is for all Plants. This Section focuses on Legal & Statutory Compliances Complete HR audit report would have Section A + Section B / C. Section D will be shown separately Please tick the appropriate box of response. Each question carries 1 mark. Score 1 for all responses in 1st column of Response. The focus questions carry extra marks / penalty marks as mentioned in the remarks column. Please fill in your scores in the designated space at the end of the form. "Yes" is defined as "100% compliance". Any other level of compliance will score "No" Is manpower within budget? Check for approved budget figure Has approval been taken from corporate HR for exceeding budgeted number (approval number) Is ratio of Direct:Indirect manpower showing an improving trend / has not deteriorated in last 6 months score minus 3 if no There has been no increase in direct MP on rolls, after April 2009 There has been no increase in direct Contractual MP, after April 2009 Flash report been sending to corporate every month There has been no increase in indirect MP, after April 2009
Transcript of HR Audit Form-2009
Page 1 of 29
HR Audit Form 2009
HR AUDIT FORM - 2009Anand Automotive systems
Section 'A' - Staff HR Process - For All Plants Actions to be takenA1 Manpower Response Remarks Score Score
Max Achieved
A.1.1 Yes No1.00
A.1.2 Yes No1.00
A.1.3 Yes No1.00
A.1.4 Yes No1.00
A.1.5 Yes No1.00
A.1.6 Flash report been sending to corporate every month yes No1.00
A.1.7 There has been no increase in indirect MP, after April 2009 Yes No1.00
7.00
This form has Four sections:Section A is for all plants, in addition to this, Section B is for OE plants and Section C is for worker plants. Section D is for all Plants. This Section focuses on Legal & Statutory Compliances
Complete HR audit report would have Section A + Section B / C. Section D will be shown separately
Please tick the appropriate box of response. Each question carries 1 mark. Score 1 for all responses in 1st column of Response. The focus questions carry extra marks / penalty marks as mentioned in the remarks column. Please fill in your scores in the designated space at the end of the form. "Yes" is defined as "100% compliance". Any other level of compliance will score "No"
Is manpower within budget? Check for approved budget figure
Has approval been taken from corporate HR for exceeding budgeted number (approval number)
Is ratio of Direct:Indirect manpower showing an improving trend / has not deteriorated in last 6 months
score minus 3 if no
There has been no increase in direct MP on rolls, after April 2009
There has been no increase in direct Contractual MP, after April 2009
Page 2 of 29
Performance Management
A2 Yes No1.00
A.2.1 Yes No1.00
A.2.2 Yes No1.00
A.2.3 Yes No1.00
A.2.4 Yes No1.00
A.2.5 Yes No1.00
A.2.6 Yes No1.00
A.2.7 Yes No1.00
A.2.8 Yes No1.00
A.2.9 Yes No1.00
A.2.10 Yes No1.00
A.2.11 Yes No1.00
Do all L2 & above employees have approved individual KRA sheets for current year. For new employees, within 2 months of joining
score minus 3 if No
Do all L1 employees have approved individual KRA sheets for current year. For new employees, JD within 2 months of joining
Have the KRA for L2 & above been arrived at after a team discussion
All annual appraisal forms have been filled & signed by appraisee & appraisers for L2 & above for previous year
score minus 3 if No
All annual appraisal forms have been filled & signed by appraisee & appraisers for L1 for previous year
Final approved performance rating have been communicated to L2 & above
score minus 3 if No
Final approved performance rating have been communicated to L1
Has MDD been completed for selected L2 & above (20%) within 3 months of appraisal ( April / July)
Has PIP (Performance Improvement plan) been completed for L2 & above within 3 months of appraisal for bottom 15% ( April / July)
Have employees in Talent list whose performance is not upto mark been cautioned?
Is there individual trg plan available for L2 & above derived from appraisal interview / MDD
For L2 & above in Talent List is there minimum 80% adherence to training plan for current year
score minus 3 if No
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A.2.12 Yes No1.00
A.2.13 Yes / NA No1.00
A.2.14 Yes / NA No1.00
A.2.15 Yes / NA No1.00
A.2.16 Has exit of bottom 10 % been planned after Final Appraisal Yes No1.00
A.2.17 Is exit of bottom 10 % as per plan1.00
18.00
Talent Identification, Creation and Retention
A3 Is there a talent list for L1 available as per guidelines Yes No1.00
A.3.1 Is there a talent list for L2 available as per guidelines Yes No1.00
A.3.2 Yes No1.00
A.3.3 Yes No1.00
A.3.4 Have you prepared the Must Retain list Yes No1.00
For L1 is there a system to identify training needs, develop trg calander & monitor progress
Have all appraisers L2 and above under gone refresher trg on assessment skills within 2 months of final appraisal
Mid term review of KRAs for L2 & above completed in July / October as applicable for current year
score minus 3 if No
Mid term review of KRAs for L1completed in July / October as applicable for current year
Co to have own talent list
Co to have own talent list
Are L2 employees in talent list aware of the 3 year road map
Are L1 employees in talent list aware of the 3 year road map
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A.3.5 There has been no attrition from must retain list Yes No1.00
A.3.6 Yes / NA No1.00
A.3.7 Yes No1.00
A.3.8 Yes No1.00
A.3.9 Yes No1.00
A.3.10 Yes No1.00
11.00
Organization Culture
A4 Is there a calendar made for staff working on line Yes No1.00
A.4.1 Adherence to the calendar is => 70% Yes No3.00
A.4.2 Is Idea scheme linked to 'Staff working on line' Yes No1.00
A.4.3 Yes No1.00
A.4.4 Yes No1.00
score minus 3 if No
Is there a dossier for employees in talent list giving details of development plan / trainings / tests undertaken with results where applicable
score minus 3 if No
Employee unplanned exit percentage (L2 and above) is less than 10% for the last 12 mths
Employee unplanned exit percentage (L1) is less than 15% for the last 12 mths
Is the exit interview form seen & signed by Plant head / COO (except for planned exit)
Are the findings of exit interview analyzed and used for corrective action
look for backup
score minus 3 if No
add 2 marks if >80%
Have 100% L3 and above given at least 2 ideas after working on line
Have 100% L2 employees given at least 2 ideas after working on line
Page 5 of 29
A.4.5 Yes No1.00
A.4.6 Is there a manager / asst. manager on duty in C shift? Yes/NA No1.00
A.4.7 Yes No1.00
A.4.8 Follow Up Action taken on ESS? Yes No1.00
A.4.9 Yes No1.00
A.4.10 Yes No1.00
A.4.11 Yes No1.00
A.4.12 Are annual medical check up done for all L3 and above Yes No1.00
A.4.13 Yes No1.00
A.4.1416.00
Training
A.5 80% employees in L and L1 get 40 hrs of training . Yes No 1.00
A.5.1 80% employees in L 2 get 40 hrs of training . Yes No 1.00
Have 100% L1 employees given at least 2 ideas after working on line
second shift if no night shift
Is employee satisfaction survey conducted in the last 18 months
put date of ESS
Are the communication meeting at Plant level held every month?
Are employees in general, 1st and 2nd shift covered in communication meeting
Are employees in 3rd shift communicated points of communication meet by a manager within 48 hrs
check for evidence
check for records
Is there any on site doctor facility available at least once a week
Check on pro-rata basis.
Check on pro-rata basis.
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A.5.2 Yes No 1.00
A.5.3 Yes No 1.00
A.5.4 Bond for employees sent on training abroad / MBA Yes No 1.00
A.5.5 Is training for employees in YT list as per plan Yes No1.00
A.5.6 Is training for employees in KT list as per plan Yes / NA No1.00
A.5.77.00
On completion of training is there a report submitted on main points learnt from the training
For trg programs exceeding One Day.
Is there evidence for implementing what has been learnt during specialised training (abroad / MOST,TPS,APS,TPM,Black belt,etc)
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Recruitment, Selection & Induction
A.6 >451.00
A.6.1 >601.00
A.6.2 Is the Pre-employment Medical Check up done? Yes No random check1.00
A.6.3 Yes No1.00
A.6.4 Yes No1.00
A.6.5 Yes No1.00
A.6.6 Yes No1.00
A.6.7 Has buddy been assigned for new joinee Yes No1.00
A.6.8 Has new joinee visited other companies in hub Yes No1.00
A.6.9 Yes No1.00
A.6.10 Yes No1.00
A.6.11 Yes No1.00
Time taken to fill in the vacancy at L1 from the date of resignation & offer letter given
>30 & <45 days
Time taken to fill in the vacancy at L2 from the date of resignation & offer letter given
>45 & < 60 days
Have reference checks been done for L2 and above prior to joining (joined in last 6 months)
look for evidence
Is there a Structured Induction programme for new joinees as per their Level?
Does induction program include Anand Vision, Anand Way, COPQ,
Does it include personnel policy, IT & communication policy, Safety briefings?
Has fresh inductee in L2 and above finalised his KRAs within 2 months of joining
score minus 3 if No
Has fresh inductee in L1 been given his job description within 1 month of joining
Is there a structured Induction program for GET selected by Corporate as per Corporate HR guidelines?
score minus 3 if No
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A.6.12 Yes No3.00
A.6.13 Yes No1.00
16.00
Record Maintenance
A7 Yes No1.00
A.7.1 Yes No1.00
A.7.2 Yes No1.00
A.7.3 Yes No1.00
A.7.4 Yes No1.00
A.7.5 Yes No1.00
A.7.6 Yes No1.00
A.7.7 Yes No1.00
jni Yes No1.00
Have KRAs of GET been finalized within 15 days of confirmation
Add 2 points if Yes
Is there a structured Induction program for MT selected by Corporate as per Corporate HR guidelines?
score minus 3 if No
Are all personal files updated as per Corporate Guidelines dated 12.5.09
score minus 3 if No
Are all personnel files kept locked under responsible HR person
Are nomination forms related to SA available for eligible members
Are nomination forms related to PF available for all employees
Has documentation related to Mediclaim insurance been completed
Has documentation related to Life insurance been completed
Has information regarding SA fund statement been given to all members as per latest statement from LIC
Have leave accumulation details been intimated to employees
Are previous year appraisal forms kept in personal files of each employee
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A.7.9 Has job description for each job been finalized Yes No1.00
10.00
Women's Grievance Committee
A8 Yes No1.00
A.8.1 Yes No1.00
A.8.2 Yes No1.00
A.8.3 Yes No1.00
A.8.4 Are any issues still open No Yes1.00
A.8.5 Is a proper record of the proceedings maintained Yes No1.00
A.8.6 Is there a policy on sexual harassment & is it displayed Yes No1.00
7.00
HRIS
A9 Have employee ids been created for all new joinees Yes No1.00
Is the president of Women's Grievance / Sexual Harrassment Committee a female employee
Does the women committee consist of minimum 3 members
Does the women committee have at least 1 women member from NGO
Are Women Committee meetings being held at least once a quarter
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A.9.1 Yes No1.00
A.9.2 Yes No1.00
A.9.3 Is Updation & commitment of Personal Details complete Yes No1.00
A.9.4 Is implementation of HRIS as per road map Yes No1.00
A.9.5 Implementation of leave Module Yes No1.00
A.9.6 Use of Travel Module Yes No1.00
7.00
Have you inactivated ids of all employees who have resigned
Is the employee strength as reported to the corporate and as derived from HRIS matching
Score minus 3 if No
Page 11 of 29
Contractual Employees
A10 Is any contractual working on the machine No Yes1.00
A.10.1 Yes / NA No1.00
A.10.2 Yes / NA No1.00
A.10.3 Yes No1.00
A.10.4 Yes No1.00
A.10.5 Do you provide relevant trainings to contractuals Yes No check records1.00
A.10.6 Is the trainig provided in the local language Yes No check records1.00
A.10.7 Do you pay OT as per law & the same is paid by contractor Yes No1.00
A.10.8 Yes / NA No1.00
A.10.9 Yes No1.00
10.00
Score minus 3 if Yes
Do you have an action plan to reduce number of contractuals on machine?
Is there evidence of reduction of contractuals working on m/c during last 4 mths
Is there a mechanism to monitor minimum wages are paid to contractual / casuals
Do you ensure that all PL, EL, SL records are maintained for contractual / casuals by the contractor
Score minus 3 if No
Are all open issues with the Labor Department related to contractuals closed / in progress
Is there a place marked for casual / contractuals to eat their meals
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Section 'B' - For OE plants
Yes No1.00
B.1.1 No Yes1.00
B.1.2 Yes No random check1.00
B.1.3 Yes No1.00
B.1.4 Yes No1.00
B.1.5 No / NA Yes1.00
B.1.6 Do you have a manpower plan to cater to seasonal exits Yes No1.00
B.1.7 Is the number of ex-servicemen within approved limits Yes / NA No1.00
B.1.8 Yes / NA No1.00
B.1.9 Yes No1.00
B.1.10 Yes No1.00
(This is in addition to section 'A'. For worker plants go to section 'C')
Are the recruitment guidelines being adhered to (age, pass in all subjects, medical examination)
Minus 3 marks if No
Do you have representation of more than 30% from any state unless otherwise required by state law
Is the initial IQ test being conducted before selecting the candidate
Is the plant receiving training reimbursement from the Apprentice Board regularly
Minus 3 marks if No
Do you have 30% or more women OEs & apprentices (20% for 3 shift working plant, other than TN)
Is the percentage of OE/Apprentice/Trainee, within 150 km, exceeding 20% unless otherwise required by state law
check for approval
Are the ex servicemen deployed on jobs as specified for them.
Has preference been given for recruitment from identified institutes as approved by Corporate / Hub
Does recruitment team include ex student from same region / institute
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B.1.11 Yes No1.00
B.1.12 Yes No1.00
B.1.13 Yes No1.00
14.00
B2 Induction
Yes No1.00
B.2.1 Is joining of fresh recruits done on fixed days in a month Yes No1.00
B.2.2 Is career path explained during induction Yes No1.00
B.2.3 Are detailed training modules available Yes No1.00
B.2.4 Is the welcome address given by Plant Head Yes No1.00
B.2.5 Yes No1.00
B.2.6 Yes No1.00
7.00
Is the questionnaire to filter candidates likely to go for higher studies within one year being used as per guidelines from Corp HR
Minus 3 marks if No
Is feedback taken from new joinee about buddy after 1 month
Check feed back form
Is feedback taken from supervisor about new joinee after 3-4 weeks
Check feed back form
Is technical training under induction program approved by Anand U
Minus 3 marks if No
check for lesson plans
Is there a buddy system in place as per Guidelines from Corp HR
Have all new joinees undergone induction training before being employed on m/c?
Page 14 of 29
Training
B3 Yes No1.00
B.3.1 Yes No1.00
B.3.2 Yes No1.00
B.3.3 Yes No1.00
B.3.4 Yes No1.00
B.3.5 Yes No1.00
B.3.6 Is there a training cell / dexterity centre in the plant Yes No1.00
B.3.7 Is training history record available for employees Yes No1.00
8.00
Skill Matrix
B4 Is the machine criticality index in place Yes No 1.00
B.4.1 Yes No 1.00
Do 80% of your shop floor employees > 1 year service receive 40 hours of training per year, including structured practical training
check on pro rata basis
Have all the cell leaders / supervisors been trained in STAR / equivalent program
Have all the cell leaders / supervisors been trained in BLI W / equivalent program
Are skill levels necessary for cell coordinator / team leaders been identified
Is there a training plan for cell coordinator / team leaders to bridge gap identified
Is training being imparted to cell coordinator / team leaders as per calander
Do you have an updated skill matrix which is not more than 4 months old
Page 15 of 29
B.4.2 Yes No 1.00
B.4.3 Yes No 1.00
B.4.4 Yes No 1.00
B.4.5 Do you have a plan for de-skilling of machine Yes No 1.00
B.4.6 Are you progressing as per your plan on de skilling Yes No 1.00
B.4.7 Yes No1.00
B.4.8 Is video training module being used Yes No1.00
9.00
Cell / Team Leaders Daily Routine Tasks
B5 Yes No 1.00
B.5.1 Yes No 1.00
B.5.2 Updation of Daily Check-sheet (5S, AM, Safety) Yes No 1.00
Do you have a system / mechanism to evaluate skill level (This should not be based only on time spent on the machine)
Minus 3 marks if No
Is there a skill inventory chart and is training linked to the gaps with skill inventory
Minus 3 marks if No
Is there a 'visual' system in place to ensure that OE deployed on machine is as per skill requirement
Is video training module available for all critical workstations
Are following Shift Start-Up procedures being implemented?
Planning of Production ( Parts, Change-over, Man-m/c allocation as per Skill Matrix)
Planning for Material for Line/Cell start-up (Kanban concept once launched)
Page 16 of 29
B.5.3 Monitoring of 1st hour production Yes No 1.00
Set-up approval procedure Yes No 1.00
B.5.5 Process audit Yes No 1.00
B.5.6 Updation of Control Chart as per plan Yes No 1.00
B.5.7 Yes No 1.00
B.5.8 Audit of Std. Work Yes No 1.00
B.5.9 Quick responding to line stoppages (Less than 1 Min) Yes No 1.00
B.5.10 Analysis of Line stop @ Twice a shift Yes No 1.00
B.5.11 Are following End of Shift procedures being followed:
Yes No 1.00
B.5.12 Updation of necessary Production records Yes No 1.00
B.5.13 Clearance of rejection Yes No 1.00
Are following After starting production procedures being followed:
Monitoring of Hourly production (Aval, Perf, Quality) for CT v/s TT
Conduct shift team meeting for 15 Mins (Focus on :OEE, Line QRQC, Plan v/s Act of Part Nos)
Page 17 of 29
B.5.14 OEE updation Yes No 1.00
B.5.15 Shift handover to next Team leader Yes No 1.00
17.00
Cell / Team Leaders Performance Evaluation Tasks
B6 Is TL conducting on Job Training Yes No 1.00
B.6.1 Is TL carrying out evaluation of Ideas Yes No 1.00
B.6.2 Is TL publishing implemented ideas as Kaizens Yes No 1.00
B.6.3 Is TL conducting appraisal of members Yes No 1.00
B.6.4 Yes No 1.00
B.6.5 Is TL monitoring Input/Output on daily basis Yes No 1.00
B.6.6 Has TL prepared Work Std for all routine jobs Yes No 1.00
B.6.7 Yes No 1.00
B.6.8 8.00
Is TL implementing CAPA for all internal / external customer complaints
Storage of planned Inventory / Discipline for Kanban (once Implemented)
Page 18 of 29
Appraisal / Retention
B7 Do all your OEs have growth file Yes No1.00
B.7.1 Are all OEs being appraised as per the date of joining Yes No1.00
B.7.2 Yes No1.00
B.7.3 Yes No1.00
B.7.4 No1.00
B.7.5 Are Exit interviews of OEs carried out by HR Yes No1.00
B.7.6 Yes No1.00
B.7.7 Yes No1.00
B.7.8 Yes No1.00
B.7.9 Yes No1.00
B.7.10 Yes No1.00
11.00
Check signature of supervisor
Have the increment letters to OEs been issued by 10th of the month from which due
Are the apprentices being appraised quarterly / monthly in growth file
Check Growth File
Are you conducting half yearly appraisals for ex-servicemen in your plant Yes / NA
Has next level of supervisor seen & signed exit interview form
Is there evidence of analysis of exit interviews & action plans emanating from these
Minus 3 marks if No
Is OE attrition in last 3 months within affordable limit as indicated in Flash report
Is criteria of knowledge allowance & specialist allowance known to line supervisors
Is criteria of knowledge allowance & specialist allowance displayed on notice board
Page 19 of 29
Recognition
B8 Is your recognition criteria defined and complied with Yes No1.00
B.8.1 Do you recognize atleast 10% OEs each month Yes No1.00
B.8.2 Is there an annual calander for monthly HR events Yes No1.00
B.8.3 Number of HR events per month (check last 3 mths record) 2 <23.00
B.8.4 Are OEs involved in planning and conduct of HR events Yes No1.00
7.00
add 2 marks if >2
Page 20 of 29
Extra Working
B9 No Yes1.00
B.9.1 No Yes1.00
B.9.2 2.00
Contractual on Line
B10 No Yes1.00
B.10.1 1.00
Ideas
B111.00
B.11.11.00
B.11.2 What is the percentage implementation of ideas?1.00
B.11.3 Is Idea scheme linked to the appraisal of OEs Yes No1.00
B.11.4 Do you archive all ideas (implemented or not) Yes No1.00
Is there any employee who has been working without a weekly off for more than ten days
Minus 3 marks if Yes
Is there any employee who has more than 1 compensatory off due
Minus 3 marks if Yes
Do you have any contractual working on stations where OEs work
Minus 3 marks if Yes
What is the number of ideas given per person per month (average of last four months)
2 or more
less then 2
What is the percentage participation of OEs in idea scheme
85% or more
less then 85%
80% or more
less then 80%
add 2 marks if >80%
Page 21 of 29
B.11.5 Yes No1.00
B.11.6 Is there a program to encourage employees to give ideas Yes No1.00
B.11.7 7.00
Infrastructure
B12 Do you have a boys hostel Yes No1.00
B.12.1 No Yes1.00
B.12.2 monthly >monthly1.00
B.12.3 Are amenities like news papers, carrom board etc provided Yes No1.00
B.12.4 Is furniture provided as per guidelines Yes No1.00
5.00
ERM FORUM
B13 Frequency of ERMs monthly >monthly1.00
B.13.1 Are any resolvable issues open more than 1 mth No Yes1.00
Do you share with the teams the reasons of an idea not being implemented
Is there any occupant in hostel more than authorised period as decided by the Hub
Is there a system for regular visits to the hostels by HR / authorised person and record maintained
Check for records
Page 22 of 29
B.13.2 Yes No1.00
B.13.3 No Yes1.00
B.13.4 Yes No1.00
Are the Plant Head and HR Head permanent members of the ERM forum and at least one attends all meetings
Is there any ERM member for more than 4 mths (other than permanent members)
Is there a structured process of grievance handling within stipulated time frame and at appropriate level
Page 23 of 29
Legal and Statutory Compliance
D No Yes1.00
D.1.1 Do you have a valid Factory licence? Yes No1.00
D.1.2 Yes No1.00
D.1.3 Yes No1.00
D.1.4 1
D.1.5 Are the PF challans of employees submitted by due date Yes No1.00
D.1.6 Yes No1.00
D.1.7 Yes No1.00
D.1.8 Yes No1.00
D.1.9 Yes No1.00
D.1.10 Yes No 1
Section 'D' - For all plants (Legal and Statutory Compliance)
Is there any NC reported on legal or statutory compliance in the last four months
Is abstract of Factory Act displayed in english & language understood by majority of workers - Sec 108(1) of FA 1948
Are names of inspecting officers under factory Act displayed as per Sec 108(2) of FA 1948
Are the periods of work displayed as per Sec 61 of FA 1948
Is Company registered if employing more then 20 contractuals. (Form 2)
Do contractors who are required to take a licence have a valid licence
Do you have a valid Contract Agreement with each contractor
Is contract labour engaged in work as per the Contract labour Registration certificate
Do all your contractors have independent ESI code number and is remittence being done regularly & on
time
Check coverage
under WCA if ESIC is NA
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D.1.11 Yes No1.00
D.1.12 Yes No1.00
D.1.13 Yes No1.00
D.1.14 Yes No1.00
D.1.15 Yes No Check1.00
D.1.16 No Yes 1
D.1.17 Do you have a valid consent for Water from PCB Yes No1.00
D.1.18 Do you have a valid consent for Air from PCB Yes No1.00
D.1.19 Yes / NA No1.00
D.1.20 Yes / NA No1.00
D.1.21 Yes No1.00
D.1.22 Yes No 1
D.1.23 Are there adequate first aid boxes @ 1 per 150 employees Yes No1.00
Has half yearly ESIC returns been submitted on or before 12th Nov and 12th May on Form No 5
Do all your contractors have independent PF code number and is remittence being done regularly & on time
Is PF deduction and contribution made for all contract labour even for a day
Has Form No 3 A & 6 A under PF Act been filed on or before 30th April - Yearly Return
Have individuals been given copy of the PF statement received from PF Deptt.
Is any one paid less than minimum wages as per Govt. notification
Do you have a valid consent for storage of hazardous material from PCB, if applicable
Is hazardous waste being disposed off to authorised agency
Do you have Testing Certificate of compressors/lifting tackles/hoists?
Do you have certified standing order in place, if applicable
Page 25 of 29
D.1.24 Yes No1.00
D.1.25 Yes No1.00
D.1.26 Yes/NA No1.00
D.1.27 Yes No1.00
D.1.28 Yes / NA No 1
D.1.29 Yes No1.00
D.1.30 Yes No1.00
D.1.31 Yes No1.00
D.1.32 Yes No1.00
D.1.33 Yes No1.00
D.1.34 34
Is each first aid box equipped with prescribed contents - Sec 45(1),(2) of FA 1948
Is first aid box kept in the charge of person qualified in first aid in each shift - Sec 45(3) FA 1948
Is drinking water from taps certified by health officer / accredited lab fit for consumption
Is leave encashment of workers who quit or resign done as per Sec 80 of FA 1948
Is creshe provide if No of women employees having children below 6 yrs is more than 30
Has Form No 3 Annual Return under Minimum Wages Act 1948 been filed on or before 31st Jan
Has Annual Return under Maternity Benefit Act 1961(Form K, L, M rule 16) been filed on or before 15th Jan
Has Annual Return under FA 1948 been filled on or before 15th Jan.
Has Form No IV under Payment of Wages Act (Wage and deduction of Wages) been submitted on or before 15th Jan.
Has Annual Return for contractors Form no. 25 Rule 82 (2) under Contract Labour Act 1970 been submitted on or before 31st Jan
HR Audit - Self / Half Yearly / Yearly
Company / Plant :
Location :
Plant Head :
HR Manager :
Date of Audit:
Name of Auditor:
Section "A" - Staff HR Process Max Score %
1 Manpower 7 7
2 Performance Management 18 13
3 11 4
4 Origanization culture 16 7
5 Training 7 4
6 Recruitment, Selection & Induction 16 13
7 Record Maintenance 10 5
8 Women's Grievance Committee 7 6
9 HRIS 7 5
10 Contractual Employees 10 9
Sub total Section A - Staff HR Process 109 73 67%
Section "B" - Shop Floor HR Process - OE Plants Max Score %
1 Recruitment 14 11
2 Induction 7 7
3 Training 8 4
4 Skill Matrix 9 4
5 Cell / Team Leaders Daily Routine Tasks 17 17
6 8 0
7 Appraisal & Retention 11 5
8 Recognition 7 2
9 Extra Working 2 0
10 Contractual on Line 1 1
11 Ideas 7 2
12 Infrastructure 5 4
For all Plants
Talent Identification, Creation and Retention
For OE Plants only
Cell / Team Leaders Performance Evaluation Tasks
13 ERM Forum 5 0
101 57 56%
Max Score %
1 Idea 3
2 Training 3
3 Positive IR 9
4 Productivity 4
5 Absenteeism 4
6 Communication 2
7 Overtime 6
31 0 0%
Section "D" - Compiance Max Score %
1 Legal & Statutory compliance 34
Sub total Section D - Compliance 34 0 0%
For OE Plants only
Sub total Section B - Shop floor HR Process - OE Plants
For Worker Plants only
Section "C" - Shop Floor HR Process - Worker Plant
Sub total Section C - Shop floor HR Process - Worker Plants
For all Plants
HR Audit Score for OE Plant
Max Score %
108 73 67%
101 57 56%
HR Audit Score 209 130 62%
Sub total Section A - Staff HR ProcessSub total Section B - Shop floor HR Process - OE Plants
HR Audit Score for Worker Plant
Max Score %
108 73 67%
31 0 0%
HR Audit Score 139 73 53%
HR Audit for Legal & Statutory Compliances
Max Score %
34 0 0%
Sub total Section A - Staff HR ProcessSub total Section C - Shop floor HR Process - Worker Plants
Sub Total - Legal & Statutory Compliances
