How to Write Ideal Budget (for Student)
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HOW TO WRITE IDEAL BUDGET
VELI SUNGONO
FACULTY OF MEDICINE
UNIVERSITY OF PELITA HARAPAN
CLINICAL EXPOSURE VI
NOV 25 2011
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OUTLINE
BUDGETTING
TIMELINES
CASE: STUDY OF HIV AMONG CLIENTS OFTRANSGENDER SEX WORKER
QUESTION
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RESEARCH PROPOSAL
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HIBAH BERSAING
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Timetable (Work plan)
A work plan is a schedule that summarizes, in
a clear fashion, various components of a
research project and how they fit together.
It should include:
1. The various tasks to be performed
2. When the tasks will be performed
3. Who will perform the tasks
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Budget : Balance & Propriety
The budget section should contain a detailed
item-wise breakdown of the funds requested
for, along with a justification for each item.
Consider the inflation
Fallacy:Give Them Something to Cut
A Good budget is tight; every item in it is fullyjustified
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PLAN OF ADMINISTRATIVE SUPPORT
Estimation of Projected expanses to
demonstrate the feasibility of the project.
For GRANT Application, the budget is
EXTREMELY important part, and MUST BE
COMPLETE and DETAIL according to the
instruction of the funding agency.
Budget Presented by category as a summary
of totals and as an itemized budget.
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Item of Budget
Personnel
Equipment
Facilities Supplies
Travel
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Personnel Budget
Identifies the name of each individual who willparticipate in the study such as:
Principal investigator
Consultant Statistician
Research Assistant
Secretary
Write down the salary for each individual, and thepercentage of full-time or number of hours that willbe devoted to the project.
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Equipment
The budgeting justification should explain theresponsibilities of each participant and shouldshow that the personnel will REALISTICALLY be
able to achieve the desired outcomes. Cost should reflect current prices and any
charges related to installation, calibration, andmaintenance
The budget may include a request for fundsfor alteration or renovations to facilities,
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SUPPLIES
Usually refers to consumable materials as
opposed to capital equipment.
Paper, materials used for presentations (e.g.
slides or posters), paper, photocopy, data
books, usb/cd/dvd and equipment items
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PERINCIAN PENGELUARAN UANG JUMLAH (Rp)
1. Gaji dan Upah Max 30%
2. Bahan Habis Pakai (Material Penelitian) 40%
3. Biaya Perjalanan
Seminar Ilmiah
Seminar pemantauan
20%
4. Biaya Pengeluaran Lain-lain, meliputi
Biaya Pemotretan/ScanningSampel
Biaya Dokumentasi dan Pembuatan
Laporan
Fotokopi dan Penjilidan
Administrasi Surat-Menyurat
Biaya Pemeliharaan Alat
10%
JUMLAH 15
RINCIAN ANGGARAN BIAYA
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9. LAMPIRAN9.1. JUSTIFIKASI ANGGARAN (dirinci tiap tahun) :
a. Anggaran Komponen Pelaksana (Upah&Gaji)
b. Anggaran Komponen Bahan Habis
Jumlah(Rp.)
Tarip (Rp.)Jam/mg
Jam/Minggu
BulanKerja
Peran/Keahlian
NamaPelaksana
No.
Biaya (Rp.)JumlahBarangKegunaan DalamPenelitianNama Bahan AusNo.
Sistematika Usul Penelitian Hibah Bersaing
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9.1. JUSTIFIKASI ANGGARAN (dirinci tiap tahun) :
c. Anggaran Komponen Untuk Perlatan
d. Anggaran Komponen Perjalanan
e. Anggaran Komponen Lain-Lain
Biaya(Rp.)
JumlahBarang
Kegunaan DalamPenelitian
SpesifikasiNamaAlat
No.
Biaya(Rp.)
Uraian Kegiatan / KeperluanNo.
Biaya(Rp.)
Jenis PengeluaranNo.
Sistematika Usul Penelitian Hibah Bersaing
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9.3. SARANA
a. Laboratorium
b. Peralatan utama (daftar alat utama penting yang tersedia di
lokasi penelitian), jelaskan pula kondisinya
c. Keterangan tambahan (informasi lingkungan tempat kegiatan
penelitian dilakukan)
9.2. DUKUNGAN TERHADAP PELAKSANAAN PENELITIAN
a. Dukungan aktif yang sedang berjalan
b. Dukungan yang sedang dalam tahap pertimbangan
c. Proposal yang sedang direncanakan atau dalam taraf
persiapan
Sistematika Usul Penelitian Hibah Bersaing
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20112010
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Nov Dec Jan F MAp May June July Augu Sept Oct Nov Des
1 Preparation
1.1 Proposal and questionnaire development
1.2Ethical Commission Clearance (Indonesia)
1.3 Preparation meeting
* 1st meeting (key person)
* 2nd meeting (interviewers' selection)
*3rd meeting (interviewers')
1.4
Mapping (location of transaction in 5
districts in Jakarta)
3rd
1.5 Training for interviewers
1.6 Try out 4th
2 Survey
Field Preparation
Data Collection
3 Referral Post Test Counselling4 Data Entry
5 Quality Control
6 Data Cleaning
7 Descriptive Analyses
8 Bivariate & Multivariate Analyses
9 Dissemination
20112010No Item
General Budget for Clients of Transgender Research
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Item Total
1 Preparation
1.1 Preparation meeting 7,000,000
1.2 Try out of Questionnaire 775,000
1.3. Training for interviewers 1,000,000
Sub total for Preparation 10,550,000
2 Survey
Sub total for Survey 40,000,000
3 Blood Collection
Sub total for Blood Collection 46,688,000
4 Data Entry
Sub total for Data Entry 7,620,000
5 Post test counseling 20,0006 Communication & Transportation 4,000,000
7 Stationary, photo copy, equipment
sub total for Stationary etc 5,319,600
8 PI allowance 30,000,000
9 Ethic Committee submission 1,000,000Total 145,197,600
General Budget for Clients of Transgender Research
Item Cost Qty Total
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Item Cost Qty Total
1 Preparation
1.1 Preparation meeting
1st meeting
* transportation 5 person (key person) 100,000 5 500,000
2nd meeting
* transportation 5 person (interviewer) 100,000 5 500,000
* lunch & snack (10 person) 75,000 10 750,000
Meeting with Mommy Group 1
* transportation 25 person 75,000 25 1,875,000
* lunch & snack (25 person) 30,000 25 750,000
Meeting with Mommy Group 2* transportation 25 person 75,000 25 1,875,000
* lunch & snack (25 person) 30,000 25 750,000
1.2 Try out of Questionnaire
* transport for interviewer (5 person) 75,000 1 75,000
* fee for interviewer 50,000 5 250,000
* compensation for clients (6 respondents) 50,000 6 300,000
* compensation for 6 contact persons 25,000 6 150,000
1.3. Training for interviewers
* transport (5 person) 100,000 5 500,000
* Snack & lunch box (10 person) 50,000 10 500,000
Sub total for Preparation 8,775,000
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Item Cost Qty Total
2 Survey
2.1 * Fee for interviewers 50,000 254 12,700,000
* Transport for interviewers 100,000 60 6,000,000
* Compensation for respondents 50,000 254 12,700,000* Compensation for contact person to reach the
respondents 25,000 254 6,350,000
* Compensation for Mami 150,000 15 2,250,000
Meeting with Mommy After Survey
* transportation 35 person 75,000 35 2,625,000
* lunch & snack (35 person) 30,000 35 1,050,000
Sub total for Survey 40,000,000
Item Cost Qty Total
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Item Cost Qty Total
3 Blood Collection
Blood Collection Collector 30,000 249 7,470,000
Transport for Specimen Collector 150,000 14 2,100,000
Consumable + HIV Kit 27,409,000
Discordant Test 122,000 2 244,000
Laboratorist 35,000 249 8,715,000
Biospecimen Disposal 50,000 15 750,000
Sub total for Blood Collection 46,688,000
4 Data Entry
Data Entry I 15,000 254 3,810,000
2nd data entry/Quality Control 15,000 254 3,810,000Sub total for Data Entry 7,620,000
Item Cost Qty Total
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Item Cost Qty Total
5 Post test counseling 10,000 2 20,000
6 Communication & Transportation 4,000,000
7 Stationary, photo copy, equipment
Stationary 2,000,000
Portable light 80,000 18 1,440,000
Emergency Lamp 129,800 1 129,800
Recharge Batterai 249,800 1 249,800
Photo copy 150 10,000 1,500,000
Keyboard Numerical For Data Entry 45,000 1 45,000
Proposal Report 100,000 15 1,500,000
Shipping Fee (sent proposal to UCLA, USA) 1,150,000sub total for Stationary etc 5,319,600
Total 1 112,422,600
8 PI allowance 3,000,000 10 30,000,000
Ethic Committee submission 1,000,000 1 1,000,000
Total 143,422,600
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