Registration Renewal

HOW TO GUIDE for 2017 Registration Renewal

OPENS: OCT 1, 2016

DEADLINE: DEC 1, 2016

CLOSES: DEC 31, 2016

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CONTENTS

2017 REGISTRATION RENEWAL GUIDE ............................................................................................... 3

myCLPNA Login ............................................................................................................................................ 6

Main Screen ................................................................................................................................................. 7

#1 WELCOME TAB .............................................................................................................................. 8

#2 PROFILE TAB ................................................................................................................................. 9

Personal Contact Info ....................................................................................................................... 9

Home Address ............................................................................................................................... 10

Language Fluencies ....................................................................................................................... 10

Professional Registration in Other Jurisdictions ........................................................................... 11

Education ...................................................................................................................................... 11

Specializations & Current Registration .......................................................................................... 11

Employment Information............................................................................................................... 12

#3 CONFIRMATION TAB ................................................................................................................... 17

Changing Your Registration Type .................................................................................................. 17

#4 LEARNING PLAN TAB ................................................................................................................... 18

2016 Continuing Competency Program Learning Plan .................................................................. 18

2017 Continuing Competency Program Learning Plan .................................................................. 19

#4 DECLARATIONS TAB .................................................................................................................... 20

Practice Hours ............................................................................................................................... 20

Other Jurisdiction Declaration ...................................................................................................... 20

Good Character and Reputation Declaration ................................................................................ 21

Fitness to Practice Declaration ..................................................................................................... 21

Final Declaration ............................................................................................................................ 22

#5 PAYMENT TAB ............................................................................................................................. 23

VISA/MasterCard ........................................................................................................................... 23

Pre-Authorized Payment Plan (PAP) .............................................................................................. 24

SATISFACTION SURVEY ..................................................................................................................... 25

PERMITS & RECEIPTS TAB ................................................................................................................. 26

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2017 REGISTRATION RENEWAL GUIDE

October 1 - December 31, 2016 Starting October 1, 2016, Licensed Practical Nurses in Alberta go online to renew their registration for 2017. Deadline for Registration Renewal completion is December 1, 2016. After December 31, 2016, online Registration Renewal will no longer be available. CLPNA members must complete the annual Registration Renewal Application in order to:

work in Alberta as a Licensed Practical Nurse in 2017 (registration types Active & Limited)

or change registration type (Active to Associate; or Active to Inactive; or Associate to Inactive)

or renew Associate registration

receive regulatory and practice information

keep registration in good standing CLPNA sends all member notices by email only. Registration Renewal notice emails will be sent starting in late September. The CLPNA strongly recommends all members renew as early as possible. Members NOT currently receiving emails are asked to complete BOTH of these steps:

1. Sign up for “LPN Regulatory Emails”, and, 2. Make sure your CLPNA Profile at

https://www.myclpna.com has the same email address on file.

If you’ve completed these steps, and you are still not receiving CLPNA emails, check your Spam or Junk folders. If the problem persists, contact CLPNA at info@clpna.com, 780-484-8886 or 1-800-661-5877 (toll free in Alberta). PREPARATION CHECKLIST

Before going online, please have the following items ready:

UserID (CLPNA Registration Number) and password to login to https://www.myCLPNA.com.

Practice Hours for 2016 – Locate your most recent 2016 paystub(s) from all employers

and determine the number of practice hours you have worked so far in 2016. Add the number of hours you expect to work until December 31, 2016. Exclude vacation and sick-time hours.

Current employer information. Continuing Competency Program (CCP)

Learning Plan Payment Information – Have your

credit/debit card number ready. LOGIN INSTRUCTIONS:

1. GO TO “myCLPNA Login” (https://www.myclpna.com) (also on the top right corner of www.clpna.com).

2. TYPE in your User ID (CLPNA Registration Number) and Password.

3. CHANGE your Password (if applicable). 4. MAKE SURE your email address is correct

(very important) to receive your receipt. 5. CLICK on “Renewal” to begin the

Registration Renewal Application. myCLPNA Security:

Incorrect Logins: Users who login incorrectly three (3) times in a row (ex. using incorrect username/password combination) will be temporarily blocked from entering the system and must wait 20 minutes before attempting to login again.

Security Time Out: After logging in, users have approximately 60 minutes to complete the online Registration Renewal Application before system security will time out and request you login again. You will receive a warning prior to being logged out.

Computer System Compatibility: CLPNA recommends using a desktop computer to complete the Registration Renewal Application. The myCLPNA.com website is compatible with current versions of the following browsers:

Microsoft Internet Explorer, Chrome, and Firefox on the Windows PC platform

Safari, Chrome, and Firefox on the Macintosh platform.

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REGISTRATION FEES

Payment Types:

VISA

MasterCard

Pre-Authorized Payment Plan (PAP) ONLY. NOT able to pay by the above payment types? Contact CLPNA during business hours to make alternate arrangements before starting the online Registration Renewal Application. All fees will change at 12:00am (midnight) on the dates listed. CLPNA Payment Policy: Registration Fees are not pro-rated and are non-refundable.

Other Registration Fees:

2017 Associate Member* (non-practicing) (includes subscription to CARE magazine)

$ 50

Renewing Registration (December 2-31, 2016) Members renewing from December 2-31 are reminded that the CLPNA office will be closed December 26 and 27 and January 2, which will affect the availability of staff for registration help. Reinstating Registration (After Dec 31, 2016) After December 31, 2016, applicants seeking an Active Practice Permit for 2017 must contact CLPNA for a "Reinstatement Application Form" and submit it with payment. Allow 5 business days for processing. Incomplete applications will lead to longer processing times. Paying 2018 Registration Fees in Advance To pay for 2018 in advance, see our Pre-Authorized Payment Plan (PAP).

Associate Membership

Members who, for any reason:

do not plan to practice as an LPN in Alberta in 2017,

but may return to practice in the future, are encouraged to renew as an Associate for $50. Associate status is a non-practicing registration type; therefore, it does not allow you to practice as an LPN. Associate members continue to receive CARE magazine, e-newsletters, and annual notices regarding registration renewal. If an Associate member decides to return to practice before the next Registration Renewal period, the Reinstatement Fee ($50) is covered by the Associate Fee and only the Active Registration Fee of $350 is required. Members Not Renewing Members who, for any reason:

do not plan to practice as an LPN in Alberta in 2017,

and do not plan to return to practice in the future,

should notify CLPNA of their change in status by completing the 2017 Registration Renewal Application. This serves as:

formal notification to CLPNA of non-renewal,

ensures the member's practice hours for 2016 are recorded,

and completion of Continuing Competency Learning Plan are on file.

If a Registration Renewal Application is not completed, further reminders and suspension/ cancellation notifications will be sent to the member as required by the Health Professions Act. Practicing Without a Valid Practice Permit Individuals without a valid (registration type Active/Limited/Temporary) Practice Permit are not authorized to use the title "LPN" or work as a Licensed Practical Nurse in Alberta, as per Section 43 of the Health Professions Act. Working as a LPN without a valid Practice Permit constitutes unprofessional conduct and violation will subject the individual to disciplinary action. Members holding an Associate Permit are not permitted to practice nursing as a LPN.

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Practice Permits Instantly Available Online Most members can expect to receive access to their Practice Permit online after completing the Registration Renewal Application except for the below. Exceptions:

Members subscribed to the Pre-Authorized Payment Plan (PAP) for 2017 and complete the online Registration Renewal Application in October will receive access to their online Practice Permit after their final payment is processed after mid-November 2016.

Members with incomplete Continuing Competency Program Validation (CCPV) will

not receive access to their online Practice Permit until their CCPV is complete.

Members will not receive a Practice Permit in the mail from CLPNA. Proof of Registration - Public Registry Members and employers requiring proof of LPN registration status should access the CLPNA's Public Registry. The Public Registry shows a member's current and future registration status, specialties and restrictions. Questions Contact CLPNA at info@clpna.com, 780-484-8886, or toll-free at 1-800-661-5866 (toll free in Alberta only).

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myCLPNA LOGIN

Use “Click here if you forgot your password” to receive your Password by email.

Click here if you forgot your Password

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MAIN SCREEN

• From this Main Screen, you may choose one of the four options:

o Home

Links back to this screen.

o Profile

Links to your personal Profile. Always available.

Use this to update your contact information throughout the year:

Email

Mailing Address

Employers

Specializations

Learning Objectives

o Renewal

Links to your Registration Renewal Application. Available October 1 to

December 31, or until you’ve completed the Application process.

o Permits & Receipts

Access to current Practice Permit

Access to current and previous Official Tax Receipts

o Jurisprudence

Access to the Jurisprudence Exam

o CLPNA.com

Links to www.clpna.com.

• CLICK “RENEWAL” TO BEGIN the Registration Renewal Application.

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#1 WELCOME TAB

• PAYMENT: VISA credit and MasterCard, or previous subscription to Pre-Authorized Payment

Plan (PAP) ONLY.

• Not able to pay by these payment types? Contact CLPNA during business hours to make

alternate arrangements before starting the online Registration Renewal Application.

• All fees will change at 12:00am (midnight) on the dates listed above.

• CLPNA Payment Policy: Registration Fees are not pro-rated and are non-refundable.

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#2 PROFILE TAB

For complete instructions, CLICK on “Help” (circled) on the top right corner of each section.

Update all information using the “Edit”, “Add” buttons (circled) on the top right corner of each section.

Personal Contact Info

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Home Address

• Click “Edit” to update your Home Address.

• To search for your City, click on the “magnifying glass” (circled) to the far right and enter a

simple ONE-WORD search. If you cannot locate your City, contact CLPNA to have it entered into

our system.

Language Fluencies

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Professional Registration in Other Jurisdictions

Education

• All members’ basic practical nurse education is indicated by “Entry – Diploma/Certificate”. This

cannot be edited by members. Contact CLPNA if changes are required.

• Click “Add” or “Edit” to add new or edit post-basic education:

o Diploma or Degree in Nursing (Non-LPN) or a field other than Nursing (Non-Nursing).

o Diploma, Bachelor’s Degree, Master’s Degree, or Doctorate.

Specializations

• To add a Specialization, submit proof of educational completion to CLPNA.

Current Registration

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Employment Information

Employment Status

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ADD or EDIT Employment Information

• You are ONLY able to enter CURRENT ALBERTA EMPLOYERS.

• CLICK on the “magnifying glass” (circled) to search for your employer. Use a ONE-WORD search

such as “Peter” or “Lougheed”, and ensure you pick the correct employer location.

• “Rank” (circled above) - For the employer you worked for the most LPN hours, “Rank” them as

“Primary”, second most = Secondary, etc

• Example above is a ONE-WORD search using the term “rose” and clicking on “Find”. Note that all

the Organizations have “rose” in their name.

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• The following list defines “Area of Responsibility” and “Position Title” for a member’s

Employment Information Classification: Definitions now appear in this help screen

AREA OF RESPONSIBILITY Definition

DIRECT PATIENT CARE

01 Addiction Services i.e. Addition services; physical rehabilitation; physiotherapy; toxicomany; convalescence.

02 Ambulatory Care

03 Community Health Provided in settings outside institutions and may include care in client's home, but tends to incorporate larger community care (for example, promote and preserve the health of populations). i.e. public health; dialysis care; primary care.

04 Critical / Intensive Care Intensive care is provided to (critically ill) clients, usually within an institution. i.e. intensive care.

07 Emergency Care

08 Geriatrics i.e. extended care; young adult long term; complex continuing care; continuing care.

09 Home Care Clinical services provided in the client's home. i.e. self-managed care; self-employed; visiting nursing.

10 Maternal / Newborn i.e. mother/child centre; nursery; obstetric care.

11 Medical Care is provided to clients with a variety of health problems that require diagnostic procedures, medical and nursing treatments and/or surgical intervention. i.e., nephrology nursing; orthopedics; renal dialysis; respiratory; sub-acute; urology; day surgery.

12 Mental Health i.e., acute psychiatry; mental health/psychiatric/addition.

13 Nursing in Several Clinical Areas

i.e., float/float team; general practice.

14 Occupational Health Clinical services provided to employees in defined businesses or industry.

15 Operating Room i.e. peri-operative care.

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AREA OF RESPONSIBILITY Definition

16 Orthopedics Care is provided to clients with a variety of health problems that require diagnostic procedures, medical and nursing treatments and/or surgical intervention. i.e., nephrology nursing; orthopedics; renal dialysis; respiratory; sub-acute; urology; day surgery.

17 Palliative Care Palliative care provided to clients with a variety of health problems.

18 Pediatrics

19 Physicians / Clinic Office Nursing

20 Physiotherapy i.e. Addition services; physical rehabilitation; physiotherapy; toxicomany; convalescence.

21 Psychiatry Acute i.e., acute psychiatry; mental health/psychiatric/addition.

22 Rehabilitation i.e. Addition services; physical rehabilitation; physiotherapy; toxicomany; convalescence.

23 Renal Dialysis/Nephrology Provided in settings outside institutions and may include care in client's home, but tends to incorporate larger community care (for example, promote and preserve the health of populations). i.e. public health; dialysis care; primary care.

24 Respiratory Care is provided to clients with a variety of health problems that require diagnostic procedures, medical and nursing treatments and/or surgical intervention. i.e., nephrology nursing; orthopedics; renal dialysis; respiratory; sub-acute; urology; day surgery.

25 Self-Employed Clinical services provided in the client's home. i.e. self-managed care; self-employed; visiting nursing.

26 Self-Managed Care Clinical services provided in the client's home. i.e. self-managed care; self-employed; visiting nursing.

27 Surgical i.e. peri-operative care.

28 Other Direct Patient Care (Specify)

Direct care responsibilities not otherwise identified. i.e. foot care; histology; independent practice; occupational therapy; phlebotomy; reproductive care; mentally impaired persons; gynecology; outpatient care; Telehealth.

29 Young Adult Long-Term i.e. extended care; young adult long term; complex continuing care; continuing care.

30 Sub-Acute Care is provided to clients with a variety of health problems that require diagnostic procedures, medical and nursing treatments and/or surgical intervention. i.e., nephrology nursing; orthopedics; renal dialysis; respiratory; sub-acute; urology; day surgery.

31 Oncology Clinical services provided to clients with cancer-related health problems.

32 Public Health Main focus is providing health services to clients within the five primary functions of public health: •Population health assessment •Health surveillance •Health promotion •Disease and injury prevention •Health protection

33 Primary Care Network/Clinic

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AREA OF RESPONSIBILITY Definition

ADMINISTRATION

41 Nursing Service Involved with direct care services delivery. i.e. case management.

42 Nursing Education Involved with the delivery of educational programs.

49 Other (Specify) Involved in administrative duties not otherwise identified. i.e. infection control; policy; registrar.

EDUCATION

51 Teaching - Students Teaching individuals registered in formal nursing education programs and others related to practical nursing.

52 Teaching - Employees

53 Teaching - Patients / Clients

59 Other (Specify) Involved in education duties not otherwise identified.

RESEARCH

61 Research Only

69 Other (Specify) Participation of LPNs in research studies of/with other disciplines.

POSITION TITLE Definition

06 LPN / Staff Nurse / Community Health Nurse

Major role is the direct delivery of clinical nursing services.

08 Instructor / Educator Role of educator for a particular target group.

11 Other Position not otherwise identified, i.e. consultant; human service counselor; phlebotomist; researcher; volunteer (as LPN): ECG technician, etc.

12 Coordinator Care Manager Responsible for coordinating a particular team/group that delivers nursing services.

13 LPN Specialty LPN with appropriate certification who provides services at an advanced level, i.e. dialysis, advanced foot care, operating room LPN/technician; orthopedic technician; immunization.

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#3 CONFIRMATION TAB

If the Pending Renewal Registration type (circled) is what you want for next year, click “NEXT”.

To change your Registration Type to Associate or Inactive, choose “Click here to change your

registration,” and see below.

Changing Your Registration Type

• Members who are Active can change Registration Type to “Associate” (non-practicing) or

“Inactive”.

• Members who are Associate can change Registration Type to “Inactive”.

• Associate members who want to become Active must contact CLPNA.

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#4 LEARNING PLAN TAB

Did you complete your 2016 Continuing Competency Program Learning Plan?

• If you didn’t complete the Learning Objectives you selected last year, change your selections to the

learning you did complete.

• Plan Implemented: Select “Yes” or “Partial” to at least TWO of the three Learning Objectives.

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2017 Continuing Competency Program Learning Plan

• A minimum of TWO Learning Objectives for 2017 must be entered and all questions must be answered.

• A third Learning Objective is optional.

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#5 DECLARATIONS TAB • You may be asked some or all of the following questions in Section #5 – Declarations depending

on the Registration Type selected in Section #3 – Confirmation.

Practice Hours

Other Jurisdiction Declaration • There are TWO POSSIBLE SCREENS for this section depending on what you entered in Section #2-Profile

under whether you hold professional registration in another jurisdiction other than with CLPNA.

• The FIRST SCREEN below appears if you did NOT indicate you are registered with another jurisdiction:

• The SECOND SCREEN below appears if you entered information about another professional registration in

Section #2-Profile:

• Info can be changed in Section #2 –Profile under “Professional Registration in Other Jurisdictions”.

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Good Character and Reputation Declaration

Fitness to Practice

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FINAL DECLARATION

• Read the Renewal Declaration and checkmark to declare (circled)

• Click “Submit” to complete the Registration Renewal Application and proceed to Payment.

• YOU WILL NOT BE ABLE TO GO BACK to previous Sections after you click “Submit”.

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#6 PAYMENT TAB

VISA/MASTERCARD/INTERAC ONLINE PAYMENT SCREEN • Members paying by credit card will be emailed a payment confirmation.

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PRE-AUTHORIZED PAYMENT PLAN (PAP) PAYMENT SCREEN

• If subscribed to PAP for 2017, the PAP Payment Screen (above) will automatically come up.

• Click on “Print Confirmation” to print proof of completion of your Registration Renewal

Application for your records. Confirmation of Registration will NOT be sent by email however

you will have received a confirmation of payment if you paid by credit card.

• Members paying by Pre-Authorized Payment Plan (PAP) will not be processed until mid-

November 2016.

• Due to final PAP payment processing in mid-November, Practice Permits & Official Tax Receipts

will become available in mid-November under the “Permits & Receipts” tab. Permits & Receipts

will NOT be mailed.

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SATISFACTION SURVEY

• After completing the Registration Renew Application, you will be asked to complete a

Registration Renewal Satisfaction Survey.

• Your answers will help the CLPNA improve and maintain the annual Registration Renewal

process.

• This survey is anonymous and confidential. It is not connected to your Registration Renewal

Application in any way. • AND YOU MAY WIN 1 of 5 $50 Gift Cards* to Chapters/Indigo/Coles for giving us a hand!

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PERMITS AND RECEIPTS

• Use the “Permits & Receipts” Tab to find and print your “Registration Receipt” which is both

your Practice Permit and Official Tax Receipt.

• NOTE: Due to a database change, Official Tax Receipts from 2010 may appear to have $0 (zero)

dollars paid. If this is the case and you require an Official Tax Receipt from 2010, please contact

the CLPNA.