How to get things done & take control of time, tasks, & priorities
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Transcript of How to get things done & take control of time, tasks, & priorities
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How to Get Your Work Done and Still Have the
Time of Your Life!
Joanna R. Branham, Facilitator
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How Do You KNOW When You Are Being Productive?
• Three very important questions to ask ourselves:
• Are you productive—or just busy?• Do you plan your day?• Do you have goals?
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Are you productive—or just busy?
• Everybody likes to look busy.• Having lots of plates spinning at
once doesn’t necessarily mean anything was accomplished.
• Set your sights on realistic, attainable goals, and work towards them.
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Do You Plan Your Day?
• Planning is about keeping track of your projects and long-term goals and managing your priorities.
• You can have a to-do-list and never look ahead.
• PLAN
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Do You Have Goals?
• Our biggest goals, professionally and personally, are the things that we care most about in the world.
• Your big goals in life are your highest priorities.
• Write down your goals.
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PRODUCTIVITY
•Means having done everything I meant to do yesterday, keeping in control of today, and actively preparing for tomorrow.
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BECOMING MORE EFFICIENT
• Time management isn’t about finding more hours in the day – it’s about making the most of those you have!
• Stop hunting for spare minutes and starting thinking about how to become more efficient.
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Question 1: How can I complete this task in less
time?• Make sure you aren’t over-
researching, over-analyzing, or just plain over-thinking what you’re trying to do.
• Some fish will grow to fit the size of their tank!
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Question 2: What will help me do this faster?
• What’s the number one technique for speeding things up?
• F-O-C-U-S!• Give yourself 10 minutes to focus
on the task at hand.• Don’t forget about technology.
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Question 3: Can we create a process to simplify this task?
• Struggling with the same or similar tasks over and over?
• It’s time to GET A SYSTEM IN PLACE!
• How do runners finish marathons?• One stride at a time.
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Question 4: Does this task require such a high level of
perfection?• Some tasks demand excellence.• Others might only need to be
acceptable.• Perfect isn’t going to happen.• A perfectionist’s projects are often
in a frustrating limbo.
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Question 5: Can we skinny it down a bit?
• Projects can snowball• Take a deep breath and get back
on track.• Go back to your original intentions.• Step back and take another look at
the big picture.
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Question 6: What needs to happen to meet this
deadline?• Break it down.• Be specific.• No deadline? Create your own.• By focusing on your more
manageable, self-imposed deadlines, the project will naturally break down into manageable chunks.
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USING “TO-DO” LISTS: No One Can Use Just One
• Master To-Do List: Running list of everything I need to do.
• Daily To-Do List: Essentially my daily plan, this captures everything I truly intend to get done that day.
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ACHIEVING A STATE OF “FLOW” AT WORK
•Being totally immersed in what you were experiencing or doing.
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Benefits of FLOW
• Output is increased.• You perform optimally and do your
best work.• The time invested in projects is
decreased.• Less rework.• Peace of mind is enhanced.
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Characteristics of the non-flow states.• Continually stopping one task and
starting another.• Not establishing a goal or “end” state• Constant disruptions and interruptions,
which make it difficult to concentrate• Feeling overwhelmed• Low energy period
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Characteristics of the FLOW state
• A vested interest in the outcome• A strong belief that you can and
will accomplish your goal• Total focus, with no interruptions• High energy period
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Characteristics of the FLOW state
• Passion/Fun/Enjoyment• Proper environmental conditions
(temperature, smells, noise)• Minimal effort required (low
learning curve)
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How do you achieve this wonderful state of FLOW?
• Master your job.• Prepare for and expect to achieve
FOCUS.• Clear your desk.• Set aside some time.• Ensure no interruptions.• Take each step deliberately and
with full attention.
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RESOURCES
•FLOW chart•Using your planner•Master lists•To-Do-Lists
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Life Is To Be Lived!What’s Important! What’s Less Important!
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Make it a productive day!
Thank You!