How to create a validation list in excel
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Transcript of How to create a validation list in excel
How to Create a
Validation List in Excel?
C H I N W H E I . W O R D P R E S S . C O M
Microsoft Excel 2010SHORT TUTORIAL
CREATE A TABLE AS SHOWN BELOW. FOR THE FUN OF IT, MY TABLE BELOW IS A LIST OF
MY MUNDANE TASKS.
C H I N W H E I . W O R D P R E S S . C O M
STEP 1
CREATE ANOTHER TABLE AS SHOWN BELOW ON A 2ND SHEET THAT CONTAINS THE
VALUE OF THE VALIDATION LIST TO BE USED.
C H I N W H E I . W O R D P R E S S . C O M
STEP 2
FROM THE 1ST SHEET, SELECT THE CELL THAT WOULD BE USED TO CONTAIN THE
VALIDATION LIST THEN SELECT FROM THE RIBBON DATA -> DATA VALIDATION ->
DATA VALIDATION.
C H I N W H E I . W O R D P R E S S . C O M
STEP 3
A POP UP BOX WOULD APPEAR AS SHOWN BELOW
UNDER THE VALIDATION CRITERIA -> ALLOW, SELECT LIST.
UNDER THE VALIDATION CRITERIA -> SOURCE, CLICK THE SELECTION BUTTON.
C H I N W H E I . W O R D P R E S S . C O M
STEP 4
ONCE THE DATA VALIDATION POP-UP APPEARS, SELECT 2ND SHEET AND HIGHLIGHT
THE VALUES THAT WOULD BE USED AS VALIDATION LIST.
C H I N W H E I . W O R D P R E S S . C O M
STEP 5
NOW THAT YOU ARE DONE, YOU CAN BEGIN USING THE VALIDATION LIST AS YOU
SELECT THE CELL FROM THE 1ST SHEET. IT WILL DROP DOWN A LIST CONTAINING THE
VALUES FROM THE 2ND SHEET.
C H I N W H E I . W O R D P R E S S . C O M
STEP 6
YOU CAN COPY THE VALIDATION LIST BY DRAGGING THE CELLS DOWNWARDS OR
SIMPLY CTRL C AND CTRL V TO THE TARGET CELL.
C H I N W H E I . W O R D P R E S S . C O M
STEP 7
DATA VALIDATION IS AUTOMATIC. IF THE CELL RECEIVES AN INVALID DATA, IT WILL
PROMPT AN ERROR. ADDITIONALLY, THE ERROR MESSAGE CAN BE CUSTOMIZED.
C H I N W H E I . W O R D P R E S S . C O M
STEP 8
THERE ARE A WHOLE LIST OF DATA TYPES WHICH YOU CAN ENFORCE DATA
VALIDATION WITH.
C H I N W H E I . W O R D P R E S S . C O M
STEP 9
LASTLY, THE INPUT MESSAGE IS FULLY CUSTOMIZABLE TOO.
C H I N W H E I . W O R D P R E S S . C O M
STEP 10
C H I N W H E I . W O R D P R E S S . C O M
THE ENDFor more short tutorials, please visit my blog @ chinwhei.wordpress.com