How to Use the New FIMS AAIM Module

Annual FIMS Comprehensive TrainingY-12 New Hope Center

Oak Ridge, TN March 25, 2014

Mark GordyGayle Smith

What is AAIM?Anticipated Asset Information Module◦Accessible from FIMS◦Tracks planned acquisitions for DOE - regardless of planning stage New assets Expansion of existing

assets

Why was AAIM created?The Office of Management and Budget

(OMB) Management Procedures Memorandum No. 2013-02◦Departments may not increase their gross

square footage over their FY 2012 baseline For owned, leased, or GSA predominant office or

warehouse space

◦Triennially produce and annually update a plan related to office and warehouse real property acquisitions

◦Annually evaluate their performance against their plan

◦Known as Freeze the Footprint (FTF)

Types of Assets Tracked by AAIMRequired for:

◦New assets before they reach beneficial occupancy OR expansion of existing assets

◦Building and Trailers

◦Predominate usage:

◦May optionally be used for all other building/trailer predominate usage

DOE Owned DOE Leased

GSA Owned GSA Leased

Office – FIMS Usage Code 101

Warehouse – FIMS Usage Codes 400 – 450

Required for Usage Codes:FIMS Usage Code - Description

101 – Office

400 – General Storage

401 – Programmatic General Storage

410 – Hazardous/Flammable Storage

411 – Nuclear Contaminated Storage

412 – Special Nuclear Material Storage

415 – Nuclear Waste Storage Facility

421 – Secure Storage Facility

422 – Automated Warehousing

423 –Temperature and Humidity Controlled Warehousing

424 – Magazine, Ammunition Storage

425 – Magazine Igloo Staging Facility

440 – Environmental Controlled Storage

450 – Shed Storage

After beneficial occupancy …AAIM provides a process to transfer an

AAIM asset to FIMS ◦For new construction

Create a new FIMS record using the AAIM asset information

Archive the AAIM asset

◦For existing assets Update the FIMS existing record by

Adding the AAIM sqft to the FIMS sqft Updating the FIMS Usage Code with the AAIM Usage

Code Adding the Acquisition Cost/Rent to the FIMS record

Initial Acquisition Cost/Annual rent

Archive the AAIM asset

FY 2014 AAIM UpdatesBy April 9, 2014

◦Update AAIM to reflect all anticipated acquisitions and expansions occurring between FY 2014 and FY 2016 For DOE Owned, DOE Leased buildings and

trailers and GSA Owned/Leased buildings With predominant Usage Codes of Office or

Warehouse

Driven by the Annual Agency Evaluation required 120 days after the FRPP submission

AAIM

DEMO