How managers leads,guides,directs,organize the team to the goal achievement

Rajesh Dave

How manager’s Plan,directs,Leads towards goal

Effective and efficient management are prerequisites for any enterprise to achieve success and is the least costly way of enhancing production. Since people have realised the importance of good management, demand has led many training institutions to present management courses, and numerous publications on management have appeared. A study of the literature shows that a wide range of principles are proclaimed as sound management; these can be condensed into the following five steps:

Set goal or goals Plan how to achieve the goal or goals Organise (who will do what?) Direct (how must tasks be done?) and Control (checking that desired results are achieved).

How the goal is defined & visualized

How to set the Goal which Motivated,Challenges the Employees across the organisation ?

Typically, the employee is asked to define SMART objectives; objectives that are

S Specific M Measurable A Achieveable R Realistic T Time bound

Five step process for corporate objective achievement

What is MBO?

Management by objectives (MBO) is a systematic and organized approach that allows management to focus on achievable goals and to attain the best possible results from available resources.

It aims to increase organizational performance by aligning goals and subordinate objectives throughout the organization. Ideally, employees get strong input to identify their objectives, time lines for completion, etc. MBO includes ongoing tracking and feedback in the process to reach objectives

Core concept

According to Drucker managers should "avoid the activity trap", getting so involved in their day to day activities that they forget their main purpose or objective. Instead of just a few top managers, all managers should:

participate in the strategic planning process, in order to improve the implementability of the plan, and

implement a range of performance systems, designed to help the organization stay on the right track.

Level-1 managers

Basic Management Skills for Beginning Managers

It is the foundation of the management skills pyramid, whichshows the skills a manager must master to be successfuland shows how these management skills build on each othertoward success.There are four basic management skills anyone must masterto have any success in a management job. These four basicskills are plan, organize, direct, and control and are discussedseparately in detail below.

Planning……..

Planning is the first and most important step in any managementtask. It also is the most often overlooked or purposelyskipped step. While the amount of planning and the detailrequired will vary from task to task, to skip this task is to invitesure disaster except by sure blind luck.Although most people associate the term planning with generalbusiness planning, there are also different levels of planning:• Strategic Planning,• Tactical Planning,• Operational PlanningAnd there are different kinds of planning:• Disaster Planning• Succession Planning• Crisis Planning• Compensation Planning

Organizing

A manager must be able to organize teams, tasks, and projects

in order to get the team’s work done in the most efficientand effective manner. As a beginning manager, you may beorganizing a small work team or a project team. These sameskills will be required later in your career when you have toorganize a department or a new division of the company.Clearly, there is a lot of overlap between planning the workand in organizing it. Where planning focuses on what needsto be done, organization is more operational and is more

focused

Organizing

on how to get the work done best.When you organize the work, you need to:• determine the roles needed,• assign tasks to the roles,• determine the best resources (people or equipment) forthe role,• obtain the resources and allocate them to the roles,and• assign resources to the roles and delegate authorityand responsibility to them.

Directing the team…

Directing is the action step. You have planned and organized the work. Now you have to direct your team to get the work done. Start by making sure the goal is clear to everyone on the team. Do they all know what the goal is? Do they all know what their role is in getting the team to the goal? Do they have everything they need (resources, authority, time, etc.) to do their part? Pull, Don’t Push You will be more effective at directing the team toward your goal if you pull (lead them) rather than push (sit back and give orders). You want to motivate the people on your team and assist and inspire them toward the team goals.

Control

Some writers try to “soften” this skill by calling it “coordinate” or similar terms. I prefer the stronger term, “control”, because it is essential that the manager be able to control the team’s activities. In the steps above, you have planned the work, organized the resources to make it happen most efficiently, and directed the team to start work. In the control step, you monitor the work being done. You compare the actual progress to the plan. You verify that the organization is working as you designed it. If everything is going well, you do not need to do anything but monitor. However, that seldom happens. Someone gets sick,

Control

the database sort takes longer each iteration than projected,a key competitor drops their prices, a fire destroys the buildingnext door and you have to evacuate for several days, or someother factor impacts your plan. The control step now dictatesthat you have to take action to minimize the impact and bringsthings back to the desired goal as quickly as possible.Often this means going back to the planning stage and adjustingplans. Sometimes it may require a change in the organization.And you will have to re-direct everyone towardthe new goals and inspire them. Then, of course, you controlthe new plan and adjust if needed. This cycle continues untilyou complete the task.

Motivation

MotivationThe most fundamental team management skill you mustmaster is motivation of your team and of the individual membersof the team. You can’t accomplish your goals as a managerunless your team is motivated to perform, to produce, todeliver the results you need. Motivating each of the individualson your team requires recognition on your part as eachteam member’s motivation needs are different. And motivatingthe team requires a different approach from motivatingthe team members.

Training and Coaching

It is unlikely that you will ever manage a team where everyone

is adequately trained. It is even more unlikely that you will have a team that never needs coaching. You need

to be able to identify the training needs of your team

members and be able to get that training for them. And you need to

coach all the members of your team, even the well trained

ones, to help them achieve their best levels of performance

Employee involvement

All the training we do as managers, all the motivation weattempt, all that positive feedback and morale building areall aimed at one thing. Increasing employee involvement. Ifyour employees are not involved, if they just come to workto warm a seat, you won’t get their best performance. If youdon’t get their best, everything they do will cost you morethan it should have. It might be in a high error or rework

rate.It might be in an innovative new idea that they didn’t share

Employee involvement

with you. Whatever the issue, it will cost you.So how do you get your employees engaged and

committed?Here are the basics: Inspire and AdmireOne of the biggest mistakes a manager can make is to

ignoretheir employees. The same attention you paid to theirwork assignments, to their satisfaction levels, to their senseof being part of a great team needs to continue for as long

asthey are in your group. As soon as you start to slack off,

theirsatisfaction and motivation decreases and you lose them.

Personal Management Skills

It is the next level of the management skills pyramid, which

shows the skills a manager must master to be successfuland shows how these management skills build on

eachothertoward success.There are two areas of personal management skills you

mustmaster to be successful as a manager. These are self

managementand time management.

Self management

By this point in your development as a manager, you aregood at assigning work to your employees and coachingthem through the difficulties so they can produce their bestwork. You know how to motivate them and discipline them.You have built them into a team. But are you as good atmanagingyourself as you are at managing others? Do you stayfocused on the tasks that are truly important and not just urgent?Do you do your job the best you are able?

Time Management

If you have learned nothing else in your management career,you have learned that there is never enough time to do all the things you feel need to get done. That is why it is critical to your

success as a manager that you be skilled at managing time

Leadership Skills

Ask anyone and they’ll tell you. There’s a difference between

managers and leaders.Ask them what that difference is and they may have a bitmore difficulty. Suddenly the words become amorphous

andundefined. Somehow leadership is an intangible - a

charismaticcomponent that some people have and others simplydon’t. That’s why, according to the ubiquitous “they”, it is

Leadership Skills

such a rarity.The difference between being a manager and being a leaderis simple. Management is a career. Leadership is a calling.You don’t have to be tall, well-spoken and good looking tobe a successful leader. You don’t have to have that “specialsomething” to fulfill the leadership role.What you have to have is clearly defined convictions - and,more importantly, the courage of your convictions to seethem manifest into reality. Only when you understand your

Skill which drives Organizations