American Recovery and American Recovery and Reinvestment Act of 2009Reinvestment Act of 2009

Homeless Prevention & Homeless Prevention & Rapid Re-housing Program (HPRP)Rapid Re-housing Program (HPRP)

HPRP Assistance TypesHPRP Assistance Types

Homelessness PreventionHomelessness Prevention– Prevent individuals and families at Prevent individuals and families at

risk of homelessness from risk of homelessness from becoming homelessbecoming homeless

Rapid Re-housing Rapid Re-housing – Assist persons experiencing Assist persons experiencing

homelessness to be quickly re-homelessness to be quickly re-housed and stabilizedhoused and stabilized

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Eligible categories in which Eligible categories in which activities are allowed to be activities are allowed to be

charged to HPRPcharged to HPRP

Financial Assistance Financial Assistance

Housing Relocation and Stabilization Housing Relocation and Stabilization ServicesServices

Data Collection and EvaluationData Collection and Evaluation

Administrative costsAdministrative costs3

Indirect Cost RatesIndirect Cost Rates Under HPRP many costs usually Under HPRP many costs usually

included in an indirect cost rate are included in an indirect cost rate are charged as direct costs under the charged as direct costs under the appropriate line item:appropriate line item:

–Financial AssistanceFinancial Assistance–Housing Relocation & StabilizationHousing Relocation & Stabilization–Data Collection and EvaluationData Collection and Evaluation

Indirect cost rate should be broken out Indirect cost rate should be broken out and charged to the costs necessary to and charged to the costs necessary to operate the program under the operate the program under the allowable categories stated above.allowable categories stated above.

Financial AssistanceFinancial Assistance

Rental AssistanceRental Assistance Security Deposits Security Deposits Utility DepositsUtility Deposits Moving costsMoving costs Storage (up to 3 months) Storage (up to 3 months) Hotel/motel vouchers (up to 30 Hotel/motel vouchers (up to 30

days)days)

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Housing Relocation & Housing Relocation & Stabilization ServicesStabilization Services

Services to assist homeless persons Services to assist homeless persons that need temporary assistance to that need temporary assistance to obtain housingobtain housing

Services to assist persons at risk of Services to assist persons at risk of homelessness to maintain housinghomelessness to maintain housing

Eligible services: Eligible services: – Case management; outreach and Case management; outreach and

engagement; housing search and engagement; housing search and placement; legal services; credit placement; legal services; credit repairrepair

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Data Collection and Data Collection and EvaluationEvaluation

Software and hardware costsSoftware and hardware costs Connectivity costsConnectivity costs Participation fees for using the Participation fees for using the

Homeless Management Information Homeless Management Information System (HMIS)System (HMIS)

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Administrative CostsAdministrative Costs

Accounting for the use of grant Accounting for the use of grant

fundsfunds

Obtaining program auditsObtaining program audits

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INELIGIBLEINELIGIBLE Administrative CostsAdministrative Costs

Staff costs for issuing financial Staff costs for issuing financial assistance or providing servicesassistance or providing services

General training (e.g. for a case General training (e.g. for a case manager to gain credentials)manager to gain credentials)

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Other RequirementsOther Requirements

HPRP funds must be issued to a third HPRP funds must be issued to a third party (e.g., landlord or utility company), party (e.g., landlord or utility company), NOT directly to program participantsNOT directly to program participants

An assisted property may not be owned An assisted property may not be owned by the grantee, Sub-grantee or the by the grantee, Sub-grantee or the parent, subsidiary or affiliated parent, subsidiary or affiliated organization of the Sub-granteeorganization of the Sub-grantee

Grantees who use funds for ineligible Grantees who use funds for ineligible activities must reimburse HUDactivities must reimburse HUD

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Transparency and Accountability

Transparency and Accountability

The Recovery Act provides specific statutory guidelines, which The Recovery Act provides specific statutory guidelines, which are defined more clearly in OMB’s implementation guidance are defined more clearly in OMB’s implementation guidance and can be found at online and can be found at online www.recovery.gov

Prime and First Tier Funding Recipient RegistrationPrime and First Tier Funding Recipient Registration– Must obtain a Dun and Bradstreet Data Universal Numbering Must obtain a Dun and Bradstreet Data Universal Numbering

System (DUNS) Number (System (DUNS) Number (www.hud.gov/offices/adm/grants/duns.cfmwww.hud.gov/offices/adm/grants/duns.cfm))

– Must be registered in the Central Contractor Registration (CCR) (Must be registered in the Central Contractor Registration (CCR) (www.ccr.gov/startregistration.aspxwww.ccr.gov/startregistration.aspx))

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Transparency and AccountabilityThe Recovery Act provides very specific guidance for reporting.The Recovery Act provides very specific guidance for reporting.

Reporting AreaReporting Area RequirementsRequirements

Grants (including data for sub-recipients)

Grantees must report the following information to HUD 10 days after the end of each calendar quarter, starting on July 10th, 2009:

Total amount of recovery funds received from HUDAmount of funds received expended or obligated to

projects or activitiesList of all projects or activities for which recovery

funds were expended or obligatedEvaluation of the completion status of the project or

activityEstimate of the number of jobs created and retained

by the project or activity13

ReportingReporting

All Recovery Act programs have stringent and All Recovery Act programs have stringent and transparent accountability reportingtransparent accountability reporting

Federal departments must post reports on recovery.gov Federal departments must post reports on recovery.gov

Report Type Reporting Period

Initial Quarterly Performance Report Due 10/10/09

Date of Grant Agreement execution through 9/30/09

Quarterly Performance ReportsDue 10 days after end of each quarter

October 1 to December 31January 1 to March 31April 1 to June 30July 1 to September 30

Annual Performance ReportDue 60 days after end of Federal fiscal year

October 1 to September 30

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MaineHousing must report to MaineHousing must report to HUDHUD

Number of households & persons Number of households & persons servedserved

FORFOR

Each type of assistance & activityEach type of assistance & activity

BYBY

Quarter & Grant to DateQuarter & Grant to Date

&&

Amount of funds expended by Amount of funds expended by

Quarter & Grant to DateQuarter & Grant to Date15

What this means for Sub-What this means for Sub-GranteesGrantees

Bi-Monthly Reporting: Due 15Bi-Monthly Reporting: Due 15thth & 30 & 30thth of of each montheach monthQuarterly Reporting: Due end of each Quarterly Reporting: Due end of each quarter specific date to be determinedquarter specific date to be determinedAnnual Reporting: Due end of each fiscal Annual Reporting: Due end of each fiscal year specific date to be determinedyear specific date to be determined

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TIMELY and ACCURATE REPORTING TIMELY and ACCURATE REPORTING

Potential for Potential for GRANT FUNDS REALLOCATION!!!GRANT FUNDS REALLOCATION!!!

HUD requires a very specific reporting HUD requires a very specific reporting formatformat

HPRP Activity Budget SummaryHPRP Activity Budget Summary

Homeless PreventionHomeless Prevention Rapid Re-HousingRapid Re-Housing Total Amount BudgetedTotal Amount Budgeted

Financial AssistanceFinancial Assistance

Housing Relocation and Housing Relocation and Stabilization ServicesStabilization Services

SubtotalSubtotal

Data CollectionData Collection

AdministrationAdministration

Total HPRP Amount BudgetedTotal HPRP Amount Budgeted17

MaineHousing and MaineHousing and Sub-Grantees will use HMISSub-Grantees will use HMIS

To track: To track: –Financial Assistance releasedFinancial Assistance released–Services activityServices activity–Households servedHouseholds served–Persons servedPersons served–Ongoing data quality monitoringOngoing data quality monitoring

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Reporting time spent on HPRP Reporting time spent on HPRP activities “Timesheets”activities “Timesheets”

Timesheets must designate amount of Timesheets must designate amount of time spent on each individual HPRP activitytime spent on each individual HPRP activity

– Financial AssistanceFinancial Assistance

– Housing Relocation & Stabilization ServicesHousing Relocation & Stabilization Services

– Data Collection and EvaluationData Collection and Evaluation

To avoid entering detailed staff time into To avoid entering detailed staff time into HMIS a unit of measurement system will be HMIS a unit of measurement system will be used as a “crosswalk” for timesheet used as a “crosswalk” for timesheet reconciliationreconciliation

Monitoring RequirementsMonitoring Requirements

HUD will monitor grants on-site and remotelyHUD will monitor grants on-site and remotely

Grantees (MaineHousing) must monitor Sub-Grantees (MaineHousing) must monitor Sub-Grantees (Administering Agents) for Grantees (Administering Agents) for compliancecompliance

Not a traditional monitoring schedule: Not a traditional monitoring schedule:

– MonthlyMonthly

– QuarterlyQuarterly

– AnnuallyAnnually20

ResourcesResources HPRP page on HUD HRE: HPRP page on HUD HRE: www.hudhre.infowww.hudhre.info

– Virtual Help DeskVirtual Help Desk– Q&A document and searchable FAQ databaseQ&A document and searchable FAQ database– Community documentsCommunity documents– Resource libraryResource library

Some materials already developedSome materials already developed Additional materials being developedAdditional materials being developed

– Coming Soon: request TA on-line!Coming Soon: request TA on-line! HUD webcast archive: HUD webcast archive: www.hud.govwww.hud.gov

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