How to order Copy paper by the box for a copy machine or an individual department

Go in and do a requisition like you would normally. Choose Handling type for In-house transfer. There will be a requisition type of 5 = Paper Requisition that you will choose.

Note the new requisition type.

Choose the in house transfer

Under Vendor choose ASUN Copy Paper

575- ASUN Copy Paper Copier Only – This vendor will be used when they need paper for a copier. They will need to use the mail and duplication acct number (10-242-5-300) and in the description put as an example “Copy Paper for Copier in Fiscal Affairs Office”. Description will be for whichever copier the copy paper is needed for and for the Maintenance Department to know where to deliver it. 593- ASUN Printer Paper Only – This vendor will be used when they need paper for a printer. They will need to use the general ledger acct it should be charged to and in the description put as an example “Printer Paper for Printers in Fiscal Affairs Office”. Description will help the Maintenance Department to know where to deliver it.

Put in that you request copy paper and the quantity. This is for ordering a full box of copy paper not a ream. Put in the cost of $25.65 unless you receive more up to date information from Lee. Remember to add in the description box where to deliver the paper to as in the example on the previous slide.

Insert the appropriate account number to charge the paper to

The choices for Unit are as follows:

BOX BoxDOZEN Dozen

EA EachEACH Each

GROSS Gross

Submit your requisition like normal and you will receive a number to help track.

Brenda will be able to go in and approve the requisition in order to know where to deliver the paper to