How to Give a Presentationmjm82/che391/LectureNotes/...How to Give a Presentation Author James...
Transcript of How to Give a Presentationmjm82/che391/LectureNotes/...How to Give a Presentation Author James...
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HOW TO GIVE A PRESENTATIONChemical Engineering 391
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Organization
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OrganizationA. Introduction: Generate Interest
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’3. How does the problem relate to the audience?
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’3. How does the problem relate to the audience?
B. Flow of Thought
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’3. How does the problem relate to the audience?
B. Flow of Thought1. Necessary information given
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’3. How does the problem relate to the audience?
B. Flow of Thought1. Necessary information given2. Points are supported and logical
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’3. How does the problem relate to the audience?
B. Flow of Thought1. Necessary information given2. Points are supported and logical
C. Summary
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OrganizationA. Introduction: Generate Interest
1. Attention Getters: humor, controversy, visual2. Present the ‘Problem’3. How does the problem relate to the audience?
B. Flow of Thought1. Necessary information given2. Points are supported and logical
C. Summary
D. Timing: 15 minutes!!!
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Preparation• A. What is my objective?
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Preparation• A. What is my objective?
• B. Who is my audience?
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Preparation• A. What is my objective?
• B. Who is my audience?
• C. What is the best format in which to present this?
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Preparation• A. What is my objective?
• B. Who is my audience?
• C. What is the best format in which to present this?
• D. What organizational structure is best?
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Preparation (continued)• E. Visual Aids
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)2. Easy to grasp (color, arrangement, logic)
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)2. Easy to grasp (color, arrangement, logic)3. Large enough
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)2. Easy to grasp (color, arrangement, logic)3. Large enough4. Types: Power Point, Transparencies, Posters, etc.
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)2. Easy to grasp (color, arrangement, logic)3. Large enough4. Types: Power Point, Transparencies, Posters, etc.5. Quantity: Goldilocks Principle (about 2/3 slide per min)
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)2. Easy to grasp (color, arrangement, logic)3. Large enough4. Types: Power Point, Transparencies, Posters, etc.5. Quantity: Goldilocks Principle (about 2/3 slide per min)
F. Materials and aids organized and ready
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Preparation (continued)• E. Visual Aids
1. Simple (few ideas per slide)2. Easy to grasp (color, arrangement, logic)3. Large enough4. Types: Power Point, Transparencies, Posters, etc.5. Quantity: Goldilocks Principle (about 2/3 slide per min)
F. Materials and aids organized and readyG. Effective, non-distracting notes
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Objective1. Teach, don’t impress• Leave out details that won’t help• Focus on concepts you want them to understand• Keep content at a level with which they can identify
2. Less is often better• An audience will not remember large amounts of factual information• An audience will remember general principles and ideas that are
illustrated
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Objective (continued)
The most important thing is notthat you gave the talk, but that you communicated your point
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Who is My Audience?• A. Level
1. Dumb it down to the audience level2. Relate it to the audience background3. Remember- they don’t know what you know
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Who is My Audience?• A. Level
1. Dumb it down to the audience level2. Relate it to the audience background3. Remember- they don’t know what you know
• B. Technical Presentations1. Engineers, scientists, etc.2. Interested in technical details
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Who is My Audience?• A. Level
1. Dumb it down to the audience level2. Relate it to the audience background3. Remember- they don’t know what you know
• B. Technical Presentations1. Engineers, scientists, etc.2. Interested in technical details
• C. Business Meetings (later in semester)1. Corporate personnel2. Interested in strategy (improve products, decrease cost)
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Best FormatWhite Board/Easel Overhead Projector Computer PresentationLess Formal Moderately Formal Most FormalBrainstorming, audience involvement
Static, pre-developed ideas
Multi-media, animations,etc.
Easily modified Difficult to modify Easily modifiedVisually Stark Static but attractive Visually attractiveNo technical difficulties Few difficulties, easy
transportPossible technical difficulties
Lighter room Dim room Darker room
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Visuals• K.I.S.S. Method
• Limit Animation
• Font Size and style can be distractingHow about this font? Or this one? or this one?
• Use color for emphasis
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Delivery• A. Not Distracting
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Delivery• A. Not Distracting
1. Don’t play with the pointer
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
• B. Smooth, confident, and relaxed
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
• B. Smooth, confident, and relaxed• C. Eye Contact
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
• B. Smooth, confident, and relaxed• C. Eye Contact• D. Don’t block the visual aids
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
• B. Smooth, confident, and relaxed• C. Eye Contact• D. Don’t block the visual aids• E. Voice Inflection, volume, enunciation
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
• B. Smooth, confident, and relaxed• C. Eye Contact• D. Don’t block the visual aids• E. Voice Inflection, volume, enunciation• F. Enthusiasm
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Delivery• A. Not Distracting
1. Don’t play with the pointer2. Don’t put your hand in your pocket3. Don’t sway back and forth
• B. Smooth, confident, and relaxed• C. Eye Contact• D. Don’t block the visual aids• E. Voice Inflection, volume, enunciation• F. Enthusiasm• G. Effective language for the audience
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Other Guidelines• Know your audience• Put it on paper• Draw a picture• Show and tell• Don’t be afraid to repeat yourself• Practice, practice, practice• Be ready to answer questions• Let your body do the talking• Don’t forget the details• Listen
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Common Problems• Nervous weaving• Playing with laser pointer• Speed demons• Too soft or too loud• Lukewarm• Written notes• Staring at the screen• Too much animation
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Ideas for Presentations• Research Group• Internship/Co-Op• Energy (wind, biomass, solar, coal, oil, drilling)• Chemical analysis (bomb sniffers, UAVs)• Transportation (electric or hybrid cars, smart cars etc)• Biomedical (artificial organs, blood, vaccines,
pharmaceuticals)• Materials• Environmental (BP oil clean up, new diesel regulations,
measurement techniques)