How to use Gmail like a pro
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Transcript of How to use Gmail like a pro
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HOW TO USE GMAIL
LIKE A PRO
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GENERAL SETUP
● Install and use Chrome as your default browser
● Install the following chrome extensions (menu -> tools -> extensions)
● Rapportive – helps you organize your social engagement
● Boomerang – make emails that arrive to early “boomerang” in a couple of days, weeks or
months. You can also schedule emails to be sent at another time.
● Google Mail Checker – Displays the number of unread messages in your inbox in Chrome
● Sending using Gmail - Makes Gmail your default email application
● Use Google contacts
● Use Google calendar
● Learn that labels equals folders and that folders equals labels
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GMAIL SETUP
In your gmail settings, enable the following:
● Always use https
● Enable advanced stars and start by choose three ones you like (one for reply, one
for action and one for info/read) my stars looks like this:
● Set keyboard shortcuts to: on
● In labs activate: Inserting images, Undo Send, Background Send, Message Sneak
Peek
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USE RAPPORTIVE
● Shows you the senders job, company and LinkedIn profile
● Shows you the senders social media activity
● Expand your network: Follow the sender on LinkedIn, Twitter, Facebook etc.
● Add personal notes to on each contact for heads up
● http://rapportive.com/install
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USE BOOMERANG
● Send an email later
● Follow up emails later
● Remind you if you don't hear back
● Schedule birthday/holiday notes when you have time to write them
● Clear out travel confirmation emails, returning them on the day of your trip
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BUILD SPEED, LEARN THE
POWER OF J, K AND OTHER
SHORTCUTS
The most important ones in main view
● k = move to newer conversation
● j = move to older conversation
● o = open a conversation
● x = mark a conversation
● s = star a conversation (tap several times for advanced stars)
● z = undo
● c = compose a new message
● / = search (shift + 7)
● esc = move focus from input field
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BUILD SPEED, LEARN THE
POWER OF V, L AND OTHER
SHORTCUTS
The most important ones in message view
● r = reply
● a = reply all
● f = forward
● v = move a conversation
● l = label a conversation
● e = archive a conversation
● # = delete a conversation (shift + 3)
● z = undo
● Ctrl + enter = send
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BUILD SPEED, LEARN THE
POWER OF JUMPING
The most important ones in message view
● g + i = go to inbox
● g + l = go to label
● g + s = go to starred
● g + a = go to “all mail”
● g + t = go to sent mails
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THERE ARE A LOT MORE
SHORTCUTS OUT THERE,
LEARN AS MANY AS POSSIBLE
● When you don’t know the shortcut try SHIFT + ? anywhere in Gmail. It will take
you to Gmail's shortcut library
● For full reference: http://goo.gl/OkM1i
● If you are having trouble getting started with shortcuts install a chrome extension
like Key Rocket for Gmail
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STAY TUNED