How Many Sites Do I Need? (SPSVB)
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Transcript of How Many Sites Do I Need? (SPSVB)
How Many Sites Do I Need?!?!
SharePoint Saturday Virginia BeachMike Oryszak
http://www.mikeoryszak.com
January 7, 2012
• Practice Manager with Intellinet• Microsoft SharePoint Server MVP• Dev and Architect with MS stack since 1996• Working with SharePoint since 2002• Raleigh-Durham, NC Area since 1998
• Contact Info– Blog - http://www.mikeoryszak.com– Twitter - @Next_Connect– Email – [email protected]– LinkedIn - http://www.linkedin.com/in/michaeloryszak
About Me
• Understanding SharePoint’s Structure• Site Topology Options• Planning Scenarios• Wrap-up and Questions
Session Overview
Support our Sponsors
UNDERSTANDING SHAREPOINT’S STRUCTURE
How Many Sites Do I Need?!?!
Understanding SharePoint’s StructureSeries of Containers
• A Site Collection Contains– One or more Webs– Web Part Gallery– Global (Top) Navigation– Site Collection Features– Quota Management– Web Analytics Reports– SharePoint Security Groups
• Backups– Full fidelity backup– Can be fully backed up including security, versions,
workflows, etc– Can be restored to other farms in most cases
Understanding SharePoint’s StructureSite Collections
• A Web / Sub-Site Contains– Lists & Libraries– Web Features
• Backups– Can export content (documents, list items)– Cannot backup security, versions, workflows
Understanding SharePoint’s StructureWeb or Sub-Site
SITE TOPOLOGY OPTIONSHow Many Sites Do I Need?!?!
• Deep Site Topology
Site Topology OptionsTwo Extremes – Deep versus Flat
• Flat Site Topology
Site Topology OptionsTwo Extremes – Deep versus Flat
• When to create Site Collections – Governance dictates quotas and security to be
maintained by an administrator– Large amounts of content (30+ GB); divide it into
multiple site collections– Unique or new type of content
Site Topology OptionsCreating Site Collections
• Navigation Maintained At Site Collection – Global nav across site collections requires customization
• Themes/MasterPages Maintained At Site Collection– May need to be applied to each site collection separately– Formal packaged customizations may be required
• Content Query Web Part (CQWP)– Can only aggregate content within a site collection
• Workflows– Workflows limited to content and data within site collection
Site Topology OptionsHurdles With Lots/Multiple Site Collections
• When to create a sub-site– Content maintained by existing site collection admin– Related to existing content– Quotas are not used (Bad - )
Site Topology OptionsCreating Sub-sites
• Navigation Can Get Cluttered– More tabs than horizontal space and too much info
• Quotas Ineffective– Storage reports no longer effective or meaningful
• SharePoint Security Groups Get Cluttered– If default 3 groups are created for each site, can have
100s of SharePoint Security Groups
• Backups Fail– Backups fail because of too much content, no recovery
Site Topology OptionsHurdles With Too Few Site Collections
• Find the Appropriate Balance• Organize Content Based on…
– Site Administrator -> Who is the administrator?– Governance Plan -> Quotas, Policies– Amount of Content -> Smaller sites easier to backup and
restore– Importance of Content -> Isolate critical content– Type of Content -> Intranet, Team Sites, Applications,
Enterprise Content/Document Management
Site Topology OptionsRecommendations
PLANNING SCENARIOSHow Many Sites Do I Need?!?!
• How are you using it?
• What problems are you having?
• How can you improve things?
Planning ScenariosFeedback and
Questions?
Resources
• SharePoint Site Topology Planning– http://www.mikeoryszak.com/sharepoint/sharepoint-site-topology-planning
• Site Topology Planning & Taxonomies– http://www.mikeoryszak.com/sharepoint/site-topology-planning-and-taxonomies
• Planning & Architecture for Sites – Technet– http://technet.microsoft.com/en-us/library/cc261834.aspx