How to complete the 3 training certificates and submit abackground check

(NEW)

4/23/2020

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Thank you for participating in Washington Youth Soccer!!!

As a Volunteer/Coach/Administrator/Staff we need your assistance in creating a safe environment for all involved.

• There are 4 compliance items that are required by either State or Federal law to be completed prior to your participation.

• Without completion your local club can not allow you participate.

Required:1. SafeSport Certification2. Concussion Certification3. Sudden Cardiac Arrest Certification4. Risk Management Application (RMA) approval

A. You must complete the 3 certifications, before submitting yourRMA

B. Applications for the next fall season will open 4/1 and applications for new spring coaches will begin 2/1 - you will be able to upload the 3 certificates while submitting your RMA

TABLE OF CONTENTS

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Page:#4. Tips and Tricks

#5. SafeSport (SS) Training

#10. Sudden Cardiac Arrest (SCA) Training and Concussion Compliance (CC) Training

#18. How to Upload Certificates and submit RMA-Affinity

A. Once you complete all 3 certificates go to the background checking webpage (refer to pg. 19) to upload your certificates.

B. If you do not have an existing Affinity UN and PW, please complete all 3 certificates and then go to the Background check webpage (refer to pg. 19), where you will be able to create a UN and PW and upload your certificates.

C. If you have an expired photo/certificate uploaded and it needs to be deleted, you must contact your association/club registrar. Only your association or state administrator can delete the image.

D. If you accidently upload an incorrect photo/certificate, only your association or state administratorcan delete the image.

TIPS AND TRICKS

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Please watch for the icon for other tips and tricks along the way

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SafeSport Training

Recertification: annual

Cost: Free with Access Code

Time: approx. 90+ min.

Verify your name and email MATCH your Affinity profile

3. Register your LEGAL First Name and Last Name4. Enter your email address5. Create a password

Website:https://safesport.org/authentication/register?to ken=ee57337f-31f9-421d-b095-82fc8c8c4c41 Organization: US SoccerAccess Code: Please contact your club registrar

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1. Enter the Organization and Access Code2. Click Save

There are many resources on the website please take a few minutes and explore.

6. Click on Menu

7. Click the arrow next to your name8. Click on Learning DashboardIf this is the first year you are completing SafeSport, you have 3 training videos to watch. • Emotional and Physical Misconduct• Sexual Misconduct Awareness Education• Mandatory Reporting

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Once all 3 videos are complete:9. Go back to Menu10. Click Your Activates11. Click on Certificate - download and save

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Please go to Your Actives and take the Refresher 1: Recognizing andReporting Misconduct or if you're in year 3 of taking SafeSport take Refresher 2.

8/20/2019

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If you are a returning coach/volunteer and are RE-TAKING SafeSport training.

4/23/2020

Concussion

Recertification: Annual

Cost: FreeTime: Approx.

15 min

Sudden Cardiac Arrest

Recertification: every 3 years

Cost: FreeTime: Approx.

15min

Concussion (CC) and Sudden Cardiac Arrest (SCA) trainings are taken on the same website

Website: https://nfhslearn.com/Click Sign In

*If you recently took a USSF Coaching Education course. You are CC trained for 1 yr. - Your CC certificate can be loaded from the DLC to Affinity –your email address must match in the DLC and Affinity. If you have questions pleasecontact Keli Bitow at kelib@washingtonyouthsoccer,org

1. Sign In or Click Register

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2. CLICK-NEXT ON THE POP UPS

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3. Verify your Email Address 4. Click on My Courses 5. Click Go To Courses

6. Set your search filters to Coach and Sport Specific Courses

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• You will complete step 6-15 two times. • You need to search for Concussion and Sudden Cardiac Arrest

training for Coaches and add each training to MY Courses. • Once they are both in MY Courses you can watch each video. • These videos will stay in your Dashboard if you return next year to

coach/volunteer.

7. Search for either Concussion or Sudden Cardiac Arrest

8. Place cursor over the Free! training and click

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9. CLICK ON VIEW COURSE

10. Select Myself and click continue

11. Select Washington from the dropdown12. Click on Order Course

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13. Click on Checkout 14. Click agree 15. Click Continue

16. Once you have both courses save to My Courses, return to the Dashboard/My Courses

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• Watch both videos and download the certificates to your computer, upon completion of each course.

• If you need to stop during either training, you can do so by clicking on return to Dashboard.

Now what?I have my certificates!!!

HOW TO UPLOAD CERTIFICATES AND SUBMIT MY RMA

18If you need additional assistance, please contact Affinity CS 888-213-3999

Website: https://wys- bgc.affinitysoccer.com/reg/index.asp?sessiong uid=&domain=wys- bgc%2Eaffinitysoccer%2Ecom

1. Click on Registration Tab2. Login or Create New Account

*If you have tried to reset your password and are having issues contact Affinity Customer Support 888-213-3999 19

3. Click Continue4. Click Registrar as Coach/Admin

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5. FROM THE DROPDOWN SELECT BACKGROUND CHECK

• Please read the labels in the upload boxes and upload the proper certificates in proper boxes. • Box 1- Photo• Box 2- SafeSport• Box 3-Concussion• Box 4-Sudden Cardiac Arrest

• If you completed SafeSport and waited 30 min. or more to submit your RMA, your might see a SafeSport Cert image in your profile already. If there is an image in the 2nd box you DO NOT need to upload the SS certificate.

6. Click on the small photo box- larger boxes will appear

Upload SS, CC and SCA certificates in the boxes

7. Click Browse8. Click on the certificate stored on your computer9.Once you have clicked open on your PC, you will see the information in in the Browse barWAIT-it takes a few seconds for the image to load!!10. Click Upload Image

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11. Update your address and contact phone numbers and email address

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12.Update Drivers License or State ID information (if you only have a passport, please contact WYS)13. Select your PRIMARY CLUB from the dropdown*OPTIONAL-If you coach or volunteer in more than 1club add the secondary and/or third org, youparticipate with.

14.Check your position in your organization

15. Answer thelegal questions

16.Click save and next page

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17. PLEASE READ AND ACCEPT ALL ELECTRONIC LEGAL AGREEMENTS (ELA’S)

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18.Confirm your signature is accurate

19. Click agree and continue

19. Click Submit Back Ground Check

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20. Click submit BGC

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21. Click “ok” to submit You should see at the bottom that your background check is complete, you can then close out of the screen.