How to Automate Offline IT Asset Workflow
15
B&L Associates www.bandl.com
-
Upload
bl-associates -
Category
Business
-
view
116 -
download
5
description
Learn how you can automate your offline IT asset management processes so you can ensure data security, efficiency, standardized processes and more! Learn about our tape management solutions at www.bandl.com/solutions/tape-management/ Learn more about our offline IT asset management solution at www.bandl.com/solutions/assetaware/
Transcript of How to Automate Offline IT Asset Workflow
B&L Associates
www.bandl.com
B&L are experts in automating offline IT asset management
workflow processes, centralizing the management and
reporting of the end to end chain of custody process.
◦ Automating IT Asset Management Workflow for over 35 years
◦ Manage over 20 Million media assets across hundreds of
enterprise organizations
60% of Americans don’t know copiers store images on a hard drive…”
Source: CBS News Special Report 2011
“What some companies overlook is that
the security of this (offline)
equipment can be as important as
the security of the working
equipment still in use”
Source: Data Center Knowledge, November 2013
“55% of C-Suite Executives
would encourage a new data
privacy law that would require
stricter compliance.”
“46% of small business owners
do not have anyone directly
responsible for secure
information destruction.”
Source: Shred-it 2012 Information Security
Tracker
SOURCE: Retire-IT tracking data from 2,921 projects of 633 clients HBR.ORG
Using spreadsheets to manually manage multiple assets, sites,
disposition paths, etc. • Time Consuming
• Decentralized
• Lack of Standard Procedures
• Lack of Audit History
No chain of custody
◦ Marking assets as ‘retired’ in ITAM solution limits visibility into process
No method for tracking – pulling hard drives and putting them in
a location until destroyed
◦ Relying on destruction vendor’s COD
Primary driver: hard drive destruction
Manual Management of Offline IT
Assets
• Security Breaches and
Negative Exposure
• Inability to Locate Data Assets
• Failure to Pass Compliance Audits
• Unable to Validate Hard Drive Destruction
• High Operational and Administrative Costs
Simply put, IT Asset Disposition/Disposal, also known
as ITAD, is the process by which organizations remove
IT assets from within their enterprise because of:
◦ Asset decommissioning
◦ Asset replacement or upgrade
Asset failure
Asset obsolescence
There may be many steps, locations, people involved,
etc. in managing assets after they have gone offline…
ITAD manages that process!
Hard drive destruction
Servers
Switches
Laptops
Tablets
Mobile phones
Sensitive and non sensitive data assets
Destroyed, e.g., mechanically shredding a hard drive
◦ Recycled and then disposed
◦ Verify destroyed assets
Returned to vendor
◦ Avoid chargeback fees
Resold for investment recovery purposes
◦ Ensure data is wiped properly before being resold
You choose: The number of steps, the number of paths,
the assets you want to track, etc.
You get: Every asset follows an automated workflow
Example:
Assets Registered
Assets Inventoried
Assets Signoff
Assets Destroyed
Completes data security policies and safeguards
sensitive data through disposition and disposal.
AssetAware allows you to absolutely verify that your
decommissioned IT assets – and the data they contain –
are handled properly throughout the disposition
lifecycle.
Closed loop system (beginning to end ITAD
management) – manage assets from the moment they
go offline to their final disposition destination
Ensures the sensitive data contained on disposed IT
assets will remain secure through destruction.
Verify end to end chain of custody and have visibility
into the process
Completely automates inventory and audit reporting.
Mitigate risk by preventing a data breach
Easy to use and it’s a web based application so you can
access the database from virtually any machine
Automate Workflow Processes
Automate Inventory and Audit Reporting
Ensure Security of Offline IT Assets through Destruction
Central Repository on Location of Assets
Verify End to End chain of custody
Mitigate Compliance Risks
Lower Costs
Connect with Us
◦ LinkedIn: http://www.linkedin.com/company/b&l-associates
◦ Company Blog: http://blog.bandl.com/
Visit our website for more information ◦ www.bandl.com
Set up a demo ◦ [email protected]
Download an evaluation ◦ http://www.bandl.com/products/assetaware/trials.asp
Contact Information
Michael Kramer
VP, Sales and Marketing
508-651-1404 x234
Jennifer Noce
Marketing and Business Development Executive
508-651-1404 x261
