How to implement The 10 Steps Approach In Port Facility Ship in Service Training Material A-M...

How to implement

The 10 Steps Approach

In Port Facility

Ship in Service Training Material A-M CHAUVEL

2009

1- Port Facility Security Assessment1- Port Facility Security Assessment

2- Strategic Planning2- Strategic Planning

3- Port Authority Security Policy3- Port Authority Security Policy

4- Security Responsibilities & Authority4- Security Responsibilities & Authority

6- Port Facility Security Program6- Port Facility Security Program

7- Port Facility Security Plans7- Port Facility Security Plans

8- Port Facility Security Plans Review8- Port Facility Security Plans Review

9- Training, Drills & Exercises9- Training, Drills & Exercises

10- Final Assessment10- Final Assessment

The vehicle forSecurity in Port The vehicle for

Security in Port

5- Security Project Team5- Security Project Team

ISPS Code for Port Facility


1- Identify and evaluateimportant assets and

infrastructures to protect.

2- Identify potential threatsto the assets and infrastructures.

3- Identification weaknessin order to

establish & prioritise security measures.

1- P.F. Security Assessment


Objective

Each Port Facility has to be assessed taking into account the type of activity and trading pattern.

It is essentially a risk analysis of all aspects of a Port Facility operation to determine which parts are susceptible to a malevolence.

Port Facility Security Assessment will help determine which Port Facilities are required to :

- Appoint Port Facility Security Officer. - Prepare the Port Facility Security Plans.



1.1 - Identify the key assets and infrastructures to be protected inside the Port area.

1.2 - Identify the possible threats to the Port Facility and their probability of occurrence against the requirements of the ISPS Code requirements. 1.3 - Verify & document the Port Facility Security Assessment in order to prepare the Port Facility Security Plan ready for approval by the Contracting Government.



Identification and evaluation of important assets and infrastructure.

Identification of possible threats and the likelihood of their occurrence.

Identification of weaknesses, including human factors, in the infrastructure, policies and procedures.

Identification, selection and prioritisation of countermeasures and procedural changes.


The assessment shall include at least,the following elements :


• Physical security.

• Structural integrity.

• Personnel protection systems.

• Procedural policies.

• Radio and telecommunication systems.

• Transport infrastructure.

• Utilities.

• Other areas that may pose a risk.


1- P.F. Security AssessmentThe assessment shall include at least,the following elements :

- Accesses, entrances, approaches, anchorages, manoeuvring and berthing areas.

- Cargo facilities, terminals, storage areas and cargo handling equipment.

- Radio and telecommunications systems.

- Vessel Traffic Systems.

- Power plants, cargo transfer piping and water supplies.


Identification & Evaluation of Assets and Infrastructure that should be considered important to protect :


- Bridges, railways and roads.

- Pilot launches, tugs etc,..

- Security and surveillance equipment.

- The waters adjacent to a Port Facility.




Day &Night




- Any particular aspects of the Port Facility including vessel traffic which may be likely to attack.

- The likely consequences in terms of loss of life, damage to property and the economy.

- The capability and intent of those likely to mount such an attack.

- The possible types of attack.


The assessment should identify possible threats :1- P.F. Security Assessment

Fatah Movement Suicide Brigade Bomber



- Damage / destruction of the Port Facility or Ship.

- Hijacking of the Ship.

- Tampering with cargo or Ships stores.

- Unauthorised access to Ship.

- Smuggling weapons.

- Use of the Ship as a weapon in a security incident.

- Blockage of Port entrance or locks and approaches.

- Nuclear, biological and chemical attack.


The assessment should identify possible threats to determine risk concerning :


- Security surveys and audits.

- Consultation with other Port Facility operators.

- Historical information on security incidents and operations within the Port Facility.


The assessment should identify and evaluate possible countermeasures



The assessment should identify and evaluate possible countermeasures


- Water-side and shore-side access.- Structural integrity of the piers & facilities.- Existing security measures including identification systems.- Measures to protect communication systems.- Adjacent areas.- Conflicting policies between safety and security.- Conflicting Port Facility and security duty assignments.- Any enforcement and personnel constraints.- Identified deficiencies / training / drills.


The assessment should identify and evaluate eventual vulnerabilities :


Plan the development to

achieve the implementation

of the Port Facility

Security Plans in due time

according to the findings

and recommendations

notify in the

Port Facility Assessment

report.

2- Strategic Planning


Objective

2.1 - Create an action plan, sequence by sequence, for each Port Facility location.

2.2 - Define objectives for each action required to comply with the requirements of the ISPS Code.

2.3 - Allocate adequate resources for implementing the recommendations according to the results of the Port Facility Assessment.

2- Strategic Planning


Aware Port Facilitiesof the Port Authority’s

commitment toISPS Code,

and that adequate and proportionate security

measures must be takenat each Port Facilityin conjunction with

guidance issued by theContracting Governments.

3- Port Authority Security Policy


Objective

3.1 - Draft the Port Authority Security Policy applicable to each Port Facility located inside the Port area. 3.2 - Inform all employees of the importance of the policy, its content, and the planned process for implementing the requirements of the ISPS Code.

3.3 - Communicate the Port Facility security policy and explain it point by point, so that everyone can understand how he is directly concerned by its implementation.

3- Port Authority Security Policy


Ensure that those involved

in the management of the

security plans are aware

of there responsibilitiesin relation with the :

- Port Facility Security

Officer

- Ship Security Officer

- Company Security Officer

and Master.

4- Responsibilities & Authority


Objective

4.1 - Define security responsibilities and authority at each Port Facility.

4.2 - Establish operational links, as clearly and as simply as possible, among the Port Facility Security Officer, Ship Security Officer, Company Security Officer in relation with the Port Authority commitment to ISPS Code.

4.3 - Document the responsibilities and authority of those involved in Port Facility security matter.



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Clarification at each Port Facility



Develop security plansfor each Port Facility.

Guide actions to be taken under the project

and overcome any difficulties that could adversely affect the

success of the project.

5- Security Project Team


Objective

5.1 - Appoint members of the team responsible for concluding the project.

5.2 - Designate the team leader who co-ordinates all activities necessary to achieve the goal.

5.3 - Define the responsibilities of each member of the project team.

5.4 - Carry out actions according to the plan and the responsibilities allocated to each member of the team.

5- Security Project Team


Describe in a clear and

concise form how

the security measures,

taken by the company

at Port Facility,

will be carried out to

protect the personnel

and the company assets

at each Port Facility.

6- Port Facility Security Program


Objective

A Port Facility is required to actupon the security levels set bythe Contracting Government

within whose territory it is located.

A Port Facility is required to actupon the security levels set bythe Contracting Government

within whose territory it is located.

Security measures and procedures shall be applied at the Port Facility

in such manner as to cause a minimum of interference with,or delay to, passengers, Ship, Ship’s personnel and visitors,

goods and services.

Security measures and procedures shall be applied at the Port Facility

in such manner as to cause a minimum of interference with,or delay to, passengers, Ship, Ship’s personnel and visitors,

goods and services.



6.1 - Ensure that Port Facility Security Plans will make provisions for the three security levels.

6.2 - Emphasise the Port Facility Security officer authority to make decisions with respect to security.

6.3 - Make clear the Port Facility Security Officer access to the highest level of the company management.

6.4 - Ensure that the Port Facility Security Officer will have at all time the proper information regarding changes in security levels.



In order to communicate the threat at Port Facility or

for the Ship,the Contracting Government

should setsthe appropriate security level :

Level 1 :

Low threat situation

Level 2 :

Medium threat situation

Level 3 :

High threat situation

ISPS Code Security Levels


Describe in a clear and

concise form the

specific security measures

to be taken for the

three security levels,

based on the

recommendations of the

Port Facility Security

Assessment.

7- Port Facility Security Plans


Objective

7.1 - Ensure that plans are protected against unauthorised access or disclosure.

7.2 - Identify restricted areas and means to control their accesses.

7.3 - Write the Port Facility Security Plans in a language understood by all personnel.

7.4 - Plan internal audits on all security activities.

7.5 - Specify maintenance of records needed for surveys and review of the Port Facility Security Plans.



Areas where security measures could be taken : Access to the Port Facility

Delivery of Ship’s stores

Monitoring the security of the

Port Facility

Handlingunaccompanied

baggage

Handlingof cargo

Restrictedareas



The level for which

minimum

appropriate

protective security

measures

shall be maintained

at all times.

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7- Security Plan Level 1


1- Ensuring the performance of all Port security duties.

4- Monitoring restricted areas (authorised persons only).

2- Controlling access to the Port Facility.

3- Monitoring of Port Facility including anchoring and berthing areas.

6- Supervising the handling of Ship’s stores.

7- Ensuring that security communication is readily available.

5- Supervising the handling of cargo.


7- Security Plan at Level 1

The level for which

appropriate

additionalprotective security

measures

shall be maintained

as a result of

heightened risk of

a security incident.Hei

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The level for which

specificprotective security

measures

shall be maintained

when a

security incident

is probable or

imminent.

Imm

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Imm

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LEVEL 3 LEVEL 1

Security in Port


LEVEL 2

Ensure that

Port Facility Security Plans

are in conformity with

all

ISPS Code requirements

and the regulations of the

Contracting Government.

8- P.F. Security Plans Review


Objective

8.1 - Make obvious the 3 levels of the Port Facility Security Plans.

8.2 - Disclose the activation of the Port Facility Security Alarm System & Communication.

8.3 - Present the Port Facility Security Pans for training, drills and exercises.

8.4 - Obtain, when necessary, support of the top management to fulfil the requirements of the project.



- The role and structure of the Port Facility

security organisation.

- Duties and responsibilities of Facility

Security Personnel.

- Links with national organisation.

- Communication systems.

- Safeguards for continuous communications.

- Procedures to protect sensitive information.

- Procedures to assess the continuing

effectiveness of security measures.


This include :


- Procedures to allow submission of

reports of breaches.

- Procedures relating to cargo handling.

- Procedures relating to delivery if Ships’ stores.

- Procedures to maintain hazardous cargo

records.

- Means of alerting authorities.

- Procedure for assisting SSO in identifying

people requesting access to Ships.


This include :8- P.F. Security Plans Review

Develop preventive

skills and reactive

attitudes

of the personnel facing

potential threats

in regard to

security in Port.

9- Training, Drills & Exercises


Objective

9.1 - Prepare a cycle of training for all those involved in security at the Port Facility.

9.2 - Set up the mechanisms and means to multiply awareness of the Security Programme.

9.3 - Provide the training to employees in order to maintain the Port Facility Security Plans operational.

9.4 - Arrange the necessary training and assessment when changes are made to the Port Facility Security Plans.

9- Training, Drills & Exercises


Prove that the

Security Plans

implemented enable the

Port Facility

to meet

the requirements of the

International Ship & Port

Security Code and to

obtain an approval.

10- Final assessment


Objective

10.1 - Check the key points of the Port Facility Security Plans have been implemented and are operational.

10.2 - If necessary, adjust details which might delay the approval of the plans by the Contracting Government.

10.3 - Submit the Port Facility Security Plans for approval.

10- Final assessment


- Building a security culture

- Reduction of insurance’s premium

- Reduction of complains

- Motivation of the personnel

- Improving the company’s image

- Reduction of incidents

- Improvement of the security reflexes

Benefits of the ISPS Code


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