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    How far is too far?Lessons forbusiness from

    ultra-high-performingmilitary teams

    James D. Eggensperger

    The author

    James D. Eggensperger is Director of Graduate Programs inJournalism and Mass Communication and Assistant Professor atIona College, New Rochelle, New York, USA.

    Keywords

    Team working, Armed forces, Team learning, Team performance,Organization and methods

    Abstract

    Management in organizations has a common focus on achievinggoals in the most productive, efficient way. Many managers use

    teams as powerful tools in focusing on and achieving goals. Ithas been claimed that everyone in an organization belongs toone or more teams. In parallel to the development of business

    teams, the US military has developed high-performance teams toachieve discreet goals in ultra-stressful, dangerouscircumstances. Teams in business and the military are focused ongoals that require in-depth training, high personal investment by

    team members, deep commitment to the team, complementaryskills, and high performance under pressure. Can businessleaders learn from military teams who have lives depending on

    their performance? The research and analysis points to theconclusion that some lessons from military teams can bevaluable for managers in business organizations, but also

    suggests that high performance may not be as desirable as itseems.

    Electronic access

    The Emerald Research Register for this journal isavailable atwww.emeraldinsight.com/researchregister

    The current issue and full text archive of this journal isavailable atwww.emeraldinsight.com/1352-7592.htm

    Introduction

    Large, modern organizations are managed through

    hierarchical structures that originated centuries

    ago with military organizations, and which are still

    used to show the full complement of equipment,skills, and job levels that are assigned to an

    organization. Kolenda et al. (2001) describe how

    Xenophon, the Greek historian and military

    leader, talked about leadership and control of

    troops in 400 BC. Xenophons goal for a military

    organization was for it to be a rational, orderly,

    and effective community while respecting the

    freedom and dignity of the individuals within it

    (p. 7). This definition could be lifted in toto and

    placed into the operations manual of many

    businesses. Borrowing between the military and

    business continues. Truskie (1999) refers often to

    military and law enforcement organizations as onemodel of a high-performing organization. Military

    management books such as Leadership: The

    Warriors Art(Kolenda et al., 2001) are replete with

    references to common business strategy terms.

    Both military and business organizations

    typically:. have specific measurements and goals;. have motivated leaders;. have established structures and

    communications processes; and. are under pressure to produce results.

    Both often use teams as key organizational andoperational strategy elements for achieving their

    goals.

    However, the author observed an important

    difference during service as an officer in the US

    Army and as an executive with IBM from the mid-

    1970s to the mid-1990s. The military, by its very

    nature, practises a high degree of urgency, and

    penalties for non-performance or failure can be

    much more Draconian and result in casualties or

    death. In most business organizations, failure to

    perform results in dismissal at worst.

    This paper explores those dimensions: the

    similarities between high performance teams inmilitary organizations and in business and what

    lessons business leaders can learn from military

    teams, arguably the highest of high-performing

    teams. This paper also will examine:. the military teams that may be the highest of

    high-performing teams;. case histories from new battlefronts;. lessons that may be learned from the new ways

    that these teams operate; and. potential problems of institutionalizing very

    high performance teams.

    Team Performance Management

    Volume 10 Number 3/4 2004 pp. 53-59

    q Emerald Group Publishing Limited ISSN 1352-7592

    DOI 10.1108/13527590410545045

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    Command and control andcommunications

    Military leaders, from the time of the Roman

    legions, have organized their fighting men into

    subgroups according to skills and combat

    capabilities, such as cavalry, artillery or infantry.

    Fundamental to the efficient functioning of any

    organization is a method of transmitting the

    functional information of the organization to lower

    levels and ultimately to the people who are

    responsible for carrying out the functions of the

    organization.

    Military operations, as observed by the author

    during military training leading to service in

    Vietnam, rely heavily on disciplined, highly

    defined command and control processes to ensure

    that the immediate goals of the organization are

    transmitted to those who must act and that there is

    no question as to what is expected. Command and

    control defines a system developed over time and

    under high-stress conditions. Command defines

    the issuing of orders based on strategic and tactical

    objectives, and control defines the ability to ensure

    that subordinates follow those orders in a specific

    manner based on rigid training and highly detailed

    methods of operation.

    There are distinct and important differences

    between military command and control processes

    and the management processes of business

    organizations. Military management has

    developed communications processes using terms

    and signals that are designed to eliminate almost

    all chance of misunderstanding. For example,military troops are taught to spell out the most

    elementary commands and data transmission in a

    phonetic alphabet a distinct word standing for

    each letter of the alphabet so that there is little

    chance for ambiguity. Hand signals are taught to

    eliminate the need for verbal communication in

    the heat and noise of battle.

    Clancy (2002) explains that each member of an

    Army Special Forces team can send and receive

    Morse code and can speak the language of the

    country where he is operating. Special Forces

    soldiers also are trained in the culture of the

    societies where they are working.The very nature of conflict and high intensity

    situations dictates that each member of the team

    responds the same way every time to commands.

    Clancy quotes General Carl Stiner, a retired army

    general who was the commander of the US Special

    Operations Command, on training, Every soldier

    should be required to fully [italics in original]

    perform every task to the standard expected of him

    for success in combat (p. 125).

    Further, the observation of the author based on

    basic army combat training is that procedures and

    specific commands are highly detailed and are

    repeated during training drills with the specific

    goal of establishing habits and automated

    responses among soldiers so that orders are

    followed exactly and immediately. Such an almost

    unthinking response results in predictable

    behaviors and actions across the military

    organization, from top to bottom.

    In contrast to the militarys detailed training and

    practice in applying communications and culture-

    based information transfer, business organizations

    often merely publish policies and procedures in an

    effort to establish consistency of response and

    predictable results. Company manuals, today

    often published on intranets, contain detailed

    policies on topics ranging from travel and expense

    accounting to contacts with suppliers to relations

    with the press. Training and company orientations

    are designed to establish company cultures which

    define the behavior of employees across an

    organization.Katzenbach and Smith (1993) detail the

    barriers to successful team implementation as:

    . . . lack of conviction that a team or teams can work

    better than other alternatives; personal styles,

    capabilities, and preferences that make teams risky

    or uncomfortable; and weak organizational

    performance ethics that discourage the conditions

    in which teams flourish (p. 21).

    The lack of personal conviction may be a critical

    factor in the inability of business to establish high-

    performing teams.

    Attitudes of team members

    Both military and business organizations have

    defined special, smaller groups of specially chosen

    employees for highly defined, specialized activities

    that carry out highly defined operations in support

    of the larger strategy of the organization.

    In the military, ultra high-performing teams,

    known as Special Operations Forces, have been

    defined for tactical projects that require special

    skills and attitudes. Potten and Sepp (2001)

    suggest that todays new special forces teams

    comprise dedicated high achievers, many of whom

    share the following attributes:

    . . . a combat veteran, about 31 years old, conversant

    in a foreign language, with 12 to 14 years of Army

    service. He also has 13 to 14 years of formal

    education (about 40 percent have either an

    associates or bachelors degree), and a standard

    Army intelligence test score of around 127 (100

    points is theArmy mean; 110 is needed to enter West

    Point) (cited in Kolenda et al., 2001, pp. 333-4).

    Special operations forces (the US Armys Green

    Berets and the US Navys SEALs are the best

    How far is too far? Lessons for business from military teams

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    known) work in small team environments which

    demand the highest performance and where

    anything less than high performance may result in

    injury or death. In contrast to most military

    situations, where opportunities for individual

    initiative have consciously been limited and even

    frowned on because individualism can be likened

    to unpredictability, special operations team

    members are taught to work independently and

    respond to fluid situations quickly and decisively.

    Members of the special forces are carefully

    chosen and have been called the Renaissance

    Men of the military (Clancy et al., 2001). Because

    the physiological and psychological toll of

    becoming such a high performer will be intense,

    the washout rates and qualifications for military

    special forces are very high. Clancy et al. (2001)

    estimate that the training of one special forces

    soldier will take a full year and cost at least

    $100,000. They further estimate that as few as

    3 percent of candidates make it through therecruitment, selection and qualification processes.

    Labich (1996) analyzed what he identified as

    high-performing teams in non-business situations

    with an eye toward extracting any lessons that

    business people might take away. He visited

    championship sports teams, oil-field firefighters,

    emergency-room doctors and the Tokyo String

    Quartet in search of the elements that made those

    teams high-performing and successful. He was not

    sanguine about the ability of business people to

    reach the levels of performance demonstrated by

    his examples and by the special forces mentioned

    above:You cant watch such elite, high-performance

    teams operate without wondering what these

    people know that so many of their corporate

    counterparts have yet to learn (p. 90).

    An insight can be gained about the cohesiveness of

    a high-performance military team from the story of

    lieutenant junior grade Jeff Eggers, a 24-year-old

    Rhodes scholar who became a Navy SEAL. Eggers

    told Labich that one sure-fire way to wash out is to

    try to get by without the help of fellow recruits. He

    was quoted as saying: If you are the sort of person

    who sucks all the energy out of the group without

    giving anything back, then you are going to goaway (p. 90). That sense of all-out teamwork is

    carried through in the field. SEALs never operate

    on their own, and their sense of identification with

    the group is all but total. One great source of unit

    pride is that no dead SEAL has ever been left

    behind on a battlefield.

    Katzenbach and Smith (1993) refer to the

    personal commitment orientation of high-

    performance business teams, writing:

    What sets apart high-performance teams . . . is the

    degree of commitment, particularly how deeply

    committed the members are to one another. Such

    commitments go well beyond civility and

    teamwork. Each genuinely helps the other to

    achieve both personal and professional goals.

    Katzenbach and Smith (1993) allude to the fact

    that high-performing business teams outperform

    other business organizations:

    Any group seeking team performance for itself, like

    any leader seeking to build strong performance

    standards across his organization, must focussharply on performance. For organizational

    leaders, this entails making clear and consistent

    demands that reflect the needs of customers,

    shareholders, and employees, and then holding

    themselves and the organization relentlessly

    accountable (p. 14).

    The difference between the two philosophies may

    be more than the degree of personal commitment

    and personal risk. Military teams go into their

    professions with the understanding that they and

    their colleagues are at risk, an environment that is

    true of few other professional situations. In

    business, few if any environments contain risk of

    personal harm.

    Leading high-performance teams

    The governing philosophy of military

    organizations has long been that tacticians and

    experienced soldiers knew best how to operate in

    stressful, high-intensity situations. Military

    management had long ago concluded that any

    deviations from standardized procedures could putboth individuals and missions at risk.

    Labich (1996) concluded that business people

    may not be ready to make the sacrifices required

    for inclusion on high-performing teams. We are

    talking here about teamwork at a rarefied level, a

    swarm of people acting as one, he wrote. Its a

    state in which team members be they musicians,

    commandos, or athletes create a collective ego,

    one that gets results unattainable by people merely

    working side by side. Its all about humility, of

    course. Is that why its such a scarce thing in the

    business world? (p. 90).

    The highest of high-performing teams

    Small teams of highly motivated and focused

    combatants have been employed over the history

    of warfare. The American colonists in the

    American Revolution initially acted as bands of

    guerillas, striking quickly at enemy installations

    and attacking in unconventional patterns. Since

    then, and in other contexts, small combat teams

    with highly focused missions and specialized skills

    have been employed to support geopolitical

    strategy at the local level. Clancy (2002) estimates

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    that the USA has 3,500 special forces troops

    employed in more than 60 countries in an average

    week.

    A new model

    Special operations forces from the USA and other

    countries were inserted into Afghanistan shortlyafter the September 11, 2001 attacks. The value

    and effectiveness of these highest of high-

    performance teams has been shown multiple

    times, and figured prominently in the fall of the

    Taliban months sooner than anticipated. The

    military teams achieved their goals by being highly

    responsive, highly focused and being creative in

    fluid, dangerous situations.

    Priest (2002) interviewed 30 members of

    special operations teams who had been operating

    in Afghanistan and focused on one team that was

    chosen as the best of the best:

    Team 555 had been chosen to be the first A-teaminfiltrated into Afghanistan during the war, the

    vanguard of a small, nearly invisible US ground

    presence that helped topple the Taliban with

    stunning speed and tested a new template for

    warfare (p. A01).

    Further, Priest (2002) reported, most of the A-

    teams split into four detachments of three men

    each so they could cover more territory. Some sub-

    teams went for weeks without seeing other

    Americans. They maintained contact with other

    teams and senior officers via satellite radio, and

    created virtual teams with allies and other

    government forces. The success of those teams was

    measured in stark terms: their very survival as well

    as their ability to vanquish against enemy forces.

    US military operations in Afghanistan may have

    begun to refashion decades-old processes and

    mindsets. New ways of operating are being

    developed because few if any non-US fighting

    forces are willing to go head-to-head with the US

    military, globally acknowledged to be the best-

    equipped and trained force in the world.

    Barry and Hirsh (2001) took note of this

    transition shortly after the attacks in September

    2001:

    Americas increasing need for Special Forces the

    Green Berets in Vietnam are the prototype is,strategists say, a countermove to the shifting tactics

    of potential enemies. A lot of this stems from the

    fact that the United States has the worlds best

    military, and after the gulf war nobody in their right

    mind planned to take us on tank for tank, plane for

    plane, says Andrew Krepinevich, who runs the

    Center for Strategic and Budgetary Assessments, aWashington think tank. As seen in terrorist

    insurgencies, enemies are adopting strategies ofthe weak, the asymmetric approach (p. 37).

    Secretary of Defense Donald Rumsfeld, a

    businessman steeped in military doctrine,

    described the new format of the military response

    to asymmetric attacks by high performance teams

    when he addressed an audience at the National

    Defense University in January 2002:

    From the moment they landed in Afghanistan, they

    began adapting to the circumstances on the

    ground. They sported beards and traditional

    scarves. They rode horses horses that had beentrained to run into machine-gun fire, atop saddles

    that had been fashioned from wood and saddlebagsthat had been crafted from Afghan carpets

    (Rumsfeld, 2002).

    The sight of empowered, creative US Army

    soldiers thundering across the plains in

    Afghanistan, with modern weapons and modern

    communications devices, is one of the memorable

    images of the incursion into Afghanistan.

    The US Defense Department is adapting

    business research and practices for ways to break

    its hide-bound processes and enabling people who

    are used to doing things in specific, highlystructured ways to be creative and find solutions

    depending on personal observations and readings

    of the situation. Ironically, they may have the most

    creative teams and the teams that have evolved the

    furthest on the continuum of high performance

    and innovation.

    Lessons for business

    Special operations forces have emerged at the

    cutting edge of high-performance teams. They

    embody and demonstrate virtually all theattributes of teams defined by leading thinkers.

    They demonstrate:. clear understanding of their tasks;. deep commitment to each other;. a deep sense of linkage with a larger strategy;

    and. specialized skills.

    As pioneers, the teams may have learned lessons

    about personal commitment, responsiveness,

    accepting responsibility, creativity and

    organizational fit that can be applied to other

    organizations. A multitude of definitions and

    descriptions of high-performance teams have beencreated in the team literature, providing a wide

    variety of parameters that management can use for

    creating teams tied to organizational goals, for

    identifying both team leaders and members, for

    measuring the outcomes of teams, for refining the

    role of teams within an overall structure, and for

    separating teams from the ordinary functioning of

    the organization.

    Gustafson and Kleiner (1994) suggested that

    high-performance teams have the following

    attributes:

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    . participative leadership;

    . shared responsibilities;

    . definition of purpose;

    . high communication;

    . a focused future;

    . focused tasks;

    . creative talents; and

    . rapid responses.

    With the possible exception of the focused future

    attribute, high-performing military teams fit all of

    these criteria and add a high quotient of personal

    commitment to other team members.

    That said, the list provides little value when

    measured against the requirements of

    organizations. Except for the attributes of high

    communication and rapid response, the list could

    apply to virtually any organizational entity of a

    modern business enterprise at any level of

    performance. The term high performance has

    come to describe an orientation towards businessoutcomes or measurements such as customer

    satisfaction.

    High-performance teams should be defined as

    small groups that have specific, difficult-to-achieve

    outcomes as their goals. These outcomes should

    also have direct links to overall strategic direction

    and measurements of the meta-organization. Most

    definitions are general and not highly demanding,

    either of the organizations or individuals.

    Collins (1995) addresses the issue of lack of

    definition for high-performance teams, saying:

    There is hardly any research available. When we

    talk about teams, self-managing or self-directing,

    or quality circles, many references are available.

    High performance teams are a different story.

    There are only 23 references on high performance

    teams. And most of them were either case studies

    using a variety of frameworks or simply accounts of

    a snapshot of the teams history.

    Collins (1995) surveyed four teams using 48

    attributes established by Peter Vaill. She based her

    qualitative study of teams, all of which were

    regional winners of excellence awards from the

    Association for Quality and Participation, on

    interviews with team members. High performance

    in this case was winning an award. Based on her

    analysis of interviews with team members, Collinsdeveloped the following list of characteristics

    shared by high-performance teams:. they exhibit behaviors similar to those of a

    newly converted member of a religion or an

    elite club;. they have significant organizational support

    and in turn strongly support the organization;. they are the in-house change agents and are

    continually shifting the way business is done;. they have tremendous influence both inside

    and outside the organization; and

    . they are a primary vehicle for involvement and

    leadership for those populations who may be

    under-represented in many organizations.

    The five attributes begin to define a structure for

    defining high-performance teams in an

    organization. High performance teams are defined

    as special and unusual and focused onextraordinary undertakings. The list would apply

    as well to business organizations as to military

    organizations, though the intensity of activity

    would probably be less in a business organization.

    Once again, personal commitment to fellow team

    members, to the team and to the overall

    organization is conspicuous by its absence.

    Ultra high-performing teams are proving

    effective in asymmetrical, uncertain warfare

    situations. They exemplify the ultimate in open

    systems, taking clues and information from the

    environment, processing it quickly, and

    responding and learning and reacting according tothe feedback received (which can be deadly).

    The question naturally generated from this

    review of the highest of high-performing teams is

    how ultra high performance teams would operate

    when conditions become less harsh and

    demanding.

    Problems of teams

    Teams have grown in stature and promise based on

    highly publicized successes and the promise that

    teams hold for achievement. However, they are not

    a panacea which will solve organizational defects,

    strategic shortcomings, lack of skills or missing

    ethics. There are examples of high-performance

    teams which have produced positive results.

    Katzenbach and Smith (1993) cite Motorola, GE,

    3M and Ford as well as the US military during the

    1991 Gulf War.

    There are, however, other examples of how

    teams did not produce desired outcomes. Gladwell

    (2002) assertsthat one of the lessons of the debacle

    of Enron is that even if the best and the brightest

    people are formed into teams and given virtually

    unlimited authority, they may not automaticallyproduce positive results for the organization.

    Enron hired the highest-achieving students from

    top business schools, and provided them with

    plentiful financing and other tools and resources.

    But in the end the firm declared bankruptcy and

    executives were charged with fraud. Teams

    accelerated the decline of the firm because they did

    not have a commitment to the organization: they

    were focused on personal gain and not on long-

    term results, and they did not have a focused future

    or regard for potential consequences.

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    Some observers have suggested that high-

    performance teams can have undesirable effects

    within a larger organization and on individual team

    members because of the special nature of the team,

    the intensity of the activity and suspicions of

    special treatment among the larger population of

    the organization.

    Baloff and Doherty (1989) describe negative

    consequences which teams may face within the

    overall organization:

    These negative consequences fall into three

    categories. First, participators may be subjected to

    peer-group pressure against what is perceived as

    collaboration with management in ways that

    endanger employee interests. Second, the

    participators managers may attempt to coerce

    them during participation, or they may retaliate

    against the participators if the results of the

    participation displease them. Third, participators

    may have difficulty adapting psychologically at the

    end of a highly motivating participation effort if

    they are thrust back into a narrow, rigidlytraditional tasks. (pp. 51-2).

    Within some teams a protective screen develops

    which separates the team members from others in

    the organization. According to Collins (1995),

    team members create and adopt a belief that:

    . . . if you are a part of the team, you are considered

    family and special. If you are not part of the team,

    you are an outsider and as in families, it may be

    okay for you to talk about your family, but it is not

    okay for anybody else to talk about them (p. 24).

    Military personnel exhibit similar tendencies but

    maintain the pattern of high intensity and

    exaggerated responses not found in less intenseorganizations. Clancy et al. (2001) make the point:

    Because those in a soldiers parent branch (armor,

    infantry, aviation, etc.) tend to view a special forces

    candidate as a traitor or malcontent, failure to

    qualify frequently results in his leaving the service

    entirely (p. 24).

    Team-focused organizations may also be difficult

    for an overall organization to accommodate. When

    the war in Vietnam ended, history repeated itself in

    a pattern which is instructive for scholars of

    modern organizations. The point is made that

    special operations teams have long been out of the

    mainstream of the US military and moreconventional military organizations and officers

    have repeatedly sought to bring unconventional

    forces inside the tent, eliminating the special

    privileges and the unique training and uniforms of

    the special forces.

    For example, after Vietnam, there was a

    concerted movement by the mainstream military

    to bring special operations forces back into a more

    structured and controlled situation (Marquis,

    1997). Congress countered the military

    establishment and passed legislation establishing

    the Special Operations Command. The legislation

    elevated the special operations forces from the

    Navy, Air Force, Army and Marines and gave them

    organizational status equal to more traditional

    branches. Barry and Hirsh (2001) observed in

    Newsweek:

    In the Pentagon, the shift to this new field of

    conflict portends jealous bureaucratic battlesbetween the conventional services and Special

    Forces. Since the cold war, the budget for most

    conventional units has declined or remained

    stagnant; funding for Special Forces has grown

    (p. 38).

    Insights into the future from militaryteams and leadership

    Business has learned from military organizationsfor centuries, as have other organizations in

    society. The military is often on the leading edge

    because of its high profile, critical requirements

    and because it has funding when other

    organizations do not. Can any or all of the

    innovative operations and practices of the new,

    ultra high-performance military teams be

    extrapolated into teams from other organizations

    that operate in less stressful and less threatening

    environments?

    Creativity under stress in an organization that

    demands precise responses may be a highly desired

    model for modern business, as it is for the military.

    But its desirability in the long run is not clear,

    either from a business or from a military point of

    view. Within the first six months of 2002, two

    special forces soldiers shot and killed their wives

    and two others committed suicide. Three of the

    men had been deployed to Afghanistan and had

    returned. The Army has not made a specific causal

    connection with either the roles the men played in

    Afghanistan or their training and experiences in

    special forces. The implications of high-stress,

    continuous pressure situations are yet to be

    understood clearly.

    The human capacity for achievement and

    breaking points, even in the supportive

    atmosphere of a high-performance team, has

    limits. Whether new applications of technology,

    changes in social mores and the demands of ultra-

    high performance will combine to push team

    members to those limits is an area for further

    study. Ulmer (2001) surmises that even self-

    actualized individuals, the Renaissance men of the

    special forces, will need personalized guidance and

    management:

    Many careful observers of organizational change

    have concluded that the future battlefield, full of

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    speed and enhanced lethality and smaller operating

    units and an urgency for local decision making to

    adapt to rapidly changing conditions, will requiremore and better leadership, not less. The thinking

    is that with routinely widely dispersed information

    combined with the need for local innovation tomove inside the enemys own decision cycle there

    must be particularly strong mutual trust between

    leader and follower (p. xxxvi).

    Academic research on teams often mentions

    management and leadership only in passing.

    Management is needed to define tasks that need to

    be done, to form teams of members with

    complementary skills and personalities and then to

    empower the team to do its job. Sundstrom (1991)

    suggests that the role of management is primarily

    facilitation: providing the tools and even office

    space which will foster the work of teams.

    In the final analysis, this may be what separates

    ultra-high performing teams from high-performing

    teams. The higher the stakes, the more intense the

    reaction and the fewer the people who will even try

    to be part of the team. The challenge for

    management is to provide a team with a challenge

    that is reachable, not one that will endanger both

    the team and the organization.

    References

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    Arostegui, M.C. (1995), Twilight Warriors, St Martins Press,

    New York, NY.Entin, E. and Serfaty, D. (1999),Adaptive team coordination,Human Factors, Vol. 41 No. 2, p. 312.

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    US National Archives and Records Administration (n.d.),Eli Whitney and the need for an invention, article onDigital Classroom Web site, available at:www.archives.gov/digital_classroom/lessons/cotton_gin_patent/cotton_gin_patent html (accessedSeptember 2, 2002).

    How far is too far? Lessons for business from military teams

    James D. Eggensperger

    Team Performance Management

    Volume 10 Number 3/4 2004 53-59

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