How to do a presentation in English
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How to do a presentation in English Sandy Millin @sandymillin http://sandymillin.wordpress.com
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Materials created by @sandymillin / http://sandymillin.wordpress.comCan be used over a series of lessons to teach EFL students useful words, phrases and techniques for giving presentationsShared under Creative Commons - can be adapted, but please credit source
Transcript of How to do a presentation in English
How to do a presentation in
EnglishSandy Millin
@sandymillin
http://sandymillin.wordpress.com
What do you need?
a flipchart
Image: Clipart
What do you need?
a marker
Image: http://commons.wikimedia.org/wiki/File:Blue_Expo_marker_in_whiteboard_holder.JPG
What do you need?
a projector
Image: http://commons.wikimedia.org/wiki/File:Ceiling_projector_01.JPG
What do you need?
a laptop
Image: Sandy Millin
What do you need?
a remote
Image: http://commons.wikimedia.org/wiki/File:Remote.png
What do you need?
a laser pen
Image: http://commons.wikimedia.org/wiki/Laser_pen
What do you need?
a screen
Image: http://commons.wikimedia.org/wiki/File:Projection-screen-home.jpg
What do you need?
a cable
Image: http://commons.wikimedia.org/wiki/File:Retractable_etech_usb_cable.jpeg
What do you need?
a socket
Image: http://commons.wikimedia.org/wiki/File:French-power-socket.jpg
What do you need?
an extension lead
Image: http://commons.wikimedia.org/wiki/File:Extensioncord.jpg
What do you need?
speakers
Image: http://commons.wikimedia.org/wiki/File:Logitech-usb-speakers.jpg
What do you need?
a microphone
Image: http://commons.wikimedia.org/wiki/File:Microfoon.jpg
What do you need?
an Internet connection
Image: http://commons.wikimedia.org/wiki/File:Wifi.png
What can you remember?
What can you remember?
Before the presentation
Your audience Your subject
Who are they?
What do they know?
What do they need to
know?
Why should they care?
What do you know?
What do you need to
know?
What do you need to
tell the audience?
Structure
Introduction
__ ____ __ … ___ _ ____ ___...
_____ _’_ ____ __ ____ ___ _____...
M_ n___ i_ … a__ I w___ f__...
T____ I’_ l___ t_ t___ y__ a____...
IntroductionIntroduce Yourself and Your Topic
Question
KISS – Keep it Short and Simple
Keep it Simple, Stupid!
Engage listeners Make them think Answer the question
in the presentation
___ __ ___ ___ _ ________.
____ __ ___ _______ ____ _____...?
My name is … and I work for…
Today I’d like to tell you about…
L__ m_ a__ y__ a q_______.
W___ d_ y__ a______ k___ a____...?
Let me ask you a question.
What do you already know about…?
I’d like to tell you a story. Let me tell you about
something which happened to me last week.
_’_ ____ __ ____ ___ _ _____.
___ __ ____ ___ _____ _________ _____ ________ __ __ ____ ____.
Introduction
Anecdote Joke
Personal Fun Relevant
Fun Breaks the ice Think about how well
you know the audience
_ ___ _____ ____ _ … _____ _____. _____ ___...
A m__ w____ i___ a… K____ k____. T____ w__...
A man walks into a… Knock knock. There was…
I’_ l___ t_ t___ y__ a s____.
L__ m_ t___ y__ a____ s________ w____ h_______ t_ m_ l___ w___.
Introduction
__ _____’_ ____________, _ ____ _______...
_____ __ ____ ____ _____...
In today’s presentation, I will discuss…
Today we will talk about…
Overview ?
Help your audience Help yourself
For more ideas, click the link
http://www.presentation-power-tips.com/ice-breakers-for-presentation.html
I_ t____’_ p___________, I w___ d______...
T____ w_ w___ t___ a____...
Your Turn!How would you start a presentation introducing your company?
13 things you might need for your presentation
2 phrases to introduce yourself and your topic
2 ways to ask a question
2 phrases to start an anecdote
3 phrases to start a joke
2 ways to introduce an overview of your presentation
What can you remember?
A flipchart
A marker
A projector
A laptop
A remote
A laser pen
A screen
A cable
A socket
An extension lead
Speakers
A microphone
An Internet connection
Did you remember?
My name is… and I work for…
Today I’d like to tell you about…
Let me ask you a question.
What do you already know about…?
I’d like to tell you a story about…
Let me tell you about something which happened to me last week.
A man walks into a… Knock knock. There was…
In today’s presentation, I will discuss…
Today we will talk about…
Did you remember?
Signpost◦ Help yourself◦ Help your audience!
Structure◦ Illustrate your points
Information Overload
Main body
____, _’__ ____ ___
_____...
____’_ ___ _ ____ __ ___
_____...
__’__ ______ __...
__ ____ ___...
W___, I’__ t___ y__
a____...
T___’_ a__ I h___ t_ s__
a____...
W_’__ l_____ a_...
S_ m___ f__...
Main body
Introducing a subject Finishing a subject
_’_ ____ __ _____ __...
+___
___’_ _____ __ +___
_____ __ ___, _’__ …
________ ____...
_’__ _____ __ +___
I’_ l___ t_ s____ b_...
+i__
L__’_ b____ b_ +i__
F____ o_ a__, I’__ …
S_______ w___...
I’__ b____ b_ +i__
I’d like to start by
+ing
Let’s begin by +ing
First of all, I’ll…
Starting with…
I’ll begin by +ing
Well, I’ve told you
about…
That’s all I have to say
about…
We’ve looked at…
So much for…
___ _______,…
_ ____ _______ __ ____
__...
__ __ ___________,...
__ ____ ___ __ _______,…
__ __________ ____
_____...
F__ e______,…
A g___ e______ o_ t___ i_,
…
A_ a_ i___________,…
T_ g___ y__ a_ e______,…
T_ i_________ t___
p_____...
Main body
Starting another subject Giving an example
___ __’__ ____ __ __...
___ __ ____ ___ __...
____...
_______ __...
_’_ ____ ___ __ _______...
___’_ ____ ___ __...
N__ w_’__ m___ o_ t_...
L__ m_ t___ n__ t_...
N___...
T______ t_...
I’_ l___ n__ t_ d______...
L__’_ l___ n__ a_...
Now we’ll move on to…
Let me turn now to…
Next…
Turning to…
I’d like now to discuss…
Let’s look now at…
For example,…
A good example of this
is…
As an illustration,…
To give you an
example,…
To illustrate this point…
Main body
Hints and Tips
Key words
“A picture’s worth a thousand words”
KISS – Keep it simple, stupid!
What do they need?
Avoid information overload Picture from Clipart
Your Turn!Brainstorm ideas for a presentation you want to give. How many points will you include? How will you link them?
Questions
When?
Anticipate◦ include the answers
already
◦ prepare answers
“Information at your fingertips”
Questions
Postponing Questions
__’__ __ _________ ____ _____ __ ____ ______ _____ __.
_’_ ____ __ ____ ____ ____ ________ _____, __ _ ___.
_’__ ____ ____ __ ____ ________ _____ __ __ ____.
_______ ___’_ ____ __ _____ ____ _____ __ ___ ___.
_ ___’_ _______ __ ____ ___.
W_’__ b_ e________ t___ p____ i_ m___ d_____ l____
o_.
I’_ l___ t_ d___ w___ t___ q_______ l____, i_ I m__.
I’__ c___ b___ t_ t___ q_______ l____ i_ m_ t___.
P______ y__’_ l___ t_ r____ t___ p____ a_ t__ e__.
I w__’_ c______ o_ t___ n__.
We’ll be examining this point in more detail later
on.
I’d like to deal with this question later, if I may.
I’ll come back to this question later in my talk.
Perhaps you’d like to raise this point at the end.
I won’t comment on this now.
_’_ _____. _ ___’_
__________ ___ ________.
_____ ___ ______ ____
______?
_____ ___ _____ __ _
______ ______?
I’_ s____. I d__’_
u_________ t__
q_______.
C____ y__ r_____ t___
p_____?
C____ y__ s____ u_ a
l_____ p_____?
Questions
Asking for questions Problems with questions
____ _______ ____ ___
_________?
_____ ___ ____ __ ___
___ _________?
_ ____ ___ ____
_________ ____ ___.
D___ a______ h___ a__
q________?
W____ y__ l___ t_ a__
a__ q________?
I w___ n__ t___
q________ f___ y__.
Does anybody have
any questions?
Would you like to ask
any questions?
I will now take
questions from you.
I’m sorry. I don’t
understand the
question.
Could you repeat that
please?
Could you speak up a
little please?
Your Turn!Think about the questions people might ask about your presentation. What answers could you give them?
Main body
◦ Introducing a subject
◦ Finishing a subject
◦ Starting another subject
◦ Giving an example
Questions
◦ Postponing questions
◦ Asking for questions
◦ Problems with a question
What can you remember?
I’d like to start by +ing… Let’s begin by +ing… First of all, I’ll… Starting with… I’ll begin by…
Well, I’ve told you about…
That’s all I have to say about…
We’ve looked at… So much for…
Now we’ll move on to… Let me now turn to… Next… Turning to… I’d like now to discuss… Let’s look now at…
For example… A good example of this
is… As an illustration… To give you an example… To illustrate this point…
Did you remember?
We’ll be examining this point in more detail later on.
I’d like to deal with this question later if I may.
I’ll come back to this question later in my talk.
Perhaps you’d like to raise this point at the end.
I won’t comment on this now.
Does anybody have any questions?
Would you like to ask any questions?
I will now take questions from you.
I’m sorry. I don’t understand the question.
Could you repeat that please?
Could you speak up a little please?
Did you remember?
Conclusion
Conclusion
Key Points
__ __________,…
_’_ ____ ___ __ _____...
___’_ _________ _______ ____ __’__ ______ __...
_______, ___ __ ______ ___ __ ____ __ ___ ______ __’__
_______.
__ _ ___ ____ ___ __ ___ ____ ______.
_____, ___’_ ___ __, _____ __? (informal)
I_ c_________,…
I’_ l___ n__ t_ r____...
L__’_ s________ b______ w___ w_’__ l_____ a_...
F______, l__ m_ r_____ y__ o_ s___ o_ t__ i_____ w_’__
c______.
I_ I c__ j___ s__ u_ t__ m___ p_____.
R____, l__’_ s__ u_, s____ w_? (informal)
In conclusion,…
I’d like now to recap…
Let’s summarise briefly what we’ve looked at…
Finally, let me remind you of some of the issues
we’ve covered.
If I can just sum up the main points.
Right, let’s sum up, shall we? (informal)
_’_ ______ __’__ ____ __ ____ _____.
_____ ___ ___ ____ _________.
____ _________ __ ____________.
______ ____ ____ __ _____ __ __ _____ ___ ____________.
I’_ a_____ w_’__ h___ t_ s___ t____.
T____ y__ f__ y___ a________.
T___ c________ m_ p___________.
P_____ f___ f___ t_ s____ t_ m_ a____ t__ p___________.
Conclusion
Question Closing remarks
Have you answered the question in your introduction?
Is there a clear message for the audience to take home?
I’m afraid we’ll have to stop there.
Thank you for your attention.
That concludes my presentation.
Please feel free to speak to me after the presentation.
Remember this!
Your Turn!What’s the best way to conclude your presentation?
13 things you might need for your presentation
2 phrases to introduce yourself and your topic
2 ways to ask a question
2 phrases to start an anecdote
3 phrases to start a joke
2 ways to introduce an overview of your presentation
What can you remember?
A flipchart
A marker
A projector
A laptop
A remote
A laser pen
A screen
A cable
A socket
An extension lead
Speakers
A microphone
An Internet connection
Did you remember?
My name is… and I work for…
Today I’d like to tell you about…
Let me ask you a question.
What do you already know about…?
I’d like to tell you a story about…
Let me tell you about something which happened to me last week.
A man walks into a… Knock knock. There was…
In today’s presentation, I will discuss…
Today we will talk about…
Did you remember?
Main body
◦ Introducing a subject
◦ Finishing a subject
◦ Starting another subject
◦ Giving an example
Questions
◦ Postponing questions
◦ Asking for questions
◦ Problems with a question
What can you remember?
I’d like to start by +ing… Let’s begin by +ing… First of all, I’ll… Starting with… I’ll begin by…
Well, I’ve told you about…
That’s all I have to say about…
We’ve looked at… So much for…
Now we’ll move on to… Let me now turn to… Next… Turning to… I’d like now to discuss… Let’s look now at…
For example… A good example of this
is… As an illustration… To give you an example… To illustrate this point…
Did you remember?
We’ll be examining this point in more detail later on.
I’d like to deal with this question later if I may.
I’ll come back to this question later in my talk.
Perhaps you’d like to raise this point at the end.
I won’t comment on this now.
Does anybody have any questions?
Would you like to ask any questions?
I will now take questions from you.
I’m sorry. I don’t understand the question.
Could you repeat that please?
Could you speak up a little please?
Did you remember?
Showing key points in your conclusion
Closing remarks for the whole presentation
What can you remember?
Key points:
◦ In conclusion,…
◦ I’d like now to recap…
◦ Let’s summarise briefly what
we’ve looked at…
◦ Finally, let me remind you of
some of the issues we’ve
covered.
◦ If I can just sum up the main
points.
◦ Right, let’s sum up, shall we?
(informal)
Closing remarks:
◦ I’m afraid we’ll have to
stop there.
◦ Thank you for your
attention.
◦ That concludes my
presentation.
◦ Please feel free to speak
to me after the
presentation.
Did you remember?
____ _______ __ __________ __ ___ __________ ____ __ ____________. __ ___ ____ _______ ________ _ ___ ___?
_ ____ [x] ___ __ ____________. __ ___ ____ ___?
T___ v______ o_ P_________ i_ n__ c_________ w___ m_ p___________. D_ y__ h___ a______ c_______ I c__ u__?
I n___ [x] f__ m_ p___________. D_ y__ h___ o__?
This version of PowerPoint is not compatible with my presentation. Do you have another computer I can use?
I need [x] for my presentation. Do you have one?
Problems before you start
Avoid them… …but just in case.
Compatibility Equipment
Spelling! Vocabulary – do you
know it?
1. S____. W____ w__ I?2. W___’_ t__ w___ I’_
l______ f__? L__ m_ t__ a____.
3. I’_ r______ o__ o_ t___, s_ I’__ s________ m_ f____ p_____.
4. I s_____ h___ s___ e______ t___…
5. W___ I s_____ h___ s___ i_ t___…
Problems during the presentationWhat might happen? What can you say?
1. You lose your place.2. You don’t know the
English word.3. Time is running out.4. You have forgotten to
say something.5. You make a mistake.
1. _____. _____ ___ _?2. ____’_ ___ ____ _’_
_______ ___? ___ __ ___ _____.
3. _’_ _______ ___ __ ____, __ _’__ _________ __ _____ ______.
4. _ ______ ____ ____ _______ ____…
5. ____ _ ______ ____ ____ __ ____…
1. Sorry. Where was I?2. What’s the word I’m
looking for? Let me try again.
3. I’m running out of time, so I’ll summarize my final points.
4. I should have said earlier that…
5. What I should have said is that…
What do you think?
Good? Or Bad?
Don
Emilio
Lion
Robin
10-20-30 rule
Death by Powerpoint
Know your presentation◦ Keep your notes short
Techniques
Your slides
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Techniques
During the presentation
Pace yourself
Body language
Position
Eye contact
◦ Don’t present to your slides!
Picture from Clipart
Picture from: http://www.slidecoaching.com/2010/04/attraction-projection-screen/
Techniques
You and the audience
Audience Participation
◦ What?
◦ When?
Handouts
◦ What?
◦ When?
Picture from Clipart
Record yourself Ask somebody to give you feedback
Final tips
Practise,Practise,Practise!
Phrases for dealing with problems with:
◦ Compatibility
◦ Equipment
What to say if:
◦ You lose your place.
◦ You don’t know the English word.
◦ Time is running out.
◦ You have forgotten to say something.
◦ You make a mistake.
What can you remember?
This version of PowerPoint is not compatible with my presentation. Do you have another computer I can use?
I need [x] for my presentation. Do you have one?
Sorry. Where was I? What’s the word I’m
looking for? Let me try again.
I’m running out of time, so I’ll summarize my final points.
I should have said earlier that…
What I should have said is that…
Did you remember?
Any hints or tips?
What can you remember?
Better at English Seth Godin: This is Broken Steve Jobs: What is an iPad? TED talks A funny one with alternative visual aids:
Mens’ and Womens’ Brains
Watch other presentations
Don’t forget: note down good language and
techniques.
Other presentationsWho / What did you watch?Did you learn any interesting phrases / techniques?
http://www.effective-public-speaking.com/ http://presentationexpressions.com/ http://www.youtube.com/user/petertempleli
ve Top 10 Presentation Mistakes
English For Work: Business Presentations by Anne Freitag-Lawrence (Pearson Longman) Czech Amazon
Some other resources
Materials by Sandy Millin
@sandymillin on Twitterhttp://sandymillin.wordpress.com
