Simon Ashworth

Zurich University of Applied Sciences (ZHAW) &

Liverpool John Moores University

ashw@zhaw.ch, +41 79 138 6852

How FM can successfully engage with

and

benefit from the BIM process

1. Introduction: the impact of BIM

2. Role of FM: and benefits of BIM to FM

3. Findings: “FM Awareness of BIM” survey

4. CSF: to help FMs on their BIM journey

5. Guidance: BIFM material for FMs in practice

6. Q&A

Agenda

1. Introduction: the impact of BIM

BIM Model:Institute of Facility Management, Wädenswil

Building information modelling (BIM)… is no longerjust a technology or a process, it is a mindset for theentire built environment. It is changing the way wedesign, build and operate our facilities and premises.

The FM role is crucial. Their knowledge of managingassets over their whole life is vital to ensure BIM issuccessful in achieving a sustainable built environmentto meet users needs.

The impact of BIM

What has happened in the UK

Construction and FM: economic impact

£ 107 Billion = UK Construction Market (HM Gov, 2010)

£ 155 Billion = UK FM Market (Teichmann, 2009)

£ 262 Billion = 33% = 86 Bilion

If FM & Construction, made 1-5% savings?

£ 2.6 - £ 13 billion

“FM & Clients: Information needs over WLC for BIM process”Construction: Digital Knowledge Gap: Clients and FM

information

BIM adoption in the O&M phase is currently less than 10%

(Eadie, et al., 2015)

Digitisation: driving change

2. Role of FM and benefits of BIM to FM

BIM Model:Institute of Facility Management, Wädenswil Switzerland

Why should BIM of interest to FM?

What is the role of FM? …

How will BIM help me?

Acceptance & opening

death valley of knowhowB

IM P

roce

ss -

Co

nst

ruct

ion

Pro

ject

Info

rmat

ion

3D

Gra

ph

ical

No

n-g

rap

hic

alD

ocu

men

ts

Day

-to

-day

FM

Op

erat

ion

s &

Info

rmat

ion

nee

ds

Pro

du

cts

Pro

cess

esSe

rvic

esC

ost

s

Construction UseConstructionBetriebsvorbereitung

In UseHandover and Close out

Asset Information Requirements (AIR)

Employers Information Requirements (EIR)

Organisational Information Requirements (OIR)

Information Needs AIM Optimise Assets

Asset Management Strategy & Policy

A change in approach is required

Model: Ashworth, adapted Stierli (2014)

FM: the customers needs

Jäschke (2012)

Benefits?

To avoid costly mistakes

To make better decisions early

Design Effort

MacLeamy Effort Curve HOK (2010)

Consider new-build design before its built

• Early FM: review of issues with D&C team

• Understand: how asset will work in operation

• Plan: define information needed at handover

Many FM problems: poor design

To address issues before the occur

“digital twins”

We need to move from this to…

To better manage information

Ashworth, adapted from Arup, Scuderi (2013)

DataNeeds

FM Data

Planning

DesignBIM Data

Construction BIM Data

“AS BUILT” BIM Data

At Building Handover

FM BIM Data

use in Operation

Asset Information System

CAFM & Other Tools

Design & Construction - HandoverStrategy Use

Increasing Asset Information Level of Detail, Categorisation and Structuring of Data

Asset Intelligence:IFC Open Standards ModelCOBie Data structureStandardised objects and common guidelines and classification systems

EIR:Client NeedsOrganisation InformationAsset InformationManagement Systems

Reduction Process

Data migrated into

FM Management

Systems

Strategy Client Needs

Definition of Client Needs

EIR

Design Process

Construction through Supply Chain

Data Handover

Operation &

Maintenance

To reduce data to what is really needed

Start with the end of mind Start

(AIM)

Asset Information Model

To ensure FM / AM

Operational efficiency

WHAT information is needed?

(PAS 1192-2, 2013)

End

FM/ClientStrategy

BS8356-1/2 Briefing for FM

BIFM Operational Readiness Guide

Help to define:• FM requirements• Information for the EIR

Information: elements

3. Key findings: “FM Awareness of BIM” survey

BIM Model:Institute of Facility Management, Wädenswil

Research partnership

This research was conducted as part of an international partnership between:

• BIFM• Zurich University of Applied Sciences• Liverpool John Moores University

Government perspective

Research aim

To establish and benchmark levels of awareness of Building Information Modelling (BIM)

• The findings will help inform industry and support the development of BIFM guidance on “BIM for the FM industry”

• The research was undertaken as part of the authors PhD project in March 2017 and published in August 2017

http://www.bifm.org.uk/bifm/knowledge

International context

• 254 responses• January - March 2017• 28 countries• Range of stakeholders

Awareness and perception of BIMBefore taking this survey had you ever heard of BIM?

Please indicate the timescale you think is relevant for the impact

Do you believe that BIM will help support the delivery of FM?

Do you believe BIM will have a significant impact on the FM industry?

91.7% 74.0%

83.5%

Experience of key BIM documents

Have you any experience of the following key documents used in the BIM process?

Experience: generally low

FMs confidence: BIM engagement

Based on your current knowledge/experience of BIM, how confident would you feel about engaging in a BIM project and taking on roles such as reviewing or writing the OIR, AIR, EIR etc?

Confidence: generally high

General perception and awareness

From your awareness and understanding of BIM, please indicate your level of agreement with the following statements

Benefits of BIM to FM

Please indicate your level of agreement with the following statements

Ranked: (combining strongly agree and agree)

123

Barriers to BIM adoption and use

Please indicate your agreement concerns/barriers relating to BIM

123

Ranked (combining strongly agree and agree)

© Bew & Richards (2013)

UK government’s BIM strategy

The government has described three different levels of BIM. Are you aware of these different levels?

Are you aware of the government “Digital Built Britain – Level 3 Strategy”?

46.5%

48.0%

AM and BIM in organisations

Does your organisation have the following in place?

BIM training in organisations

Please indicate your level of agreement with the following

Other key guidance used by FMsAs well as the BIFM guidance people are using:

• Government Soft Landings

• GSA BIM Guide 08 - Facility Management and BIM requirements

• COBIM 2012

• BIM Handbook of EU BIM Task Group

• Penn State BIM Execution Plan

• National BIM standard (National Institute of Building Science)

• NBIMS standard, especially part 4.2 (COBie)

• NBS BIM Toolkit (digital Plan of Work, Uniclass, etc.)

• CIBSE life cycle and Product Data Templates

• RICS suite of information and their BICS service

• Swiss SIA 2051: building information modelling (in development)

Summary - Key findings

91.7% of people asked had heard of BIM72.0% believe "the FM industry is not clear what BIM is"83.5% believe BIM will support FM service delivery74.0% think BIM will significantly impact on the FM industry83.8% believe this impact will be within the next five years81.1% fully-agree/agree “companies that introduce and use

BIM will have an advantage over those who do not”83.9% fully-agree/agree "BIM has the potential to add value

to FM".84.3% fully-agree/agree "BIM will help improve data transfer

to CAFM systems"

Summary - Key findings … continued

67.7% disagree that the “FM industry is well-prepared to handle BIM projects”

91.3% fully-agree/agree that “FM professionals would benefit from early involvement in the BIM process to be able to define their needs in the BIM process”

88.2% fully-agree/agree that BIM is about “improving thecooperation process, not just software models"

72.0% disagree that "BIM is only for new builds“

Conclusion: The FM industry needs to do more to help FMs who are starting their own BIM journey

4. Critical Success factors: to help FMs on their BIM journey

BIM Model:Institute of Facility Management, Wädenswil

1. Knowledge: understand the BIM process

2. Benefits: understand how FM can use BIM to its advantage

3. Role: what FM needs to do in the BIM process

4. Engagement: early in the process (avoid garbage in = out)

5. Needs: define what information is needed for CAFM (other tools)

6. Guidance: develop for the FM industry

7. Network: with other FMs to benefit from their experience

8. Start: to help FMs on their BIM journey

Critical Success factors: FM and BIM

5. Guidance: BIFM material for FMs in practice

BIM Model:Institute of Facility Management, Wädenswil

BIFM guidance documents

www.bifm.org.uk/bifm/knowledge/goodpracticeguides/BIM_projects

Research workThe following List of publications are available on FM and BIM topics from the authors

Meslec, M, Ashworth, S and Druhmann, C (2018) Integrating BIM and Life Cycle Sustainability Analysis , 17thEuroFM Research Symposium, Sofia, Bulgaria

Ashworth, S, Tucker, M, and Druhmann, C (2017). Employer’s Information Requirements (EIR): A BIM case study to meet client and facility manager needs.

16thEuroFM Research Symposium, Madrid, Spain

El-Arousy, M, Ashworth, S and Druhmann, C (2017). Swiss-COBie: Development of a design for information exchange between planners, constructors and

FM in Switzerland. 16thEuroFM Research Symposium, Madrid, Spain

Ashworth, S and Tucker, M.(2017) BIFM Employer’s Information Requirements (EIR): Template and Guidance

Druhmann, C. & Ashworth, S. (2016). Rating systems in conjunction with BIM deliver outstanding possibilities for sustainable construction. Journal of Civil

Engineering and Architecture Research, Vol. 3, No. 10, 2016, pp. 1711-1717.

Ashworth, S, Tucker, M, and Druhmann, C (2016). The role of FM in preparing a BIM strategy and Employer’s Information Requirements (EIR) to align with

client asset management strategy. 15thEuroFM Research Symposium, Milan, Italy

Ashworth, S, Tucker, M, Druhmann, C, and Kassem, M (2016). Integration of FM expertise and end user needs in the BIM process using the Employer`s

Information Requirements (EIR). CIB World Building Congress 2016, Tampere, Finland

Carbonari, G, Ashworth, S and Stravoravdis, S (2015) How facility management can use building information modelling (BIM) to improve the decision

making process. 15thEuroFM Research Symposium, Milan, Italy

Ashworth, S and Druhmann, C (2015). Integration of FM and asset management expertise in digital 3D building models. 7thInternational Facility

Management Congress, Vienna, Austria

Ashworth, S (2015). BIM and FM in Switzerland: A survey of the perception of BIM by FM professionals in Switzerland, IFMA Schweiz. Zurich, Switzerland

Ashworth (2013). Added value of FM know-how, in the building whole life process. 12thEuroFM Research Symposium, Prague, Czech Republic

Research: benefits & ROI of BIM

Benefits:Assets: detailed information in real timeReporting: extraction & managementOther: LCC, tendering, safety etc.ROI: from an FM perspective

Existing building: Institute of Facility Management

6. Questions?

BIM Model:Institute of Facility Management, Wädenswil