HQ Operations All Hands

February 19, 2013

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Agenda Welcome Human Resources and Management Business Management and Systems Support Equal Opportunity and Diversity Management Information Technology and Communications Facilities and Administrative Services Length of Service Awards / Recognitions Questions?

Human Resources Management DivisionLeah HollanderDirector

Employee Viewpoint Survey NASA ranked first among the Best Places to

Work Headquarters Ranking:

7th out of 10 NASA Centers 44th out of 292 Agency subcomponents

HQ EVS Results (handout) Supervisory Enhancement Initiative Together We are Number One Campaign

Supervisory Enhancement Initiative

Assessment and Hiring Screening and Multiple Interview panels HR Involvement

Expectations and Accountability Notification, monitoring and periodic evaluation during

probationary period Learning and Development

Template IDPs and EDPs Resource Guide/Website

Upcoming Training - March Position Yourself for Success: Align Your Leadership Competencies in NASA’s Changing

Environment – 3/7/13

Congressional Operations Seminar for NASA HQ – 3/11-14/13

APPEL-Strategic Thinking for Project Success – 3/13-15/13

Conflict and Teams – 3/19/13

Lunch & Learn: Networking Strategies for Career Success – 3/19/13

Retirement Planning Seminar (CSRS Employees) – 3/20-21/13

Basic Contracting Officer Technical Representative Certification (COTR) Training – 3/25-29/13

Budget Management & System Support DivisionLeigh Anne GiraldiDirector

Budget News & Key Dates

Sequestration 3/1/13• NASA is running conservatively due to current CR (~1B)• $1.4B total hit• $400M - $500M extra impact• No new starts or development work• No furloughs expected unless it is mandated government-wide

Continuing Resolution (CR) – expires 3/27/13 Limits spending to prior year’s level (2012) No new starts

Formulation for PPBE 15

eTS2 Implementation NASA’s FedTraveler transition to Concur’s Government Edition online travel

management system. 05/31/12 GSA contract awarded to Concur Technologies, Inc. 12/17/12 NASA task order executed 02/07/13 NASA Kickoff with Center Implementation support teams 11/30/13 Existing FedTraveler contract expires Official NASA “Go-Live” date TBD

Concur Government Edition travel management system highlights Similar to Travel Manager, the travel tool used by NASA before FedTraveler Functionality includes web-based expense reporting, online booking tools, mobile

applications/connectivity, E-Receipt capability The embedded Travel Management Center (TMC) will continue to be CI Travel

eTS2 Implementation – HQ as a Center

The HQ as a Center implementation managed by the Office of Budget Management and System Support (OBMSS)• Barby Birch is the Process Lead for the implementation, providing HQ travel process

and system knowledge and Kathie Karmazin is the Project Coordinator• A strategic communication approach will be used to provide information and prepare

HQ users for the implementation

More specific details/dates on the implementation will be circulated once it is provided by the Agency

Leigh Anne GiraldiDirector (LM050)

Adam BethonSupervisory Budget Analyst (LM052)Budget Operations Services

Roger SachseNRESS COTR

VacancyBusiness Mgmt Specialist

Debra RandallLead Budget Analyst

Michael Shawn BresonLead Budget Analyst

John LynchBudget Analyst

Roselyn PalompoBudget Analyst

Vacancy Budget Analyst

Lourdes MirandaBudget Analyst

Latrina BraxtonMgmt & Prog Analyst

Joyce G. SmithProgram Analyst

John BrettLead Program Analyst

Barbara BirchSupv. Travel Specialist

BASO

Michael ChatmanLead Budget Analyst

Matthew CurtinBudget Analyst

Sandra ReidBudget Analyst

Kimberly MagueTravel Specialist

Kathi ThurstonTravel Specialist

Areeya WutthayapradittTravel Specialist

Updated 02/01/2013

Kathryn KarmazinSupervisory Budget Analyst (LM051)Budget, Systems and Support Services

Key = HQ Operations = Executive Offices = Mission Support

Equal Opportunity and Diversity ManagementDanette MinceyDirector

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EODM Updates

Diversity Workgroup Reasonable Accommodations Procedures Women's History Month update

Information Technology & Communications DivisionVictor ThompsonDirector

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• Computer refresh and software updates are in progress• To date 1253 systems have been refreshed• Replacement strategy is changing to the 3 year life cycle in April

• All systems over 3 years of age will have been replaced• Remaining ODIN legacy systems will be replaced when they reach 3 years of age

• Cellular and Smartphone (PDA) replacement will begin in March 2013• Replacement strategy is floor by floor over a 3 week period• Orders have been validated by customers and submitted to HP• Planned start date of 11-Feb was placed on hold• The deployment plan is under review and refinement, a new start date

will be communicated

End User Services Update

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Data At Rest• PGP full disk encryption deployment

• Successfully encrypted all (1851) laptops assigned to individual users

• Waiver requests were submitted for 151 laptops• 100 laptops secured at the LaRC COOP facility (waiver

approved)• 51 laptops used in conference rooms or go-to locations (3

approved 48 denied)• ITCD is communicating directly with waiver requestors and

coordinating the deployment of DAR to these devices• Deployment to desktops with sensitive information is in

progress• HQ Offices reported 27 desktops that require DAR• Planned completion for HQ is 28-Feb

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New ITCD Staff Members

Dwight Bennett, HQ Printing Officer

Debrina Harrell, Customer Service Manager

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ITCD Points of Contact• I3P Center Integration Lead

– Elaine Bowman: elaine.bowman@nasa.gov• End User Services Subject Matter Expert (SME)

– Joe Lanasa: joseph.m.lanasa@nasa.gov• Enterprise Service Desk SME

– Tuesday Dodson: tuesday.c.dodson@nasa.gov• Communications SME

– Mary Shouse: mary.shouse@nasa.gov

Please visit our website for more information: http://itcd.hq.nasa.gov/ACES_transition.html

HQ Facilities & Administrative Services DivisionLes NewellDeputy Director

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Building Update• Renovation Complete on 9th , 8th , and 6th floors !!!!!• 4th floor renovation started January 22, 2013

• Estimated completion date April 2, 2013• All NASA employees are not permitted on this floor without proper safety certification

• 7th floor renovation will be next after completion of 4th Floor• Drawing schedule for 3rd and 5th floors

• Construction Drawings completed and reviewed• No changes can occur without cost & schedule impact

• Compiling design requirements for the 1st, 2nd and Concourse• Weekly meetings with Piedmont, their contractor team, GSA and NASA HQ

continue• Review schedule and deliverables• Ensure code compliance• Best Practices passed on to floors not completed

• Web Site: http://fasd.hq.nasa.gov/bldg_renovate.html

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Schedule• Moved 9th floor to 5th floor- March 9, 2012• Returned 9th floor to 9th floor - July 13, 2012• Moved 8th Floor to 5th Floor - July 14-16, 2012• Return 8th Floor to 8th Floor - October 25-31, 2012 • Move 6th Floor to 5th Floor - October 25-31, 2012• Return 6th Floor to 6th Floor - January 15-21, 2013• Move 4th floor to 5th floor - January 15-21, 2013• Return 4th floor to 4th floor- April 3-8, 2013• Move 7th floor to 5th floor- April 3-8, 2013• Complete renovation - Aug 2014

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Length of Service Awards

Recognitions

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Questions?