HPGCL27395

RAJIV GANDHI THERMAL POWER PLANT, KHEDAR, HISAR (A UNIT OF HARYANA POWER GENERATION CORPORATION LIMITED) PHONE NO.01693-243570, FAX-01693-243555,[email protected]

HPGCL

NIT No: 37 /2012-13/ RGTPP /BMD-II /02 Vol-III Dated: 01.10.2012

Sealed tenders are invited in two parts in triplicate by the Chief Engineer /

RGTPP, HPGCL, Khedar, Hisar for the following works at 2x600 MW RGTPP, HPGCL,

Khedar, Hisar on Annual Maintenance Contract basis:- 1. Description of Work : AMC of Coal Mills (Bowl Mill HP-1103) &

Gravimetric Raw Coal feeders (belt type)

etc. for Unit-I & Unit-II.

2. Make : M/s Shanghai Electric Corporation, China

3. Earnest Money : Rs. 208000/-

4. Cost of Tender Document : Rs. 1132 /- (including Sales Tax)

5. Last date of sale of tender : 25.10.2012 upto 1700 Hrs.

6. Last date of submission/receipt : 26.10.2012 upto 1300 Hrs.

7. Due date of opening of tender : 26.10.2012 upto 1530 Hrs. 1. Pre-Qualifying requirements:-

1. The firm has carried out successfully the erection & commissioning or having

done the maintenance work on AMC basis of either same type of mills or any

other model of Bowl Mills i.e. XRP / HP etc. in any Thermal Power Station having

Units of 210 MW capacity or more. The firm shall produce attested copies of

work orders executed by them alongwith completion certificate / repeat orders

during last 3 years valuing not less than 15 lacs for a single order in support of

their claim.

2. The contractor should have Service tax No., EPF Account No. & PAN No.

B. General Conditions:-

1. Tender documents along with qualifying requirements can be seen and downloaded from HPGCL‟s website www.hpgcl.gov.in.

2. Tender documents can be purchased from the O/o XEN/BMD-II, RGTPP,

Khedar, Hisar on any working day from 10 A.M to 05 PM by remitting the cost

of tender documents (non-refundable) in cash at counter or in the shape of

Crossed Demand Draft favoring Sr. Accounts Officer, RGTPP, HPGCL,

Khedar, Hisar and drawn on any scheduled bank at Hisar.

3. In case of any of aforesaid dates happen to be holiday then the next working

day shall be the due date for sale / submission / opening of tenders.

4. The telegraphic tenders will not be accepted.

5. Period of contract is one year for Unit-I & Unit-II and extendable for three

months same rate and terms and conditions.

6. Negotiations, if required, would be held only with the L-1 bidders.

7. The bidder shall submit a separate demand draft towards cost of tender documents along with Part-I offer in case of use of downloaded tender set.

8. Chief Engineer/RGTPP, HPGCL, Khedar, Hisar reserves the right to accept/cancel any or all tenders without assigning any reason whatsoever.

Executive Engineer / BMD-II For Chief Engineer / RGTPP, HPGCL, Khedar, Hisar.

Annexure-I

GENERAL INSTRUCTIONS FOR TENDERERS

All tenderers must carefully observe the following instructions:-

1. Offers / tenders not strictly in accordance with these instructions shall be liable to rejection.

2. Tenders must be completed in all respects. 3. Telegraphic tenders / offers will not be accepted. 4. Tenders should be submitted in triplicate by Registered post or by hand. All pages of

each copy should be duly signed & stamped. All copies should be separately tagged & clearly marked as „ORIGINAL‟, „DUPLICATE‟ and „TRIPLICATE‟.

5. Offers / tenders should positively reach before last date prescribed for their receipt. Those received late will not be considered irrespective of whether the same was sent by registered post or otherwise.

6. Only those firms are eligible to quote who have purchased tender set from RGTPP or have downloaded the same from HPGCL website and are depositing the tender cost along with Part-I offer.

7. Tenders / offers received without earnest money shall be straight way rejected. 8. The offers / tenders should be typed or written in ink. Any thing written in pencil in

the offer / tender shall be ignored. All cancellations, overwriting and insertions shall be duly attested by the tenderer.

9. In case, the date of submission / opening of tenders happens to be a holiday or a holiday is subsequently declared on that day, the tenders will be received / opened on the next working day following the holiday at the same time & place.

10. Since the contractor will be handling sophisticated equipments, he must have proper skilled staff that has already worked on similar jobs.

11. The firm should either be registered with the Labour Commissioner, Haryana or should get himself registered immediately after the award of the work. The payment can be withheld for the want of the registration certificate.

12. Depending upon the evaluation of Part-I tenders by Project Committee as constituted by CE/RGTPP, Khedar, Hisar. Part-II (Price Bid) of tenders of successful bidders would be opened accordingly. The decision of the committee shall be final and binding upon the bidders.

13. STUDY OF TENDER DOCUMENTS.

Before quoting, the tenderer shall carefully study all the clauses and specifications of the tender documents. If tenderer has any doubt for the meaning of any portion of the tender specifications or find discrepancies or omissions in the drawings or the tender documents issued are incomplete or need clarification in technical aspects, scope of work etc., he shall atonce contact the authority inviting the tender for clarification before submission of the tender. No arguments on this account whatsoever, shall be entertained after the last date & time of submission of tenders.

14. INSPECTION OF SITE OF WORK Before submission of tender, the tenderer is advised to inspect the site of work, the environment & get himself acquainted with the actual work & other prevalent conditions, facilities available. No claim will be entertained later, on the ground of lack of knowledge.

15. EARNEST MONEY. a) The tenderer shall be required to deposit earnest money of Rs. 208000 /- only in

one of the following forms: - i) Demand draft drawn on the State Bank of Patiala payable at Hisar in favour of

Sr. A.O. RGTPP, Khedar, Hisar ii) Cash at counter of RGTPP, Khedar, Hisar in the form of BA-16. iii) Earnest money in the name of any Officer other than mentioned above & in any

other form will not be accepted. b) The earnest money of successful tenderer will be treated by the HPGCL as part of

the security deposit for faithful execution of the contract. c) The Bank charges, if any, will be to the account of tenderer. d) No claim shall be entertained against the HPGCL in respect of interest on earnest

money deposit.

e) The failure on the part of tenderer to honour his commitment given in the tender will constitute a default and in that event, his earnest money will stand forfeited by HPGCL.

f) EMD shall also be forfeited in case the tenderer withdraws his tender at any stage during the currency of his validity period.

g) The earnest money should be submitted in a separate envelope along with Part-I, which should bear the words “Earnest money amount Rs._ _ _ enclosed”. The envelope should be properly sealed & signed by the tenderer. Tender Enquiry No. _ _ _ _ _ _ __ _ _ _ _ due date _ _ _ _ should also be mentioned on the Envelope.

16. SUBMISSION OF TENDER a) Tenders should be submitted in two parts, addressed to Executive Engineer /BMD-

II, RGTPP, Khedar, Hisar-125122. Part-I shall comprise of technical bid containing the scope of work, General / Technical terms & conditions & deviations, if any, along with the earnest money (Annexure-I, Annexure-III , Annexure-IV and Annexure-V of tender document). Part-II shall comprise of price bid only (Annexure-II). Both Part-I & Part-II are required to be submitted in separate sealed covers, each super-scribed with “Tender Enquiry No.” quoted for. Both these covers be enclosed in another envelope duly sealed & super-scribed with “Tender Enquiry No.” and the fact that “Earnest money amount of Rs. _ ___ is enclosed with Part-I tender”. Part-I shall be opened on due date & time and Part-II shall be opened on subsequent date which shall be intimated to those tenderers whose Part-I is accepted.

b) The tenders will be received in the office of Executive Engineer /BMD-II, RGTPP, Khedar, Hisar up to 1300 hours on the date of submission and will be opened on the same date at 1530 hours in the presence of the tenderer or his / their representatives who may like to be present.

c) After opening the main cover, the envelopes containing the cost of tender set

(applicable for downloaded tender set) and EMD shall be opened first. Qualifying requirements for the Bidders and Techno Commercial offer shall be opened subsequently, if cost of tender & EMD of requisite amount and in proper mode have been submitted by the tenderer. Otherwise the tender shall not be opened and re-sealed.

d). The Price Bid (Part-II of the tender) shall be opened after Part-I of the tenders have been scrutinized and evaluated. The tenderer whose Part I have been approved, will be allowed to participate in opening of Price Bid (Part-II). The due date and time for opening of Price Bid (Part-II) shall be informed later on.

17. RATES / PRICE QUOTIING METHOD

i) The tenderer shall quote the prices in English Language and international numerals.

ii) The rates quoted by the firm should be firm and inclusive of all levies, duties or any other tax levied by State / Central Govt. during the period of the contract if not specified.

iii) All the taxes considered while submitting the offer must be defined. The applicable rate of service tax shall be indicated. If there is any variation i.e. increases / decrease in these taxes, during the contract period, the same will be to the account of HPGCL.

18. ACCEPTANCE / DEVIATION

The Tenderers should record acceptance of all instructions and terms & conditions. Any deviation in the terms & conditions of tender document should specially be brought out in tender under the head “Schedule of deviations”-Annexure-V, with reference to sections and clause numbers in the tender specification, failing which, it shall be presumed that all the terms & conditions as laid down in tender documents are acceptable to the contractors.

19. RATE QUOTING SHEET (PRICE –BID) The tenderer will quote his rates STRICTLY AS PER THE RATE QUOTING

SHEET AT ANNEXURE–II (Part-A & B). 20. At any time before dead line for submission of tender, HPGCL may modify the

tender document by issuing an addendum and extend the date of receipt and opening of tender.

21. The authority inviting tenders reserves the right to accept or reject any or all

tenders, without assigning any reasons and will not be responsible to pay for any

expenses or losses that may be incurred by the tenderers in preparation of the tenders.

22. VALIDITY

The validity of tenders should atleast be for a period of 90 days from the date of opening of Part-II of tender.

23. The contract shall be awarded to the tenderer whose total overall rates (Fixed rates for Part-A & Unit rates for Part-B combined) are lowest.

Executive Engineer / BMD-II For Chief Engineer / RGTPP,

HPGCL, Khedar, Hisar.

Annexure-II

SCOPE OF WORK FOR PART-A

AMC for General / Routine / preventive Maintenance of Coal Mills (Bowl Type HP 1103) Gravimetric RC Feeders (Belt Type), PF Pipings for 2x600 MW Unit-I&II at RGTPP, Khedar, Hisar.

The jobs detailed below shall be carried out by the firm round the clock as per

requirement to ensure smooth and trouble free operation. 1. Toping up of oil in gear box of coal mill, grinding rolls and gear box of RC feeders

including actuators, if any. 2. Removal of the foreign material i.e. steel / iron rods, wooden plank debris, boulders etc.

from coal mills. 3. Attending of the coal leakage from coal pipes / coal mill body applying sodium silicate /

asbestos rope / any other adhesive or minor welding works. 4. Attending of minor air / water & oil leakages by applying adhesive /Teflon tape or minor

welding works. 5. Clearing of the jamming of coal / air dampers / gate / valve etc. and helping in the

operation of the same. 6. Cleaning of coal dust from coal mill body, RC Feeder body, coal piping, railing, platform,

ducting and actuators etc. on regular basis. Removing of all cobwebs & beehives. The scope of cleaning excludes ground floor of mill area.

7. Removing of scrap and other unwanted material from the site to the specified area. 8. Proper stacking of the spare parts at site for emergency requirement. 9. Regular cleaning of glass inspection window of RC Feeder and oil / water flow indicator

etc. 10. Belt tracking of RC Feeder while in service to ensure smooth operation. 11. Opening and closing of doors for inspections. 12. Oiling and greasing of various rotating / moving components / gates / damper mechanism

of mill and feeder etc. 13. Cleaning of lube oil filter, lube oil cooler (water side) including opening and re-fixing. 14. Preventive maintenance / up keeping of hoist of coal mill including cleaning. 15. Replacement of flexible hoses of Seal Air installed at coal mills. 16. Checking & Replacement of Spider of lube oil pump coupling. 17. Cleaning / Filtration / Replacement of oil by appropriate method as & when required. 18. Priming of all lube oil pumps as and when required. NOTE:- 1. Above works related to routine / preventive maintenance are of indicative nature and may

be carried out periodically. Out of the above jobs, some activities will be required to be undertaken as per site requirement on daily need basis.

2. Any of the works relating to above scope not indicated but required to be carried out as per site requirement is deemed to be included and contractor shall accomplish the same at no extra cost.

Rate per Month for the above Scope of Work

Unit Period Rate / Unit / Month Amount

I & II 12 months for Unit-I&Unit-II

Monthly rates in words per Unit For Unit-I&II Rs. /- P.M.



SCOPE OF WORK FOR PART-B

AMC for Coal Mills (Bowl Type HP 1103) Gravimetric RC Feeders (Belt Type), PF Pipings for 600 MW Unit-1 & 2 at RGTPP, Khedar, Hisar.

UNIT RATES

Sr. No.

Description of Work Unit completion Time

Tentati-ve

freq. (a)

Rate Rs. (b)

Amount (axb) Rs.

Coal Mill (HP-1103) Make :Shanghai Electric Corporation, China

1 Repair, replacement / servicing of 03 Nos. journal assy. including journal head liners, trunion bushes & all its components including alignment of bearings for all three nos. roller assy. and again installation and normalization including hard facing, if any without roller replacement.

Set 5 days 8

2 Work same as above, for 1 no. roller assy. Each 36 Hrs. 20

3 Dynamic Roller gap setting and spring gap adjustment of one coal mill and normalization including opening and closing man-holes.

Each 8 Hrs. 100

4 Reclamation of journal lower housing / journal shaft by metal building.

Each 10 Hrs. 4

5 Replacement / repair and servicing of spring assembly opening and re-fixing of all components. Setting the desired spring compression and normalization.

Each 12 Hrs. 4

6 Removal of journal assembly from mill, Replacement of mills grinding roll and re-fixing (3 Nos.)

Set 48 Hrs. 14

7 Work same as above, but for one roller assembly.

Each 16 Hrs. 4

8 Emptying of mill choking including central feed pipe.

Each 12 Hrs. 80

9 Adjustment of spring compression by making all studs jamming free.

Each 10 Hrs. 30

10 Replacement of trunion bush for 1 no. roller assy.

Each 8 Hrs. 4

11 Rotation of trunion from one position to another for all three roller assembly of mill.

Each Mill

8 Hrs. 6

12 Replacement of worn out bull ring segments & hard facing the cover plate and normalization.

Set 36 Hrs. 16

13 Replacement / repair of bowl extension ring segment's (Set of Eight pieces) & hard facing including air restriction plate.

Set 24 Hrs. 16

14 Work same as above, for one Bowl extension ring segments.

Each 10 Hrs. 32

15 Replacement / Repair of complete worn out vane wheel assembly consisting of Eight segments, hard facing, if required.

Set 30 Hrs. 14

16 Work same as above, for one no. vane wheel segments.

Each 10 Hrs. 50

17 Replacement/repair of air restriction ring. Each 4 Hrs. 150

18 Replacement of deflector liners support on all three sides of mills.

Set 18 Hrs. 4

19 Replacement of deflector liners supports one side of mills.

Each 9 Hrs. 4

20 Replacement of all deflector liners

consisting of lower deflector liners & intermediate liners with weld plug arrangement.

Each 24 Hrs. 36

Sr. No.


Tentative

freq. (a)

Rate Rs. (b)

Amount (axb) Rs.

21 Replacement of any type of the deflector liner/jr. assy. Guard/RLD/bottom liner/opening frame liner with weld plug arrangement.

Each 6 Hrs. 60

22 Repair/Replacement of upper & lower skirt assy. and normalization including cleaning of seal air ports.

Each 18 Hrs. 12

23 Gap setting of lower skirt assembly and normalization including cleaning of seal air ports.

Each 2 Hrs. 30

24 Repair of Scrapper assembly including its hard facing.

Each 8 Hrs. 150

25 Replacement of scrapper assembly. Each 8 Hrs. 60

26 Decoupling and Coupling of Mill including replacement of components, if required.

Each 20 Hrs. 6

27 Replacement / Repair of mill motor coupling, mill motor alignment & normalization.

Each 24 Hrs. 4

28 Replacement / servicing / repairing of Pulverized Coal Gate valve at any location.

Each 12 Hrs. 16

29 Repair / Replacement of I No. MPO After removing of discharge gate valve including hard facing, if any, re-fitment / alignment of PC pipes & necessary locking of pipes.

Each 24 Hrs. 32

30 Repair / Replacement of all 4 Nos. MPO after removing of all 4 nos. discharge gates, hard facing if required including locking of coal pipes.

Each 36 Hrs. 4

31 Same work as above and replacement / repair / hard facing of vantury and vantury collar.

Each 5 days 4

32 Work same as above and replacement/ repair / rotations of inner cone and hard facing, if required.

Each 3 days 10

33 Servicing / Replacement of all the classifier vanes of coal mill.

Set 18 Hrs. 2

34 Replacement / repair of vantury vanes set of 4 PCs. & hard facing.

Set 12 Hrs. 6

35 Replacement of mill side liners & Wear Plate including providing the insulation.

Each 8 Hrs. 24

36 Gap Setting of Clearance Air Seal Assy. including opening & refixing of air seal guard.

Each 12 Hrs. 16

37 Complete overhauling of mill including all the works mentioned above, as per requirement of mill.

Each 16 days 4

38 Repair of bowl/bowl hub or both. Each 3 days 8

39 Dismantling, complete servicing of planetary gear box of coal mill including replacement of required components / Oil, refixing after assembly and normalization.

Each 5 days 2

40 Replacement of damaged bolts of mill base of mill after opening of bowl cover and related components including tilt out of roller assy., if required. Refixing and normalizing.

Set 36 Hrs. 2

41 Repair/Replacement of Shroud plate Each 8 Hrs. 180

42 Adjusting the Gap of Shroud Plate including hard facing, if required.

Each 8 Hrs. 10

43 Fabrication and replacement of shroud plate.

Each 10 Hrs. 30

44 Replacement of Lube Oil after cleaning / flushing of oil tank and gear box. Diesel for flushing shall be arranged by the firm.

Each 20 Hrs. 16

Sr. No.


Tentati-ve

freq. (a)

Rate Rs. (b)

Amount (axb) Rs.

45 Replacement of diaphragm of Hot Air Duct.

Each 24 Hrs. 40

46 Replacement of oil of journal assembly. Each 5 Hrs. 70

47 Repair/Replacement of bolts of inner cones / support pipes (03 Nos.)of inner cones of coal mills.

Set 24 Hrs. 16

GRAVIMETRIC RAW COAL FEEDERS

48 Servicing of raw coal gate (feeder inlet/outlet/Bunker outlet).

Each 6 Hrs. 40

49 Replacement/opening & refixing of belt including cleaning / servicing of head pulley/take up pulley /span rollers all the relevant components (full work).

Each 24 Hrs. 20

50 Replacement / servicing of take up screw block housing and belt tracking.

Each 6 Hrs. 16

51 Emptying & cleaning of feeder and discharge pipe upto R.C.feeder outlet gate due to choking at discharge end & cleaning of all internals.

Each 8 Hrs. 60

52 Emptying & cleaning of feeder and discharge pipe upto R.C.feeder outlet gate due to choking at discharge end & cleaning of all internals including belt repair in situ position, if required.

Each 10 Hrs. 12

53 Replacement/servicing of head pulley including replacement of bearings.

Each 6 Hrs. 10

54 Opening & refixing of all skirt plates including repairs if any.

Each 8 Hrs. 8

55 Opening & refixing belt scrapper including replacement, if any.

Each 6 Hrs. 2

56 Servicing /replacement of belt drive reducer gear box including replacement of components. Dismantle and mountings of motor.

Each 12 Hrs. 16

57 Decoupling/coupling of belt drive motor & its alignment with gear box.

Each 4 Hrs. 8

58 Removal of any foreign material struck up at inlet of feeder including removal of coal if required

Each 6 Hrs. 150

59 Replacement / opening & refixing of dresser coupling of RC feeder.

Each 4 Hrs. 4

60 Replacement of oil seal of gear box of Cleanout Conveyor / Main drive gear box.

Each 5 Hrs. 4

61 Repair / Replacement of Down Spout/Cone of centre feed pipe of RC Feeder.

Each 12 Hrs. 16

62 Repair / servicing of cleanout conveyor chain by changing chain pin / link etc. and normalization of relevant components.

Each 6 Hrs. 40

63 Repair / servicing / replacement of cleanout conveyor gear box including.

Each 6 Hrs. 4

P.F. PIPING/CENTER FEED PIPING

64 Attending leakage by MS/SS welding in coal discharge feed pipe or any location for attending leakage by patch. The size of patch is Approx. up to 250X300 mm and 12mm thick.

Each 2 Hrs. 400

65 Erection and removal of scaffolding to facilitate maintenance work at coal mill/PC piping/Raw & pulverized coal gates at any location above 3 mtr. Sqr.

Per mtr. Sqr.

3 Hrs. 200

66 Replacement / opening and refixing of victaulic coupling / Sleeve coupling including replacement of rubber gasket.

Each 3 Hrs. 30

67 Replacement of PC bends/elbow or transition piece / Spool piece with coupling or after fitting of 1meter straight pipe at both ends.

Each 20 Hrs. 4

Sr. No.


Tentati-ve

freq. (a)

Rate Rs. (b)

Amount (axb) Rs.

68 Opening and refixing of expansion below assembly of pulverized coal pipe including repair of protection plate at inside.

Each 12 Hrs. 4

69 Replacement of straight pieces of coal discharge pipe of diameter 27“.

per Mtr length

10 Hrs. 40

70 Clearing of choking of pulverized fuel pipe outlet from mill out let to furnace.

Each 16 Hrs. 4

71 Repair / Servicing of wearable adjustable shrink hole (adjustable orifice) in pulverized coal piping.

Each 6 Hrs. 40

GATES AND DAMPERS

72 Servicing of I no. power cylinder & reinstalling In its position.

Each 8 Hrs. 2

73 Servicing of hot air regulating dampers including replacement of bearings of shaft/links if any (06 Nos.)

Each 20 Hrs. 16

74 Servicing of cold air damper Each 12 Hrs. 16

75 Servicing of cold air gate/ hot air gate including replacement of SS seals of hot shut off gates, if any

Each 12 Hrs. 20

76 Replacement of Actuator installed at hot / cold / mix air damper and Feeder gates at any elevation.

Each 10 Hrs. 8

77 Servicing of mechanical portion of actuator / replacement of actuator. Mechanical servicing of seal air damper/feeder outlet or inlet gate.

Each 10 Hrs. 10

MISCELLANEOUS 78 Supply of Skilled Labour. Each 8 Hrs. 20

79 Supply of Unskilled Labour. Each 8 Hrs. 20

80 Replacement of water line valve/ air line valve/ flow-Sight (including servicing) up to I00mm NB.

Each 4 Hrs. 8

81 Servicing of any seal air valve in mill/ RC feeder.

Each 3 Hrs. 8

82 Clearing of choking of mill at duct inlet/scrapper body.

Each 3 Hrs. 60

83 Replacement / repair of eroded MS sheet of duct.

Per Sq. Mtr.

3 Hrs. 60

84 Welding of air duct / Structure. Per Mtr.

1 Hrs. 20

85 Gas cutting of MS Plate. R/ Mtr.

0.5 Hrs. 40

86 Replacements of MS water/air line per inch dia per Mtr.

Per inch dia/ Mtr.

1Hrs. 60

87 Repairing/servicing of hoist in coal mill areas.(16 Ton capacity single girder under slung beam motorized LT drive).Total hoists installed 28 Nos.

Each 48 Hrs. 30

88 Dismantling & refixing of the motor of hoist.

Each 6 Hrs. 2

89 Lube oil pump replacement/repair including opening and refixing of spider rubber / coupling and alignment.

Each 6 Hrs. 20

90 Replacement / servicing of mech. Seal of lube oil pump, orifice replacement / preventive maintenance including replacement of spider rubber and alignment

Each 4 Hrs. 30

Sr. No.


Tentati-ve

freq. (a)

Rate Rs. (b)

Amount (axb) Rs.

91 Painting after thorough cleaning of surface (Two coats). Paint to be provided by HPGCL.

Per Sq. Mtr.

02 Hrs. 80

92 Fabrication and erection of Steel (Time as per indent).

Per Ton

50

Total (Rs.)

NOTE:-

1. If any work / job has to be carried out in addition to the above mentioned work for completion of the activity, the same shall deemed to be included.

2. These item rates, if applicable can be used for carrying out similar jobs in other area of plant specified by Engineer- in-Charge.

3. The frequency of items is just indicative and provided for calculation of rates. These frequencies may vary, even some item may not be operated, depending upon the actual running / wear and tear of equipment‟s and occurrence of faults.



Annexure-III TECHNICAL TERMS & CONDITIONS

1. Consumables for cutting, cleaning and all small items including oxygen,

acetylene gas, cloth, cotton waste, emery paper, holdite, Kerosene oil, diesel,

rustoline, petrol,Anabond 666, hex blades, grinding wheel required for handling &

maintenance jobs will be arranged / provided by the firm. In case contractor fails

to bring sufficient consumables to site without which HPGCL work is suffering,

HPGCL shall be procuring the same from the market and recover the cost from

the contractor's bill @1.5 times the purchase price of the item. All

the welding electrodes to be used will be provided by HPGCL free of cost.

2. Contractor has to make his own arrangement for welding set and welding leads,

wire brush, welding torch, gloves, bulbs, wires and holders for temporary lighting

etc. at work place.

3. All tools and tackles like spanners, chain pulley block, hydraulic jack, portable

grinding machine, hoisting arrangement, hand operated bending machine and

drilling machine, personal protective equipments for the safety of workers, safety

belt, scaffolding material etc. shall have to be arranged by the contractor.

However available T&P like EOT Cranes and special fixtures for mill mtc.

installed at site, will be available to the contractor free of charge and contractor

will be responsible for upkeep of the electric hoist. Any minor repair required for

electric panels, pendent Switch and replacement of wire rope if required shall be

in scope of the firm. However, if EOT hoist is not available due to any reason, the

contractor shall make his own arrangement for completion of the work.

4. The entire work shall be completed by the contractor within the time given by

Engineer-in-Charge and to achieve this, contractor has to work round the clock.

However, in case of any delay in the supply of spare parts in time or any job

involving machining etc., the time extension shall be given accordingly by the

HPGCL.

5. All spares, bolts, nuts, grease, lubricants and gaskets, seals, „0‟ rings , electricity

supply for welding set / lighting, water and air etc. if required for any job will be

issued free of charge by HPGCL.

6. The description of works has been given in the scope of work in Part-A & B of

Annexure-II of the tender document. However, in case of any new job, the rate

shall be decided by HPGCL on the representation of the contractor. It will be

obligatory on the part of the contractor to carry out left over jobs relating to the

system.

7. The work shall be started immediately after getting written/verbal instructions

from the authorized representative of the Engineer-in-Charge.

8. Any temporary Platform/scaffolding etc. required to execute any work shall be in

the scope of contractor.

9. The electricity for carrying out the welding / cutting / other site works & for site

office at nearest point will be provided free of cost. The contractor will be

responsible to use the same judiciously.

10. The transportation of material from site to workshop & vice versa will be in the

scope of contractor. The contractor will assist the loading / unloading of spares,

if the same are to be got repaired from any private workshop.

11. The transportation of spares & other material from O&M store to site store or

place of work & transportation of scrap to store yard will be in the scope of

contractor.

12. After attending the job, the area will have to be got cleaned / cleared and scrap

etc. to be removed from site. In case Engineer-in-Charge feels that the area has

not been cleaned / cleared properly, HPGCL has the right to get the above work

done from other agency at the risk and cost of the contractor.

13. If required, the space for office and store can be provided if available by HPGCL.

The site office should be well painted and constructed in such a way that it

should give a good look.

14. The chemicals for carrying out DP test wherever required will also be arranged

by the contractor.

15. The removal of insulation, G. I. sheet / AL Sheet up to one meter square or so to

carry out any job & re-fixing the same after completing the job will be in the

scope of contractor.

16. In case spares are not available at site or in store and same are required to be

removed from other equipments i.e. mills / feeders etc., the contractor is bound

to do same without any extra cost.

17. To reduce down time, the contractor will keep ready atleast one spare roller

assembly per unit and same will be charged to the down coal mill.

18. Cleaning of dust from equipment i.e. coal mill and R.C. Feeders and its glasses,

Coal piping, ducting, hoists, structures and mill platform will be done daily,

preferably between 06:00 AM to 10:00 AM. All equipments shall be maintained

adequately cleaned & dust free.

19. The dismantled spares, new spares, kept at site for emergency use should be

properly stacked, kept cleaned and covered properly in safe custody.

20. If the grating of coal mill platform / stairs, railings, etc. gets damaged while

carrying out the repair work, same shall be rectified / repaired by the contractor.

21. Contractor will arrange all measuring instruments like micrometers, vernier

calipers, scales, dial gauge, hydraulic testing pumps for coolers etc.

22. Additional manpower will be required to be mobilized during overhauling of any

unit and the contractor will ensure adequacy of manpower so that overhauling

works are completed in time.

23. The contractor shall make an arrangement so that his authorized representative

is available round the clock at specified location to take maintenance job on all

days including Sundays / Holidays. The Supervisor / Foreman deputed by the

contractor should be technically sound and should have full know-how of the mill

works.

24. The contractor will ensure the presence of their representative i.e. Supervisor /

contractor himself at the time of cancellation of PTW / running of equipment after

completion of work.



Annexure-IV

GENERAL TERMS & CONDITIONS

1. PRICES

The rates shall be firm inclusive of taxes & statutory duties (except service

tax at the applicable rate) during the period of contract.

2. PERIOD OF CONTRACT

The period of contract shall be for one year from the date of

commencement of work. A notice of seven days shall be given for starting

the job, but the contractor should be able to mobilize his resources within

24 hours, if necessity arises. The period of contract may be extended up to

three months at the same rates & terms and conditions at the discretion

of HPGCL. The period of contract for unit-1& unit-II will be for one year.

3. PENALTY / DEDUCTIONS

a) i) If the quality of work is not upto the satisfaction of Engineer-in-Charge or

there is delay in attending of jobs of Part-A, a penalty @ 2% of the

monthly lumpsum charges shall be levied on the contractor for each

default.

a. ii) The contractor will provide sufficient labour i.e. 1 Technician/fitter,1 welder

cum gas cutter,1crane/hoist operator & 2 Helpers per shift per unit for

carrying out the activities of part A of scope of work. The contractor will

also provide 01 Supervisor per shift per Unit during day time and

01supervisor for both units during night hours for the above said work. If

the contractor fails to provide the manpower detailed above then a penalty

of Rs. 500/- per person per shift shall be levied.

a. iii) If cleaning of equipment is not maintained properly then a penalty of

Rs. 500/- per unit per day will be deducted from monthly lumpsum charges

under Part-A.

b. For the works covered under Part-B, a penalty @2% per hour (if completion

time is in hours) or @ 2% per day (if completion period is in days) shall be

levied, subject to max.10% of total rate of that particular item. The completion

time as per work order will be indicated in the indent.

c. If any unit is put under shut down for overhauling, then the period of

overhauling i.e. date of box up of boiler to date of light up of boiler will be

treated as total time for completion of any or all items of works. If the time

taken for the completion of any or all items of works exceeds the

shutdown period of the unit, penalty @2% per day per unit shall be levied

on the total charges to be paid to the contractor for the activities

scheduled to be carried out during shutdown period.

d. In case, HPGCL is unable to supply the spares in time to the contractor

after opening of any equipment and the contractor is unable to complete

the job in absence of these spares, then the contractor will be allowed the

extension in scheduled time for completion of that delayed activity for

the period for which contractor has not been provided the spares. This

extension will be granted with the approval of SE/In-charge, RGTPP,

HPGCL, Khedar, Hisar. In case any spares of the equipment under

outage are to be repaired & machined in the HPGCL / Private workshop and

the job gets delayed, the extension in completion time will also be considered

accordingly with the approval of SE/In-charge, RGTPP, HPGCL, Khedar,

Hisar. However, nothing extra will be paid for idling time etc.

4. FORCE MAJEURE

Contractor shall not be liable for any delay for reasons arising out of

compliance with regulations, orders or instructions of Central / State Govt.,

acts of the God, acts of civil and Military authorities, fires, floods, strikes,

lockout, freight embargoes, war-risk, riots, civil commotion, epidemics

and accidental. If the contractor wants to extend the completion period

under this clause, he will request for such extension of the completion

period alongwith all necessary evidence, before the expiry of the schedule

date of completion. In no case, the completion period shall be extended

under this clause, in case the request is received after the due date of

completion. Extension in the completion period may be granted only for the

period for which the completion of the work is proved by the contractor

to have been delayed for circumstances mentioned in the clause.

5. NEGLIGENCE

If the contractor neglects to execute the work with due diligence and

expedition or refuses to do the work, then HPGCL may serve 15 days

notice, in writing to the contractor to make good the failure within the

stipulated time otherwise HPGCL shall be at liberty to take the work

wholly or partially at the risk and cost of the contractor at a reasonable

price. It shall be lawful for the HPGCL to retain any balance which may

otherwise be due to the contractor on any account, if dues of the

contract are not sufficient to cover the amount thus recoverable from the

contractor and to recover the whole of the balance of the amount from the

contractor by action at law or otherwise. The remedy under this clause will

be in addition to and without prejudice to rights available to the HPGCL under

other clauses of the terms and conditions.

6. SUBLETTING NOT ALLOWED

Contractor shall neither sublet the contract nor suspend the work at any

time during the period of contract without any lawful excuse and without

the earlier permission of the project authorities.

7. SECURITY DEPOSIT AND EMD

10% of the monthly running bill will be retained as security deposit from

each running / monthly bill of the contractor. However, the earnest money

deposited by the contractor shall be adjusted into the security deposit.

Security Deposit & EMD shall be returned to the contractor after the

faithful execution and satisfactory completion of contract including

guarantee / warranty period and completion of all pending documentary

formalities. No claim for interest on security amount shall be acceptable. If

the contractor fails or neglects to observe or perform any of his obligations

under the contract, it shall be lawful for the HPGCL to forfeit either in

whole or in part at its absolute discretion, the security deposit furnished

by the contractor. The forfeiture of security deposit shall be without

prejudice to the right of the HPGCL to recover any further amount of any

liquidated or other damages, under payments or over payments made to the

contractor under this contract or any other contract.

8. PERIOD OF LIABILITY

The contractor shall give guarantee for the work done for a period of 45 days

or 500 running hours whichever is earlier from the date of successful

commissioning of equipment repaired. During the liability period, if any

defect is observed in the equipment, which is attributed to poor

workmanship or poor quality of material used by the contractor, the same

shall be attended by the contractor at his own cost.

9. DOCUMENTATION / BILLING

All measurements shall be in metric system. All the works completed will

be measured by the representative of the Engineer-in-Charge. The

contractor will submit the bill in triplicate on approved Performa to the

Engineer-in-Charge. The bill for works covered under category „A‟ i.e.

works for General / Routine / preventive maintenance will be raised in

two parts, half for each Unit-I&II respectively. For works covered under

category "B" i.e. the works for which unit rates are applicable, the bill will

be raised separately for Unit-I&II as per the actual works carried out for

each unit.

10. ENGAGEMENT OF ADEQUATE LABOUR

The contractor would station adequate working persons of the category

like FM/ supervisor / mill wright fitter, technician / fitter, welder cum gas

cutter, riggers skilled / unskilled, electrician etc. and would deploy them in

such a way that the maintenance work is carried out effectively and without

any delay round the clock. However, contractor shall make his arrangement

to deploy minimum one fitter / technician, one welder cum gas cutter

and two helpers and one crane/Hoist operator per shift per unit. The

contractor shall also make his arrangement to deploy one supervisor per

unit per shift during day time and one supervisor for both units during night

hrs. as job is of continuous nature. No extra payment on this account will be

made. The work shall have to be started immediately as per the instructions

of Engineer-in-Charge or his representative. The contractor should be able

to mobilize the working force as per the quantum of work and should be

capable of executing maintenance work simultaneously at all the fronts, coal

mills / RC feeders depending upon the site requirements. If more persons

are required for completion of work in the time schedule as per emergency

defined by Engineer- in-Charge, the same shall be arranged by the

contractor without any extra payment to complete the work. It is also made

clear that the deployment of the workers of contractors will be subject to

approval of Engineer- in-Charge of the works.

The contractor would be responsible for the following:-

a. All the labour / workmen deployed during the execution of the contract shall

be adequately got insured by the contractor at his own cost.

b. Any mishappening / accident to any workmen at site of work &

compensation payable to workmen on this account, all liabilities arising

out of any provision of Labour Act / Workman's Compensation Act shall be

the responsibility of the contractor. Any expenditure incurred by HPGCL

arising out of the negligence of the contractor would be recovered from

his bills / pending dues.

c. The good conduct of all the workmen at work site.

d. The loss / damage caused to the property of HPGCL or any other agency

of the contractor or any of his workman / employee.

e. The contractor may employ such employees, as he may think fit to ensure

the execution of the work to the entire satisfaction of Engineer-in-Charge.

The employees would not be deemed to be in the employment of HPGCL

for any purpose whatsoever. The contractor shall abide by the rules, laws

and regulations that may be enforced from time to time regarding the

employment conditions of service of his employees.

f. Under no circumstances whatsoever, HPGCL would be held responsible

to the labour of the contractor. HPGCL shall have the right to pass on the

responsibility on the contractor for any expense incurred by HPGCL as a

result of certain dues on the part of employees of the contractor. HPGCL

shall be entitled to recover / claim dues / compensation from the

contractor in that event.

g. The labour / employees engaged by the contractor shall not be below the

age of 18 years and above 60 years.

h. Further, the contractor would furnish an undertaking on non judicial stamp

paper of appropriate value by each and every worker employed by him,

that the worker will not claim any lien as a worker of HPGCL for the

services, he is rendering to the contractor.

i. The contractor shall also indemnify HPGCL against any liability towards

its labour for non-compliance of laws etc.

11. TERMS OF PAYMENT

Subject to any deduction which the HPGCL may be authorized to make

under this contract, the payment shall be made as follows

“90% payment shall be made against the running bill or monthly bills

for the work done & balance 10% shall be kept as security which shall be

released after the satisfactory completion of the contract including the

period of guarantee / warranty”. No interest shall be pa id by HPGCL on

the security amount.

In case any unit i.e. Unit I or II remains under shutdown for more than 30

days due to capital / annual overhauling or due to any other reason, or not

commissioned, the payment under lumpsum fixed charges will not be made

for that particular unit. An advance notice of 3 days in this regard will be

given to the contractor. However, for the days during the months in which

the unit was running, payment will be made on prorata basis.

12. CONTRACTOR TO REMOVE UNSUITABLE LABOUR

On instruction of the Engineer-in-Charge, the contractor would immediately

remove any person employed on the work, who misbehaves or causes any

nuisance or otherwise in the opinion of the Engineer-in-Charge is not fit to

be deployed on the work, such person shall not be re-employed or allowed

on the work without the prior written permission of the Engineer-in-

Charge.

13. MODE OF PAYMENT

The payment shall be made through account payee cheque in favour of

contracting firm by the Sr. Accounts Officer, RGTPP, HPGCL, Khedar,

Hisar. No Bank charges etc. of any kind shall be paid by HPGCL.

14. INCOME AND OTHER TAXES DEDUCTIONS

The income tax plus surcharges and any other statutory levies required to

be deducted by the HPGCL will be deducted at source at the rate

applicable from time to time.

15. SERVICE TAX

No service tax will be paid extra until and unless it is liable on the

services provided by the contractor and specifically demanded for the

same in his offer. However, non-claiming of service tax from the HPGCL by

the contractor cannot help the contractor in escaping from his liability to the

Govt. against the taxable service. In case, the service tax is to be paid by

the HPGCL, the contractor will have to submit the proof of submission of

service tax claimed from HPGCL to the relevant authority.

16. TAXES AND DUTIES

No taxes or duties will be paid extra until and unless the same has been

demanded by the firm in its offer specifically. In case the same is to be

paid by the HPGCL, an undertaking is to be submitted by the firm in this

regard stating that the taxes or duties as claimed from the HPGCL have

been deposited with the relevant authority

17. EPF REGISTRATION

The contractor / firm should be registered with the Regional Employees

Provident Fund Commissioner, Govt. of India and should possess valid

EPF Registration number. Contractor shall ensure the deposit of monthly

EPF contribution of his workers engaged on said works with EPF

Department in the accounts of the workers. Documentary evidence in

respect of the amount deposited for the previous month must be

submitted before submitting the bill for the following month by the

contractor. Annual EPF inspection from the respective inspector is also

required to be submitted by the contractor before closing of the contract.

18. INSURANCE

Immediately before the commencement of the work, a group insurance policy

of appropriate value valid for the term of the contract in respect of all the

workers deployed on work under Workman Compensation Act 1923 shall be

obtained by the contractor to cover up the risk of injury / death /fatal / non-fatal

accident. The documentary proof of the same shall have to be furnished with

the first running bill. The contractor shall be fully and wholly responsible for

any mishappening, injury, fatal / non-fatal accident sustained by him / his

employees / workers at site during performance of the work under the contract

and HPGCL shall not entertain any claim of this account. However, if HPGCL

is forced to pay any compensation to any workman employed / engaged by the

contractor, the amount so paid shall be recovered from the contractor from his

pending dues against this contract or any other contract with the HPGCL.

19. LABOUR LAWS

I. The contractor must get himself registered with the Labour Department,

Haryana under Section-7 of Labour Contract Act 1970.

II. He should also obtain a valid Labour License as applicable under Section

12 of Act for the work awarded to him immediately after the allotment of

work and a copy of the same must be submitted alongwith the contract

Agreement.

III. The contractor shall abide by all labour-laws required to be followed under

Factories Act, 1948, Industrial Dispute Act 1947, Workmen Compensation

Act 1923, Employees State Insurance Act 1948, EPF Act 1952, Payment of

Wages Act 1936 & Minimum Wages Act 1948 and other rules & regulations

framed by Central / Haryana Govt. from time to time in this regard.

IV. The contractor shall maintain necessary records viz. Register of wages,

Muster roll / Attendance register, Employment card / Gate Pass, Overtime

Register and other necessary records etc. as required under aforesaid

Acts and the same shall be made available to the Engineer-in-Charge /

Project Authorities / Govt. of Haryana for checking / inspection as and

when required.

V. The contractor shall indemnify the HPGCL against all the obligations of

the Labour Rules and Regulations under any Statutory Act as

mentioned above.

VI. The contractor shall submit an undertaking stating that all risks &

responsibilities towards labour will be owned by him.

VII. The contractor will engage labour after getting the character antecedents

verified from the Police department.

VIII. The workmen engaged by the contractor shall not be treated as

employees of HPGCL. The HPGCL shall have no relation with workers

engaged by the contractor. An affidavit from the labour / workmen shall be

submitted by the contractor that they will not claim themselves as

employees of HPGCL.

IX. The contractor shall deduct labour welfare fund @Rs. 5/- from each

worker with employers share @ Rs. 10/- per worker (i.e. total Rs. 15/- for

each worker or any other further amendment by the competent authority)

deposit the same with the Welfare Commissioner, Haryana, Chandigarh

and present its documentary proof alongwith the bill.

20. SAFETY RULES

I. Contractor shall have to comply with all the provisions of safety rules. The

Engineer-in-Charge or The Chief Safety Officer shall impose penalty of

Rs.100/-per day per head if the workers of contractor are found to be

working carelessly or in violation of use of proper protective equipments

i.e. safety helmets, shoes, safety belts, goggles, ear plugs etc. and

against violation of any other clause. A penalty of Rs. 500/- per violation

(minimum) shall be levied in case of repeated violation. Further, if the

violation made by the contractor / labour which may cause any serious

accident or direct loss to the corporation or threatens to cause severe

consequences, the higher penalty may be imposed including suspension /

termination of the contract.

11. Following undertaking is also required to be submitted by the

contractor:-

"I / We have gone through all the terms & conditions on safety

regulations and undertake to strictly enforce the same during the execution

of this contract including mobilization period, if any”. In case of violation of

these terms & conditions, the HPGCL is free to take action as deemed fit.

III. In case of any fatal / non fatal accident or any other violation of Factory Act

1948. Pb Hr Factory Rules 1952 or under other Industrial or Labour Act are

made by / with the workers of the contractor and if prosecution is launched

by Chief Inspector of Factories, Chandigarh against occupier / Factory

Manager or any other authority of HPGCL, the contractor shall be liable

to deposit the amount of fine / penalty decided by the Court, on the same

day. In case of default, the amount will be recovered from the

outstanding dues / liabilities of the contractor against this contract or any

other contract at RGTPP besides other action as the HPGCL may deem fit

like black listing of the firm etc.

IV. The liability of the injured person shall be borne by the contractor,

irrespective of the location at which the accident has occurred.

21. LOSS OF PLANT / HPGCL PROPERTY DURING EXECUTION OF THE

WORK

The contractor shall ensure that no damage or loss is done to HPGCL / Plant

property or any other agency in the jurisdiction of work site. In case, it is

found that there is any loss to the plant equipment, HPGCL property or

human being due to negligence of the labour / worker of the contractor, the

same shall be made good to HPGCL by the contractor at his own cost.

22. BREACH OF CONTRACT

If the contractor fails to adhere to the time schedule or if his services are

found to be unsatisfactory, the HPGCL will be entitled at its option either:-

a) To recover damages as per penalty clause mentioned as above, if the said

delay is not covered under the Force Majeure reasons.

b) To get the work done from any other agency after serving a notice of three

days to the contractor at his risk and cost and without prejudice to the other

provisions of the work order.

OR

c) To cancel the contract by giving 15 days notice & forfeit the security.

23. CONTRACT AGREEMENT

The contractor shall execute a contract agreement on specific Performa on

Non judicial Stamp Paper of appropriate value within 7 days of date of issue

of LOI / W.O. Cost of the stamp paper will be borne by the contractor. The

person who has signed the tender papers should have got authority to sign

on behalf of the contractor. If it is discovered at any time that the person

so signing has no authority to do so, the HPGCL without prejudice to any

other right or remedy available to it, may cancel the contract and get the

work done from any other agency at risk and cost of the contractor. The

contractor shall mean the contractor's legal representatives, successors

and assigns.

24. ARBITRATION

In all cases of disputes or disagreements between the parties arising out

for the settlement of the differences, the matter shall be finally settled by

the Arbitrator appointed by the Chief Engineer, RGTPP, HPGCL & the

dispute will be dealt in accordance with provision of the Arbitration &

Conciliation Act, 1996.

25. JURISDICTION

All legal proceedings in connection with contract shall be subject to the

territorial jurisdiction of local court at Hisar (Haryana).

26. ELECTRICITY / AIR / WATER

Electricity/ Air / Water will be provided free of cost at one point per unit as

per requirement of job. HPGCL may provide suitable space for site store /

temporary workshop free of charges to the contractor. The electricity for

site store / office will be provided by HPGCL free of cost. The contractor

will use electricity / air / water judiciously.

27. ACCOMMODATION

The contractor will be responsible for the accommodation of his employees /

workers deployed for execution of work. However, if the accommodation is

available with HPGCL the same may be allotted on chargeable basis as per

HPGCL rules.

28. TRANSPORTATION OF MATERIAL

a) The contractor shall make his own arrangement for transportation of the

material from O&M stores to site of work, from site of work to O&M

workshop, if required and return of scrap back to stores. The contractor shall

also assist in loading / unloading of material being sent for repairs or

received after repair to / from outside of RGTPP.

b) The contractor shall make his own arrangement for removal of old as well

as unused material from the site to the place as specified by the Engineer-

in-Charge after completion of work.

29. PRESERVATION & STORAGE OF MATERIAL

All the material issued to the contractor by the HPGCL or brought by the

contractor for its bonafide use shall be stored and preserved against any

loss, damage, shrinkages or deterioration in any form. Any damage / loss

suffered on this account shall be considered as loss due to willful

negligence on part of the contractor and shall be liable to compensate

HPGCL for these losses suffered at penal rates to be determined by the

HPGCL. The rates charged for the purpose of recovery shall be final and

binding on the contractor.

30. SUPERVISION OF WORK

a) The Engineer-in-Charge shall have the general supervision of the work.

The work shall have to be started by the contractor as per the instruction of

Engineer-in-Charge or his authorized representative at any time on working

day, on holiday or after office hours, and shall be confirmed by post dated

indent. The indent will indicate the date / time of start of work, details of

work and scheduled time of completion of work as per contract. The time

allowed for a work maintained in the indent will be addition of time of all the

jobs / activities as per contract. The Engineer-in-Charge may reduce the

total cumulative time of various activities, keeping in view of emergency to

bring back the equipment in time. The total time allowed by the Engineer-in-

Charge will be final & binding on the contractor. He has the authority to stop

the work whenever such stoppage is necessary to ensure the proper

execution of the contract. He shall also have authority to reject all works or

part thereof and give necessary direction to carry out work again to his

satisfaction. No claim whatsoever on this account will be entertained. The

work shall be subjected to the inspection by Engineer-in-Charge all the time

b) The decision of Engineer-in-Charge shall be final with regards to all matters

relating to his contract.

c) The decision of Engineer-in-Charge for determining the category of the

work with reference to the items not mentioned in scope of work shall be

final.

d) The execution of work may entail working at all the sites and weather

conditions and no extra claim will be considered on this account. The

contractor may have to carry out jobs and work round the clock, as per the

requirement to be decided by Engineer-in-Charge. No extra claim / over time

will be paid on this account.

e) In case the contractor fails to do the extra / substituted work, Engineer-in-

Charge will have the option to get the work done through any other agency at

the risk & cost of the contractor.

f) In case of any dispute, the contractor may represent in writing to the

Engineer-in-Charge.

31. TELEPHONE

The successful contractor shall provide the phone facility to his supervisor

to facilitate HPGCL for easy communication with the contactor. The phone

Number shall be intimated by the contractor immediately after the award of

the contract.

32. AUTHORIZED REPERSENTATIVE

The firm will intimate (in writing) the name of authorized representative

at site to whom necessary instructions regarding the works can be imparted

and who will make correspondence regarding contract related issues. The

signatures of the aforesaid authorized representative shall be got

attested from First Class Magistrate or Notary Public.

33. OWNERSHIP DEED

The firm will give ownership deed / partnership deed / proprietorship deed

(as applicable) duly attested by Notary Public for record and reference of

his office.

34. Any other work relating to preventive maintenance of the equipments not

mentioned in Part-A of scope of work but otherwise felt necessary will also

be in the scope of contractor. No extra payment on this account will be

made.

35. The frequency of works covered under Part-B can vary depending upon site

condition. But the total value of the work order shall remain fixed for the

period mentioned in the order.



Annexure-V

SCHEDULE OF DEVIATION



Sr. No. Clause No. Description of deviation Justification

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HPGCL27395

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