How to can your School ensure more successful Parents Evenings?
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Transcript of How to can your School ensure more successful Parents Evenings?
Online Parents Evenings
Booking System for Schools
Company Profile
• Established in 1991
• Developers of pupil data management
software products for schools and LAs
• Supplying to education establishments all over the country
• Premier Partner of Capita CS..
• Allows TASC Software products to link
directly to the SIMS MIS in the school - no
transfer of data is required.
Parents Evenings
problems?
Unorganised
Missed appointments
Can’t get into school – parents who work
long hours
Lost appointment slips by students
Cannot contact parents
HOW can your school
ensure more
successful parents evenings?
Answer...
Online
Parents Evenings Booking
System
inINSIGHT Realtime Parental Access Software
A web based solution designed to..
manage parentsevenings online for schools.
Who can login?
- Parents
- Staff
- Administrators
Parents Evening Booking System
For Parents..Parents can view a list of the staff,
subjects and available booking times
With multiple children in the school, parents can book appointments by
clicking on another child’s photo.
Parents can control their own appointments..
Appointments can be booked by simply clicking on the available time slot they want to book with the member of staff.Parents can view a list of the
booked appointments.
Notes can be added about what they would like to discuss during the appointment and send to the member of staff.
Parents can print off a list of the booked appointments, to bring along with them to the evening.
Appointments can be removed, if no longer needed.
For Staff...
Staff can see a list of parents evenings events, including the status.
For the selected parents evening, a range of reports can also be viewed by staff.
Staff can print off a report of the appointments
With a simple drop-down staff can set locations for appointments
For Staff...
Staff can book appointments on behalf of parents , by simply selecting the pupil and clicking the required time slot.
Staff can add notes for the appointment
Staff can print off a list of appointments booked.
For Administrators..
Complete control
Create, edit and delete
parents evenings events
Overall management of eventFrom design status, to
booking, closed then closed to parents..
Prevent over-bookingsLimit bookings to one member
of staff per evening per user
Upload supporting documentsFloor plans or notes regarding
the evening
Staff teaching multiple subjectsAllow parents to select which
subject to make a booking for,
where tutors teach multiple
subjects
Set staff locations for their appointmentsEnsure more organised
parents evenings
events for parents
Customisable to your requirements..
Customisable & Flexible
Set slot lengths and choose to
display staff photos, subject
icons, force breaks between
parents appointments, enter text
of your choice to display for
breaks
Priority 1 bookings
Select which type of parental
contacts are to make bookings
Export to a file
Easily view a list of bookings
made for the selected parents
evening by exporting into a .xls
file.
Control bookings for unavailable
staff
Simply by selecting unavailable
timeslots next to the relevant staff
member
Email parents & make them
aware of appointments made
A list of the bookings can be
emailed to parents, once the
parents evening has been closed
for bookings.
Why is managing
‘Parents’ Evenings Bookings’
online more effective
for schools?
Benefits of online parents evenings bookings..
For the School..
SIMS Integration
Links directly with the SIMS
management information system in
the school to synchronise users. Saves
time in data transfer.
Installation
Downloadable from TASC Support
Website. A quick and easy solution to
install, with Support available.
Flexible & configurable solution
With user friendly designed screens, set
up based on your requirements and
preferences available.
Parental Logins
Usernames and passwords generated
automatically based on the data in
the SIMS mis.
Cost savings
Online bookings eliminate paper,
printing and postage.
Time saving
Online management is much quicker,
reduces call and administration.
More meaningful experience
Organised and structured parents
evenings.
Benefits of online parents evenings bookings..
More meaningful parents evenings
With parents thinking about what
they would like to talk about, prior
to the appointment.
More organised parents evenings
to attend
A floor plan can be made
available to be downloaded so
parents know where to find staff.
For Parents..
Access anytime anywhere
A user friendly solution available
online anytime anywhere.
Parents are given control...
over their own bookings and can
select the times that suit them.
Parents are more involved
By knowing about parents
evenings, they can ensure they
attend and be actively involved in their child’s education.
There’s a ‘Parents’ Evening’ module that will organise your parents’
evenings for you. They logon and say there is a teacher free there, “I’ll
just make my own appointments”, and then when they walk in through
school, they get an appointments sheet with the teachers’ names on
and the teachers get the odd of that these parents are coming in to see
you here and there. It allows you to have direct contact, if you want,
direct managed contact from parents straight to teachers or anyone
who has a responsibility for their daughter, whether that’s a head or a
head of progress or a head of year or, personal tutor.
- Michael Cousins, Deputy Headteacher at Sacred Heart High School
I think that parents’ evenings will be revolutionary! They can have really
meaningful discussion, because parents will have the information before
they come. So to me Insight is a huge huge potential.
– Ashley Mortimer, Advanced Schools Teacher at Newent Community School
We use Insight as our parental portal and for parents’ evenings, parents
come in having printed off the reports and it forms a basis if you like for
any conversations that are had. Obviously, for someone if their report
is green it means that they are on target, amber suggests there is still
some work to be done and red of course suggests there is quite a bit of
work to be done if they are to meet their target. One of the real
bonuses of that is that it actually allowed us to set foot on the paperless
route. We sent letters out to parents saying, “Our intentions were to go
paperless as much as possible” and out of a school with just under
1000 students at present, we had only 68 responses saying that they
wanted to receive a letter. So that becomes a much more
manageable number, so the really exciting part is that we can send
this information out as soon as it’s available and parents have access
to it and students can logon to VLE and everybody can see this and I
suppose the real bonus is that everybody can use this and as and
when it is convenient for them to use it. So it really is a massive time
saving software for us and moved us away from spending thousands
and thousands of pounds on paper reports.
Peter Dando, Deputy Headteacher
Sunbury Manor School
Would you like to see a full demo?
For further information and to book a demo, please contact:
01902 824281
www.tascsoftware.com
# tascsoftware
http://www.youtube.com/user/TASCsoftware