2013 AAOP – Orlando, Florida

HOW TO EVALUATE A RESIDENT AND THE USE OF “NEW” CLINICAL COMPETENCY EVALUATION FORMS

•NCOPE Standards initially adopted in 1993

•Revised in 1998, 2004 and 2011

•March 2011 – Adopted outcome based residency standards

•January 2012 – Implemented outcome based

•June 2012 – Required use of competency forms

NEW OUTCOME BASED STANDARDS

An orthotic and prosthetic residency program is a post graduate educational program centered on clinical training that results in the resident’s attainment of competencies in the management of comprehensive orthotic and prosthetic patient care.

NCOPE RESIDENCY PROGRAM

7 expected competencies for orthotics

5 expected competencies for prosthetics

Technical Skills and Safety Competency

6 objectives residents must meet

Outcomes

Program Improvement

•Residency is second half of an individual’s education and advancement towards becoming an O & P Professional

•12-months per discipline

•18-months combined• For Graduates of Master’s Programs• Not Available in the state of Florida

•Competency Based

•Clinical or Research & Development Track and complete a Professional Activity

•Director/Mentor must have formalized O & P education

•Use of online tracking system

Residency Program Overview

• Clinical Track• Choose one per quarter (you can choose the same activity twice)• Critically Assessed Topic• Journal Club Presentation• Case Presentation• Professional In-service• Presentation at grand rounds, state, regional, national or international meeting

• Research & Development Track• Complete a directed study throughout your residency• Upload Final Paper to online tracking system• Complete a Directed Study Statement Form• Complete a Directed Study Coversheet

RESIDENCY TRACKS

All Residents, regardless of Residency Track, must also perform one of the following activities and can optionally upload supportive documentation to online tracking system:

Give an O & P Awareness Presentation

Volunteer with an O & P Organization (humanitarian or professional)

For Single discipline residency 12 –months “full time” training

For Dual discipline residency 18-months “full time” training

Resident’s extending their credential may spend 50% of their time in their certified discipline and 50% of their time in their residency discipline.

• Full Time = 37.50 hours per week

• Part Time = 20 hours per week

Residency Terms

• Timeline available on NCOPE website

• Quarters are for a period of 3 months each

• 30 days from the end of the quarter to submit evaluations before considered “late”

• Residents get a WARNING message in Typhon

HOW DO I KNOW WHEN AN EVALUATION IS DUE?

• Orthotic 12-Month• 4 Quarterly evaluations (from director/mentor and resident)• 7 Clinical competency evaluations• 1 Technical Skills and Safety Competency evaluation

• Prosthetic 12-Month• 4 Quarterly evaluations (from director/mentor and resident)• 5 Clinical Competency Evaluations• 1 Technical Skills and Safety Competency evaluation

• O & P Dual18-Month• 6 Quarterly evaluations (from director/mentor and resident)• 12 Clinical competency evaluations• 1 Technical Skills and Safety Competency evaluation

EVALUATION FORMS AT A GLANCE

WHO CAN EVALUATE THE RESIDENT?

• Residency Director • With formalized O & P education• 5-years post certification experience• Completed online development course

• Residency Mentor• State Licensed or certified in the discipline being

taught• CAAHEP accredited education or equivalent to

ISPO Category I• 3 years post certification experience• Completed online development course

As of 1/22/2013

Residency Director

• Complete online training course (sections I & II)

Mentor• Complete online training course

(section II)

RESIDENCY PROGRAM ON-LINE DEVELOPMENT COURSE IS REQUIRED…

**Pay $50.00 to earn 2 business credits towards MCE for ABC

• As of June 1, 2010

• 2008 Piloted New Innovations software—more medically driven

• NCOPE decided to use Typhon for residency after 1 year piloting process.

• All directors, mentors and residents are required to use for residency program.

PAPERLESS RESIDENCY

RESIDENT MUST EVALUATE YOUR PROGRAM QUARTERLY

COMPLETE CLINICAL COMPETENCY FORMS

EVALUATE RESIDENT QUARTERLY

3 THINGS TO REMEMBER…

APPROVING PATIENT ENCOUNTERS

As of June 1, 2012, Residency Directors and Mentors are not required to approve a residents patient encounters but may do so optionally.

Please Note: You only have access to patient encounters where the resident named you as “clinical faculty”

• Based on information from resident registration form• Will receive two confirmation email messages• From Robin Seabrook via Typhon – with password and

link to log in.• From Typhon Mailbox with specific details related to

your resident. Includes instructions and competency listing.

NCOPE CREATES YOUR TYPHON ACCOUNT

What is Typhon (TY-fun)?

http://www.typhongroup.com/products/ahst/quicktour.htm

1An internet based system

2Specifically for

allied health careers

3Data Collection

Some O & P Programs are utilizing

Required for all residents

Must have an active email account

NCOPE will set up an account for you when your resident registers.

Receive 2 confirmation emails with log in information and information related specifically to your resident(s)

ABOUT TYPHON

• Facility/Account Number = 9045• All users under NCOPE will use (you never have to enter this)

• Residency Director’s and Mentor’s = Clinical Faculty/Preceptor• Login Type is “Clinical Faculty” and requires “EASI” password to sign in

• Residents = Students• Login Type is “Data Entry” and requires a log in name and password

• Residency Site = Clinical Site• Added by NCOPE staff when a resident registers

TYPHON LINGO…

Typh

on

Access Fee of $75.00 for ResidentsThe very first time a resident logs in, they are directed to an online payment page. Access fees must be paid by credit card (Amex, Visa, MasterCard or Discover)

Access fee is separate from registration. Resident will have 3 years of access. Great for consecutive residencies.

•First time logging in, residents must set up defaults i.e., facility name, residency director, etc.•Residency directors and mentors to not have an access fee.

***Fees are paid directly to Typhon

Enter Patient logs (can only backdate 30 days – no exceptions)

Complete quarterly evaluations of the residency program (4 or 6)*Upload Clinical Track requirements*Upload Research and Development Requirements

Complete a professional activity (upload proof)*Give an O & P awareness presentation OR*Volunteer at an O & P organization (humanitarian/professional)

Refer to residency track guidelines at www.ncope.org

Uploading is optional in some cases.

RESIDENT RESPONSIBILITIES IN TYPHON

Complete Quarterly Evaluations*Director completes final evaluation

Complete Clinical Competency forms once resident is competent.

Approve Patient Encounters (Optional)

Instructions will be provided to the director/mentor from NCOPE.

DIRECTOR/MENTOR RESPONSIBILITIES IN TYPHON

•Director/Mentor Quarterly Form

•Director must complete the final quarter evaluation

QUARTERLY EVALUATIONS AND COMPETENCY FORMS

Orthotics Residency

• Custom AFO• Custom Foot Orthosis• Custom Scoliosis• Custom TLSO• Custom KAFO• Knee Orthosis• Upper Limb Orthosis• Technical Skills & Safety

Prosthetics Residency

• Post Operative Care• Upper Limb

Prosthesis• Partial Foot or Symes• Transtibial Prosthesis• Transfemoral

Prosthesis• Technical Skills &

Safety

Dual Residency

•Custom AFO•Custom Foot Orthosis•Custom Scoliosis•Custom TLSO•Custom KAFO•Knee Orthosis•Upper Limb Orthosis•Post Operative Care•Upper Limb Prosthesis•Partial Foot or Symes•Transtibial Prosthesis•Transfemoral Prosthesis•Technical Skills & Safely

CLINICAL COMPETENCY FORMS TO BE COMPLETED ONCE RESIDENT DEMONSTRATES COMPETENCE

(NOT QUARTERLY)

LOGGING INTO TYPHON VIA WWW.NCOPE.ORG

Click on Typhon Instructions for the Director and Staff to access login page.

New Website in 2013!!!!!!

Typhon Reference Guide & PowerPoint Presentation also available

Save EASI login page to Favorites

Contact NCOPE about changing your password to something you’ll remember

REMEMBERING YOUR PASSWORD…

NAVIGATING

•Click on the form

•Enter Password if applicable (EVAL2012)

•Choose your residents name from the drop down menu

•Answer questions that apply to your resident only.

•Click submit evaluation once complete.

TO BEGIN FILLING OUT AN EVALUATION FORM….

• If you don’t find your residents name, contact NCOPE

• You can see all resident’s names but only have access to your resident’s information

• Click continue

SELECT YOUR RESIDENT’S NAME FROM THE DROP DOWN MENU

RESPOND TO QUESTIONS RELATED TO YOUR RESIDENT ONLY…

•Forms include both orthotic and prosthetic content

•Content is tied to Standards

•Some questions are required

SUBMITTING EVALUATIONS

Once complete, click “SUBMIT COMPLETED EVALUATION”

Typhon confirms evaluation has been submitted.

Able to print responses after submitting.

Don’t Have Time to Finish?

Typhon Alerts YOU with a Pop-up!

While working in another program

Once the session expires, you will need to log in again. Your current page will remain open until you click anywhere on the page.

HISTORY OF ALL EVALUATIONS YOU’VE COMPLETED

•You are not able to filter this listing.

•View any evaluations you’ve completed in the past here.

•Date Stamps

What’s Your Message?

GIVE US A CALL• 703.836.7114

Questions?