How to Implement Educational Technology

Presented by Lori Dyer

New technologies have change the way we teach and the way our students learn in numerous ways.

In this session we show how you can confidently implement technology in

your organisation and stay relevant in this digital age.

● Welcome And Introduction

● Where To Start

● Change Management

● Technology

● Processes

● Q&A

● Further Reading / Exploration

Today’s agenda

Welcome And Introduction● Lori Dyer, Head Programme Manager, Circulus

Education● 6+ years of experience in implementing digital

technology in vocational education & training (VET) and higher education throughout Australia and NZ.

● A digital learning activist who believes in reducing inefficiencies, duplication and paperwork within the educational sector.

Who This Webinar Is Ideal For

● Educators / teachers with little to some experience implementing educational technology and are interested in seeing the possibilities technology can bring to their classroom

● Those looking for clear guidance in the midst of a sea of conflicting ideas

Where Do We Start? How?● Start with baby steps (lower risk, get you comfortable)

● Do your research first – what’s being used, best practices, what’s

required,..

● Gap analysis & aligning IT strategy with business strategy

● Question: Where have you made your start?

Baby Steps

● Take things slowly, it’s alright.

● Don’t do the “Big Bang”

● Implement one thing at a time, in one area at a time

● Small, controlled pilots for release

● Push yourself just a little bit over the edge of your comfort zone,

each time.

Do Your Research● Take time out to read what is happening out there

in the field - Horizon Report, HBR, LinkedIn Groups

● Key 2015 trends: social media, hybrid & collaborative

learning and students as co-creators instead of passive

consumers

● Chat to colleagues / Get a mentor

● Hire a professional

Take A Gap Analysis● Take stock of where your organisation is at this moment. Be honest;

use company surveys, interviews, audits.

● Converse with senior management to decide what the desired state is

(not listing particular technologies or brands but business outcomes)

● Start making plans for how to get from current state to desired state

● Technology strategy MUST align directly with the business strategy.

● Get help if you need it!

Where have you made your start?

Question

A Bit About Change Management

● Notoriously high failure rate of projects

● Knowledge management is required

● What about sustainability

● Success and horror stories

● according to IBM, only 40% of projects succeed.

● success definition: on time, on budget, on scope

● biggest reasons for failure: fuzzy business objectives,

communication issues, unrealistic schedules

● small is beautiful!

High Failure Rate Of Projects

● It’s more about the people than the technology

● Knowledge Management definition: “A discipline that promotes an integrated approach to identifying, capturing, evaluating, retrieving, and sharing all of an enterprise's information assets. These assets may include databases, documents, policies, procedures, and previously un-captured expertise and experience in individual workers." - Duhon 1998 (Gartner)

● business culture is a huge indicator on success

Knowledge Management

● so, you’ve set it all up and then.. what?

● Knowledge management feeds into this (processes, people,

culture) to sustain the change in your company / school

● you need to plan for your sustainable future: ongoing webinars,

touch points, services, etc

What About Sustainability?

● horror story - when business processes and accountability not

sorted

● success story - flipped learning with Greg Green

http://www.youtube.com/watch?v=y2QgtPyk_Gk

● Your horror stories?

● Your success stories?

Success and Horror Stories

Resources for Technology● Platforms

● Videos

● Screen recording

● Animations: Video Scribe, PowToon

● Rapid Authoring Software

● Project Management

● Stuff happens

1. Learning Management Systems (LMS): EDUonGO, Moodle,

Blackboard, Desire2Learn, Schoology etc

2. Content Management Systems (CMS): Drupal, Joomla,

Wordpress

3. Student Management Systems (SMS): VETtrak, JobReady,

WiseNet, aXcelerate

Platforms for VET organisations

● YouTube www.youtube.com

● Vimeo https://vimeo.com/

● Daily Motion http://www.dailymotion.com/in

Videos

● Camtasia http://www.techsmith.com/camtasia.html

● SnagIt (still images only) http://www.techsmith.com/snagit.html

● CamStudio http://camstudio.org/

Screen Captures

● VideoScribe http://www.videoscribe.co/ demo

● PowToon http://www.powtoon.com/ demo

● Prezi http://prezi.com/

Animations

● Articulate Storyline https://www.articulate.com/

● Adobe Captivate http://www.adobe.com/au/products/captivate.html

● ZebraZapps https://zebrazapps.com/

Rapid Authoring Software

● Microsoft Project http://products.office.com/en-us/project/project-and-portfolio-management-software

● Zoho https://www.zoho.com/

● Basecamp https://basecamp.com/

● Wrike https://www.wrike.com/

Project Management Softwares

● Apple

● Microsoft

● Sony Playstation

● Even the giants fall

sometimes.

Stuff happens (and they will)

Processes

● Needs analysis

● Gap analysis

● Project Plan

1. What is the perceived problem?2. What are the aims and objectives?3. What is expected from the NA process?4. What performance is required from the target group/ individuals?5. Timescale?6. Budgets, should they be considered, who allocated what?7. What barriers might exist?8. How the information is to be presented/ collected9. Is anything out of bounds?10. Key issues/ areas of focus

Needs analysis

● spoke about this in detail earlier● search for many free templates out there:

Gap Analysis

● Scoping - initial discussions, needs analysis

● Initiating - project service agreements signed, kick-off meetings

● Planning - schedules, costings, team members on-board

● Executing - the doing!

● Monitoring and controlling - weekly progress meetings, dashboard

reports

● Closing - sign-off on project, lessons learned, etc

Project Plans

In summary● Where to start: baby steps, do your research

● Change management: projects fail, knowledge management, sustainability

● Technology: platforms, videos, screen captures, animations, RAS

● Processes: needs analysis, gap analysis, project plan

Open Questions

● Ask me or the group

● Don’t be afraid to reach out to peers in your network.

● lori@circulus.com.au

Further reading/exploration● The Horizon Report

http://www.nmc.org/publications/2014-horizon-report-higher-ed

● Harvard Business Review (HBR)

http://hbr.org/

● IBM Project failure study

https://www-03.ibm.com/press/us/en/pressrelease/25492.wss

● Gartner’s study on why projects fail

http://thisiswhatgoodlookslike.com/2012/06/10/gartner-survey-shows-why-projects-fail/

Further reading/exploration● Business culture and the effect on knowledge management. De Long, D. W. and Fahey,

L., (2000), Diagnosing cultural barriers to knowledge management, Academy of

Management Executive, 14, 4, 113 – 27.

● E-learning Guild

http://www.elearningguild.com/

● E-learning Articulate community

http://community.articulate.com/

● Greg Green: saved a school

http://www.flippedhighschool.com/