How to Use Dropbox

HOW TO USE DROPBOX

By: Nina Lauren Mendoza

A Basic Tutorial

beagreatvirtualassistant.wordpress.com Copyright 2014 1

What is Dropbox?


Wonder where to put your files?


Where you can easily access


Anytime


Anywhere


Where you can also easily share them


Where you can store it safely, too?


Wonder no more


Because DROPBOX

is here


It is a file-sharing and synchronising

service


Where files are secure,

easy to access and share


Cool?


ABSOLUTELY!


Now, lets learn some basic stuff


Open any browser in your computer


In the web address, type dropbox.com



Click Enter on your keyboard

Click on Download


Wait for .exe file download to finish


Once done, click on the

DropboxInstaller.exe


Click Run on this pop-up


Now, its downloading...


After installation, this screen will pop-up


Click on Sign Up to register


As a new user, enter your details here


Click on Terms


Read the Dropbox Terms of Service


Then, click on I agree to the Terms


And click on Sign Up


After signing up, you can click here


To open your Dropbox folder


Where you can drag into or save your files


You can also click

on Advance Settings


On Advance Settings, you can select where to save files


Click on the dropdown menu and choose Other


Select the folder/location where you want to save files


And click Ok


You will go back to the Advance Settings window


If you click on Change Settings under Selective Sync


Choose what folders you want to sync to the computer


Once done,

click on Update


You will see the Dropbox icon on your taskbar


If you click on the Dropbox icon


This window will pop-up


This shows sync status


Up to date means your files are synchronized


Another example of sync status


To open your dropbox folder, click here


To go to Dropbox website, click here


For more options, click the gear icon


You will see this


This shows how much space used out of 2GB free


If you would like to get more space, click here


This page will open in your browser


Choose amount of space and type of billing


Lets say youre getting 100GB of space


And like to pay yearly


Scroll down and enter your payment details


Once done,

click on Upgrade to Pro


Review details and continue with the payment


Going back to the gear icon


If you would like to pause syncing, click here


To customize your dropbox more, click on Preferences


Here are your options under General tab


You can check/uncheck these options


Under the Account tab


You can assign/move the location of your Dropbox folder


You can also select what files/folder to sync here


And you can unlink an account here


Under Imports tab


You can change Auto Play Settings


Or enable your camera to automatically upload photos/videos


Or share screenshots using Dropbox


To view your screenshots,

Click on Dropbox Folder


Click on Screenshots


Voila! There are your screenshots ;)


Under Bandwidth tab


You can set limits to your download and upload rate


Or enable/disable LAN sync


And on Proxies tab


Here, you can customize your proxy settings


REMEMBER: Always click on Apply every time you make changes


And click on Ok


As the need may arise,

click on Help


You can also click

on Help Center here


If you click on Exit Dropbox,


Dropbox icon will be removed from the taskbar


To add it back to taskbar, go to Start


Click on All Programs > Dropbox


And the Dropbox icon will be on your taskbar again


SYNCED


If this appears on system tray/menu bar,


Dropbox is fully synced


When this appears on a file or folder,


Dropbox has finished syncing the latest

changes made


SYNC IN PROGRESS


When this appears on system tray/menu bar,


Dropbox is syncing with files

downloading/uploading


When this appears on the Dropbox icon,


It will show an estimate how long syncing will take


A FOLDER ISNT

SYNCING


May appear when using the Selective Sync option


Indicating that a folder is not being synced


SYNC NOT HAPPENING


Dropbox is unable to sync


When Dropbox Storage is full (e.g. 2GB)


If your hard drive is full, cant download


No internet connection


Other internet connection problems


To sync files between all your computers and other devices,


Install Dropbox application to all your devices


Sign in using the same login on all devices


Adding files to your Dropbox folder

automatically sync files


No buttons to click


No further settings required


Dropbox folder make sure files are the same


No matter where you access them


Open any browser in your computer


In the web address, type dropbox.com


Sign in using your login details


This is your Home page


Lets look at these icons


To upload a new file, click here


Click on Choose Files


Locate the file you want to upload


Click Open


Status of your upload will be shown


If you want to add more files, click here


Once youre finished,

click on Done


To create a new folder, click here


Type the folder name and

hit Enter from your keyboard


Lets name it New folder


You can drag a file

to any folder you want


How? Select the file

and drag it the chosen folder


See?

Theres Moved 1 item to New Folder


To Undo, click here


Or simply, press Ctrl + Z on your keyboard


Undo complete!


You can also share a folder by clicking here


To verify your email address,

click on Send email


Click on Done


Login to your email account


Click on this message


Click on account page


Choose any (based on your need)

and click Next


Type the name of the folder

and click Next


Here, you can allow members to invite others


Uncheck if you do not allow others to invite


Click on Import Contacts from your email account


Select your email provider


Then, click on Accept


Or you can simply put an email address


Type in your message


Click on Share Folder


In Dropbox, you can also see files you deleted


Click here


And will show you the list of files you deleted


You have an option to restore or permanently delete


You can choose more than 1 file/folder


Hold Ctrl from your keyboard and select the files/folders


Click on either restore or permanently delete


Search


Type in the keyword you want to look for here


Dropbox will search for it and will give results


Now, lets look at these icons


FILES


This will show you the files/folders in your

Dropbox


Which you can share, download, delete, rename


You can also move files and create album


Photos


Photos/videos uploaded to Dropbox appears here


Click here to see the Sharing page


This page is where you can manage files youre sharing


If you click on Options


You will see this and can make necessary changes


Click here for Links Page


Here, you can create a link to a file/folder


Which you can also send/share to anyone


Lastly, we have Events


Here, you will see the logs/activities in your Dropbox


You can choose to see

All or by folder


Or choose a specific date to show activities made


To manage your account and settings, click here


HERE,

YOU CAN


Upload an account photo


Change your email address


Update your language

preference


Manage your Dropbox Settings


Know how much space

you still have


Option to upgrade your

account


Know more about earning

more space


Connecting other accounts (like Facebook)

to Dropbox beagreatvirtualassistant.wordpress.com Copyright 2014 202

Manage devices and

Apps linked to your Dropbox


And delete your dropbox


But why would you want to do

that?


Dropbox is an amazing tool you can use


To back up your files,


Access them anywhere,


Share them with your

loved ones & friends


And do it all for free!


So, what are you

waiting for?


Download and install

DROPBOX


NOW! ;)


Experience a life-changing

moment


And enjoy life!


For more tutorials


And tips on how to become a

Virtual Assistant


You may visit my blog at


beagreatvirtualassistant.wordpress.com


And let me know what you

think


Photo Credits http://www.techradar.com/news/internet/essential-tips-for-every-dropbox-user-679020

https://www.dropbox.com/login?cont=https%3A%2F%2Fwww.dropbox.com%2Fhome%23!%2Fhome%2FPoppydreamzFreebies

http://goideaz.com/make-dropbox-useful/

https://www.dropbox.com/about

http://ebalaskas.gr/blog/2010/07/09/the-return-of-enter-key/

http://www.brownandoliver.co.uk/dropbox

http://www.toptrix.net/2012/08/two-step-verification-dropbox.html

http://www.toptrix.net/2012/08/two-step-verification-dropbox.html

http://www.lucianobello.com.ar/

http://meetingproblog.blogspot.com/2012/07/wonder-wednesdays.html

https://www.iconfinder.com/icons/67536/256_cool_dropbox_icon

http://blog.hostbaby.com/wp-content/uploads/2010/01/browsers.jpg

http://www.smoothprinterservice.com/dropbox-and-icloud-vs-usb/

http://techlozenge.com/articles/052010/Dropbox.php

http://mentalfloss.com/article/54382/american-dialect-societys-word-year-because

http://pureinfotech.com/2010/06/24/common-control-ctrl-key-windows-shortcuts/

http://www.search-best-cartoon.com/cartoon-turtle-page-2.html

http://conversation.which.co.uk/money/the-convo-top-ten-%E2%80%93-the-end-of-an-era/


How to Use Dropbox

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