HR ABAP

Contents Day 1 - HR Basics Day 2 - Overview of PA module Day 3 - Overview of OM module Day 4 - Overview of PY module Day 5 - Others

HR Basicsi. Over view of HR moduleii. Time constraints in HRiii. Working with Infotypes and LDBiv. Macros in HR ABAPv. Repetitive structures

Different modules in HCM

Over view of HR module

Contd….

How different from other modules

Usage of Infotypes Accessing data from LDB’s Macro to read data Authorization checks

Time constraints in HR

A time constraint indicates whether more than one Infotype record may be available at one time.

Different time constraints

1: An Infotype record must be available at all times. This record may have no time gaps.

Personal Data (0002) 2: Only one record may be available at one time, but time

gaps are permitted. Travel privileges ( 0017)3: Any number of records may be valid at one time, and

time gaps are permitted. Education, Qualifications

Time constraints in HR Other time constraints A: Only one record may ever exist for this Infotype. It is valid

from 01/01/1800 to 12/31/9999. Splitting is not permissible.View V_T582B Infotypes Which are Created Atomically controls whether the system automatically creates the Infotype record for an employee hiring or an applicant data entry action.Infotypes with time constraint A may not be deleted.

B: Only one record may ever exist for this Infotype. It is valid from 01/01/1800 to 12/31/9999. Splitting is not permissible.Infotypes with time constraint B may be deleted.

T: The time constraint varies depending on the subtype

Z: Refers to time management Infotypes. The time constraint for these Infotypes depends on the time constraint class defined in view V_T554S_I Absence: General Control. Collision checks are defined in view V_T554Y Time Constraint Reaction.

Working with Infotypes and LDB What is Infotype

The information units used to enter the data of an employee are called Infotypes.

The Infotypes are used to group related data fields together.

Examples

0002 - Personal data 0006 - Address0009 - Bank details

Working with Infotypes and LDB Why Infotype

As HR is related to time, we require old data as well as new data. The data we enter into the Infotypes are automatically checked for accuracy and against the table entries.

In simple, HR data is huge and to access data easily we require Infotype.

Infotype operations

Create Delimit Change Delete Lock/unlock display

Working with Infotypes and LDB• Infotype structure

• Each Infotype XXXX requires two structures and one table

• • PSXXXX – Infotype fields

• PXXXX – Infotype Key fields and the fields from the structure PSXXXX

• PAXXXX/PBXXXX/HRPXXXX data base table

•

Working with Infotypes and LDB• Infotypes range• • 0000 – 0999 -> Personal Administration • • 1000 – 1999 -> Org Management

• 2000 – 2999 -> Time data

• 4000 – 4999 -> Applicant Data • • 9000 – 9999 -> Customer Name space

•

Working with Infotypes and LDB

• Infotype screens

An initial screen Single screen List screen

• Infotype includes

• MPXXXX00 – Main program • MPXXXX10 – Declarations and includes• MPXXXX20 – PBO for the screen• MPXXXX30 – PAI for the screen • MPXXXX40 – Subroutines

• Infotype creation demo •

• Infotype_Creation

Working with Infotypes and LDB• What is LDB

The LDB is special type of ABAP program that combines the contents of certain related database tables and retrieve some related data and make it available to application programs.

In other words, a LDB is a method by which ABAP programs read and process the data. The sequence in which the data is supplied to the  program is determined by a tree structure.

Working with Infotypes and LDB LDB Components

Structure Selections Database program

Features Logical databases have a tree structure.

A logical database can contain a maximum of 300 tables

SAPDBPNP is the name of the database program for the logical database PNP.

SE36 is the Transaction code for the LDB creation

Working with Infotypes and LDB LDB Events

GET node

This statement defines an event block whose result is triggered by the ABAP runtime environment after submitting an executable program

If the logical database to which the program is

linked, provides data in the work area node. The node work area must be declared with the NODES statement (or TABLES).

The data can be processed in the event block.

Working with Infotypes and LDB Different LDB’s for HR module

Organizational Management - PCH Personnel Administration - PNP or PNPCE Recruitment - PAP Personnel Development - PCH Time Management - PNP Training and Event Management - PCH

Working with Infotypes and LDB Functions of LDB

1. Data retrieval The personnel data of each employee is loaded

into the main memory where it can be accessed for processing

2. Screening : Employees will be filtered as per the data selection

period and the personal selection period from the LDB selection screen

3. Authorization checks: This ensures that the person starting the evaluation

Is authorized to access the report data

Working with Infotypes and LDB HR Report category

Used for HR reports that use the PNP logical database. It controls the type and number of fields that appear on the selection screen of an evaluation report.

HR Report category and the LDB name for an abap program will be provided as attributes information

Macros in HR ABAP HR Macros

Macros are one kind of modularization technique

Frequently used HR macros are

RP-READ-ALL-TIME-ITY RP-PROVIDE-FROM-LAST RP-PROVIDE-FROM-FRST RP-READ-INFOTYPE

TRMAC is a table contains the existing macros in HR

Repetitive structures In some of the Infotypes of master data, features can be written repetitively in table form.

Examples 0008- Basic Pay, 0052- Wage maintenance, 0041- Date Specifications

Example DO 40 TIMES

VARYING gd_lga FROM p0008-lga01 NEXT p0008-lga02. Data Processing

ENDDO.

HR Basics Contd…… Demo using the following

- LDB- Macros- HR Report category

HR Basics Contd…… Assignment

Generate a report to list the employees with the latest action in the given date range

Display the following fields

Employee Number – p0000-pernr Employee Last Name - P0002-Nachn Employee First Name – P0002-Vorna Action Type – p0000- MASSN Action Text – T529T-MNTXT Action Start Date – p0000-Begda Make use of the Macros and LDB(PNP) for this requirement

Enterprise structure Company

A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country

Company code Company code which is a legally independent entity is

created according to – tax law – commercial law and – other financial accounting criteria

Enterprise structure Personal Area

Constitutes the highest level of the Company structure and is identified by a four-character alphanumeric code

Sub unit of company code which represents a specific unit in Personnel Administration

Characteristics

Forms a unit for authorization check Serves as a selection criteria for reporting Allows to generate default values for data entry Eg.

Payroll area Each personnel area has at least one personnel subarea

Enterprise structure Personal Sub Area

Subdivision of Personnel area which controls all aspects of HR objects in SAP

Identified by a four-character alphanumeric code

Characteristics

Group planned working time and time recording Define holiday calendar Define pay scale and wage type structures

Enterprise structure Company

A company is an organizational unit in Accounting which represents a business organization according to the requirements of commercial law in a particular country

Each company has one local currency in which its transaction figures are recorded

Company code

which is a legally independent entity is created according to

– tax law – commercial law and – other financial accounting criteria

ABC Manufacturing

Industry

ABCUSA Operations

ABCIndia Operations

ABCUK Operations

California New York

HR Dept

Marketing Dept

Client

Company Code

Personnel Area

Personnel Subarea

Personnel structure

Employee groups (EG) and employee subgroups (ESG) form the objects of personnel structure

They are divided for the administrative purpose like assigning

work schedules, remunerations etc.

Helps in describing employee position in an organization from

employee point of view

Personnel structure

Employee Group

Full Time

Part Time

Union

International

Hourly Wage Earner

Daily Wage Earner

Employee Subgroup

Salaried Employee

Personnel structure Example

Enterprise and Personal structure

OM Overview Introduction

Organization Management allows analyzing and creating organizational plan for the organization

Organization Management allows creating a complete model of the organization and its reporting

structure for a valid period

Organization Management is an integral part of R/3 and is integrated with other components of SAP HR

Organization plan provides structural and personnel model of the organization

OM Overview

Organization plan is created using organization units and positions

Organization plan helps in

Describing structural relationshipsbetween various organization units

Describing reporting relationships between the positions

Unlimited number of plan versions can be created

OM Overview

Object Infotype (1000)

Relationships (Infotype 1001)

Description Infotype (1002)

Department/Staff (Infotype 1003)

Character Infotype (1004)

Vacancy (Infotype 1007)

Account Assignment Features (Infotype 1008)

Cost Planning (infotype 1015)

Standard Profiles (infotype 1016)

PD Profiles (infotype 1017)

OM Overview

“ O” represents the object key for Organization units

To define characteristics of an organization unit, we can store time-specific data for the following areas

Basic data Account Assignment Cost Distribution Address Work Schedule Quota planning

Each of the above areas will have validity period which has to be maintained according to the requirements

OM Overview Organizational Units - Example

Executive Board

Human Resources

Finance Department

Admin Recruitment Payroll Benefits

Organization units classified according to functions

OM Overview

Steps for creating organizational plan

• Create root organizational unit• Create subordinate organizational units• Create jobs• Create positions• Assign tasks• Create relationships• Assign other attributes

OM Overview

OM Objects :

Each work entity in OM module is termed as Object

Objects Object Key

Organizational Unit

O

Position S

Job C

Task T

Work Center A

Cost Center K

OM Overview

Position

Represents a post which can be occupied by employees of an organization Eg. CEO, HR Manager etc

Positions can be filled 100% ( fully), partially or can be vacant

A position which acts as a Head of a organizational unit can be made as a CHIEF of the respective unit

Job

Job is the collection of tasks designed for creating positions

OM Overview

JobManager

PositionHR Manager

PositionFinance Manager

PositionPurchaseManager

Position will inherit the tasks from the job object that it is assigned to

OM Overview ---- Data Model

Position

Organizational

Unit

Work CenterJob

Task

Person

Cost Center Belongs to

Incorporates

Cost center allocation

is described by

Describes

is described byHolds

Occupies

Belongs to

Incorporates

OM Overview

Example – Relation between Objects

O

S O

S

S

S

C

S

SS S

OM Overview

Demo on OM Relations

Using PNP LDB generate report consists of PA data and the supervisor details of the employee