How 60k Users Access the Documentum Platform at Volkswagen ... · data WissensWERK Corporate...

1 © Copyright 2016 Dell. All rights reserved.

How 60k Users Access the Documentum Platform at Volkswagen Group Mirko Weller, Volkswagen AG Christian Meier, fme AG

How 60k Users Access the Documentum Platform at Volkswagen Group Momentum Barcelona 2016

Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016

Agenda

1. Key Figures of the Volkswagen Group 2. ECM Documentum in the Volkswagen Group 3. Document Management with the Example of Volkswagen DMS 4. Strategy

Volkswagen AG / Enterprise Content Technologies / Mirko Weller November 2, 2016 5

Agenda



Production

10,017,000 vehicles

Key Figures of the Volkswagen Group in 2015

Production per working day

Ø 38,527 vehicles

Finance

Sales revenue: €213.3bn Profit after tax: €-4.1bn


Key Figures of the Volkswagen Group in 2015

Employees

610,100

Models

approx. 338

Production plants

119 worldwide


Agenda



Why Document Management?

Increasing flood of information

• The number of (digital) documents, emails etc. is constantly increasing • The structured storing of documents becomes more difficult • The search for important information is tough and time-consuming

Security of information

• Classification according to confidentiality • Protection of confidential and classified documents

Legal requirements • Audit proof storing and archiving of documents

Corporate guidelines • Technical implementation of the classification system for documents

November 2, 2016 Volkswagen AG / Enterprise Content Technologies / Mirko Weller 10

http://iproject3.wob.vw.vwg/vw/NE-DMS.menu_407225.html

1998 2005 2010 2016 2015 2000 2003 2002


ECM Documentum in the Volkswagen Group

11


ECM Documentum in the Volkswagen Group

becomes Volkswagen Group standard for document management

Launch of Volkswagen DMS 3 in the technical development

Migration of Volkswagen DMS 3 to 4 (18.000 users) Volkswagen DMS

> 60.000 users

1998 2005 2010 2013 2012 2000 2003 2002

Managementof logbooks

Digital personnel record

Product information system

Management of vehicle diagnostic data

WissensWERK

Corporate archive

Volkswagen DMS 4

Volkswagen DMS 3

Digital Settlement control

Photo archive

2007

MDMO e2e- Interface

2015 2016

Group DMS Pilot

Custom solution based on Documentum

12

Agenda



Volkswagen Document-Management-System (DMS)…

Volkswagen DMS provides its worldwide users:

• A platform for active cooperation

• A secure storage for confidential and classified documents • The technical implementation of the classification system for documents • Visualized folder structures • An extensive full-text and properties search • Flexible allocation of access authorizations up to document level

November 2, 2016

…is the group standard system for the structured storage and management of electronic documents.

Volkswagen AG / Enterprise Content Technologies / Mirko Weller 14

Facts and figures about the system

• The technical basis is Documentum by EMC

• Approx. 68.000* Volkswagen employees are currently using the system

• Access from every international location possible

• Access for external partners possible as well

• Besides Volkswagen, brands such as AUDI, VW Nutzfahrzeuge, Skoda, Seat, Bentley, Bugatti are using the system

• Personal authentication via PKI-Card is essential

• Support of single-sign-on

*Status October 2016 November 2, 2016 Volkswagen AG / Enterprise Content Technologies / Mirko Weller 15

Volkswagen AG / Enterprise Content Technologies / Mirko Weller

Communication – Use

Content Server

Authorization

xPlore

SAN/NAS

Database

Users

16 November 2, 2016

Appl. Server

Volkswagen DMS back end

• Content Server • Since 1998 • Complete data migration 2009/10

• Webtop based • Approx. 68.000 users • Since 2009/10

Volkswagen DMS Client • i.a. MDMO based • Approx. 38.000 users • Approx. 4.000 MDMO

users • Since 2012/13

EMIL • D2 based • Future client to replace

the webtop • Pilot operation • Approx. 100 users • Since 2015

Group DMS

• 22,5 million documents • 35 TB data volume

• Interface to connect external systems

• In use at 15 systems • Since 2007

e2e-interface

Components of Volkswagen DMS (2016)


Volkswagen DMS back end

• Content Server • Since 1998 • Complete data migration 2009/10

• Webtop based • Approx. 60.000 users • Since 2009/10

Volkswagen DMS Client • i.a. MDMO based • Approx. 38.000 users • Approx. 4.000 MDMO

users • Since 2012/13

EMIL • D2 based • Future client to replace

the webtop • Pilot operation • Approx. 100 users • Since 2015

Group DMS

• 22,5 million documents • 35 TB data volume

• Interface to connect external systems

• In use at 15 systems • Since 2007

e2e-interface

Components of Volkswagen DMS (future)


• Future client containing the administrator functions for Group DMS

Group DMS Admin Client

Agenda



Strategy

Launch of Group DMS & Group DMS Admin

2010 2013 2012

Volkswagen DMS 4 MDMO

2015 2016

Group DMS Pilot

Group DMS Admin

2017

Group DMS

2018

Start of phase-out of webtop-based client


Custom solution based on Documentum

20

Additional Value of GROUP DMS and Group DMS Admin Client

• Slim in terms of functions • Focused on main functions of Volkswagen DMS • Core area: Creating, editing, storing and sharing documents • Allows a fast, uncomplicated and easy storing and exchange of

documents within the group • Modern, intuitive user interface with different workspaces for basic

functions (basic), working with information and metadata (extended) and searches

• User interface can be adjusted to individual needs by using widgets • Fast access to information via widgets (properties, permissions,

versions)


• As concentrated on administrator functions • clearly arranged • fast access to required function

• Modern, intuitive user interface leaned on Group DMS

• based on fme Customer Solution Framework

client for users

21

= client for administrators =


Development Partnership between Volkswagen Group and fme AG

• Long and trustful partnership since 1998 regarding Documentum projects

• fme tasks: Development, architecture, operation, conception, DCTM strategy, client strategy, data migration, rollouts and more

• Developed applications amongst others:

• Volkswagen DMS

• Group DMS

• Group DMS Admin Client

22

fme Custom Solution Framework Christian Meier – fme – 2016-11-02

Fast – Modern – High Usability – Flexible - Powerful

CSF Custom Solut ion Framework

The best choice for custom Documentum solutions!

25 © fme AG

• Client Expectations • Clients Portfolio • Definition • Benefits • Use Cases • Project Approach • Architecture • Samples • Q&A

Content

28 © fme AG

• Scope – Documentum based applications with special requirements which cannot be resolved through OOTB clients – CSF is not an OOTB client. Each solution is individual but based on the framework

• Focus: Performance, usability, flexibility

• Elements – Predefined open source technology stack – Development concepts (e.g. automated tests, build process, etc.) – Predefined components and concepts for core elements – Security & Authentication

• Environment – IE11+, FF 31+, Chrome – TomCat – Documentum 7.x

CSF: Definition

30 © fme AG

• Gain full control over source code (Open Source) • Lower the risk (State of the Art Technology) • Reduce fix labor costs by engaging external developers • Decrease training costs • Reduce the project duration • Support by fme protects clients’ investments • Lower development costs by re-using code from other CSF projects • Unleash valuable work time for your core tasks

CSF: Benefit

CSF: Project Approach

31 © fme AG

We run your CSF solutions cost efficiently and reliably. Cost optimization through our nearshore development center in Romania. Run

We present our ideas how to improve your existing solution in terms of architecture and usability. Innovative Ideas

We govern your CSF projects: Program- & Project Management. Consulting & Project Management

We create the conditions for a smooth and a high quality implementation of your CSF solutions: requirements specification, functional specification, interface design, ergonomics. Conception

We implement your CSF projects high quality based and cost efficiently. Cost optimization through our nearshore development center in Romania. Implementation& Testing

We ensure the successful rollout of your CSF solutions. Rollout & Change Management

CSF: Architecture

local file system

Web Application Server

Documentum Content Server

Documentum Foundation Classes (DFC)

CSF Web Application

Angular JS Angular Material

Electron

Spring Spring MVC

HTTP JSON

Browser (PC, Tablet,

Smartphone)

AJAX REST

CSF: #1 Sample fme General Sample

• Material design in combination with newest proven technologies

• Fast interaction due to responsive UI • Mobile ready

Q&A

???

It’s CSF you love to work with.

fme AG | Wolfenbütteler Straße 33 | D-38102 Braunschweig | www.fme.de

Meet us at booth P1 to learn more about fme CSF!

How 60k Users Access the Documentum Platform at Volkswagen ... · data WissensWERK Corporate...

Documents

Transcript of How 60k Users Access the Documentum Platform at Volkswagen ... · data WissensWERK Corporate...