How to Build a Successful Incentive Fund Proposal February 22, 2006.
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Transcript of How to Build a Successful Incentive Fund Proposal February 22, 2006.
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How to Build a Successful Incentive Fund Proposal
February 22, 2006
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• Purpose: to fund creative sharing initiatives at facility, regional and national levels
Joint Incentive Fund (JIF)Overview
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Update on JIF Program
• Only 7 projects submitted for review in FY 2006 process
• Potential reasons for low response?– Too much work to produce the documents;
OPTEMPO too high
– Unsure of future funding from PSC
– Got rejected once before….not going to try
– Confusion over submission dates
– Sites didn’t collaborate with partner
– Sites are already overwhelmed
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Update on JIF Program
• Financial Management Workgroup sent out a second call for proposals for FY 2006 (with clear submission dates)
• Will keep one round process in place to get approval and funding out before September
• Encouraged participation in JIF program during the MHS Conference
• Posting successful JIF projects on DVPCO website
• Encouraging regional JIF project ideas, such as regional radiology interpretation
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JIF Timelines
• Annual calls for incentive fund initiatives – Summer prior to beginning of the fiscal year Proposals, including business case analyses
and certifications due by mid-November VA and DoD staff review proposals and
recommend projects in December Recommended projects approved by co-
chairs of the Financial Mgmt WG and the HEC by February
Quarterly Interim Project Reviews due by 15th of January, April, July and October
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Criteria for Proposals
Improves quality of care (20)
Improves access to care (20)
Mission priority/corporate direction (10)
Return on Investment (10)
Measurable Performance Data Identified (10)
Supports VA/DoD Joint Strategic Plan (10)
Size and Scope of Impact (10)
Other intangible (10)
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Examples of Initiatives Submitted
• Shared MRI procurement and service• Shared staffing• Telemedicine Projects• Cardiac Cath Lab• Outpatient Clinics• Sleep Studies• Women’s Health Clinics• IM/IT Projects• Mental Health Initiatives
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• EFFECTIVE COMMUNICATION
• Leadership support
• Trust
• Creatively identifying opportunities
• Identifying “win-win” possibilities – Datamart tool may assist
• Infrastructures that support sharing
• Maximizing resources
Keys to Successful Proposals
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Lessons Learned
• Coordinate early with your partner
• Allow sufficient time to go thru DoD’s and VA’s chains of command
• Keep in mind return on investment
• IT projects must be consistent with National projects/solutions
• Process does not supercede normal administrative requirements of either Department
• Clearly state how the proposal will benefit both DoD and VA
• Projects including renovation or minor construction need CPC review early in the process
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Helpful Hints for Successful Proposals
• Select a lead partner who will be responsible for coordinating at the local level and making joint submissions to intermediate and national groups
• Proposals should be no longer than 10 to 15 pages
• Include concise (no fluff) response for each question
• Be clear about who is contributing space, staff, etc. and who is benefiting from the proposal
• Include number of VA and DoD beneficiaries expected to be served by the project
• Should emphasize the reasons and benefits of the proposal
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Helpful Hints to Successful Projects
• IM/IT projects should be in line with corporate direction and not duplicate systems already in development – ask Lois Kellett’s and Cliff Free-man’s offices to review prior to submission
• Projects including leased space should include a deadline for decision process or consider an alternative location
• Be sure to submit proposal to both VA and DoD concurrently with sufficient time for review
• Avoid proposals with guard and reserve units
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Questions?