HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING 2016 board packet.pdf · BOARD OF...
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HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING JUNE 21, 2016 LINCOLN PARK 790 W. LITTLE YORK HOUSTON, TEXAS 77091 Transforming Lives & Communities
Transcript of HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING 2016 board packet.pdf · BOARD OF...
HOUSTON HOUSING AUTHORITY BOARD OF COMMISSIONERS MEETING
JUNE 21, 2016
LINCOLN PARK 790 W. LITTLE YORK
HOUSTON, TEXAS 77091
Transforming Lives & Communities
BOARD OF COMMISSIONERS MEETING
Tuesday, June 21, 2016
TABLE OF CONTENTS
AGENDA 2
May 17, 2016 BOARD MEETING MINUTES 3
COMMENTS AND RESPONSES
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NEW BUSINESS
Resolution No. 2848
Opening the Public Housing Waiting List 11
BOARD REPORT 15
FINANCE REPORT 30
HHA CALENDAR OF EVENTS 32
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO
Board of Commissioners: Lance Gilliam, Chair |LaRence Snowden, Vice Chair | Nicola Fuentes Toubia | Shondra E. Wygal | Veronica R. Chapa | Phillis Wilson | Kristy Kirkendoll
AGENDA
AGENDA
I. Call to Order II. Roll Call III. Approval of the May 17, 2016 Houston Housing Authority Board Meeting Minutes IV. President’s Report V. Public Comments
VI. New Business
a. Opening the Public Housing Waiting List
(Resolution No. 2848)
VII. Executive Session Convene an Executive Session to discuss: a. Personnel matters in accordance with Section 551.074 of the Texas Government Code b. Legal issues in accordance with Section 551.071 of the Texas Government Code c. Real estate matters in accordance with Section 551.072 of the Texas Government Code
VIII. Reconvene Public Session
IX. Adjournment
BOARD OF COMMISSIONERS’ MEETING TUESDAY, JUNE 21, 2016 AT 3:00 P.M.
LINCOLN PARK 790 W. LITTLE YORK, HOUSTON, TEXAS 77091
2640 Fountain View Drive, Houston, Texas 77057 | Phone 713.260.0500 | Tory Gunsolley, President & CEO Board of Commissioners: Lance Gilliam, Chair | LaRence Snowden, Vice Chair | Nicola Fuentes Toubia | Shondra E. Wygal | Veronica R. Chapa | Phillis Wilson | Kristy Kirkendoll
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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com
MINUTES OF THE HOUSTON HHA BOARD OF COMMISSIONERS MEETING
TUESDAY, May 17, 2016
A meeting of the Board of Commissioners (“Board”) of the Houston HHA (“HHA”) was held on Tuesday, May 17, 2016, at Uvalde Ranch, 5300 Lake Houston Parkway, Houston, Texas 77049. Chair Gilliam called the meeting to order at 3:05 p.m. Chair Gilliam offered the use of an interpreter or translator to any in attendance. Secretary Gunsolley called roll and declared a quorum present.
Present: Lance Gilliam, Chair
LaRence Snowden, Vice Chair Shondra E. Wygal, Commissioner Phillis Wilson, Commissioner Tory Gunsolley, Secretary
Absent: Veronica Chapa, Commissioner Chair Gilliam acknowledged former Commissioner, Ms. Bobbie Figures, whose service with HHA’s Board of Commissioner recently ended. He honored Ms. Figures for six years of dedicated service to the Houston Housing Authority and presented her with a plaque. Ms. Figures thanked Chair Gilliam. Applause. APPROVAL OF MINUTES Chair Gilliam called for discussion or approval of the April 19, 2016 Board of Commissioners meeting minutes. Secretary Gunsolley stated that a revised copy of the April 19, 2016 minutes was distributed based on the comments and changes provided during the pre-meeting sessions with the Commissioners. Chair Gilliam asked for a motion to approve the April 19, 2016 minutes.
Commissioner Wilson made a motion to approve the minutes for the April 19, 2016 HHA Board of Commissioners
meeting. Commissioner Toubia seconded the motion. The minutes passed unanimously.
PRESIDENT’S REPORT Secretary Gunsolley stated the HHA has been extremely busy with the flood recovery this month. He shared that in total, the HHA had approximately 20 voucher families whose apartments were rendered inhabitable because of the flooding. He indicated that staff conducted a voucher issuance and briefing and provided housing search assistance. Secretary Gunsolley added that we have been coordinating with the City on Arbor Court Apartments and while we have no official
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role, the HHA is here to assist and we have been trying to be helpful. He explained that the HHA has tried to help City officials navigate this process as it is a private owner and the vouchers are actually administered through the Southwest Housing Compliance Corporation, which is based in Austin, Texas. He stated that the HHA has been helping with this and additionally, there was a need at the FEMA Outreach Center in Greenspoint for Spanish translators and so, we been staffing the FEMA Center with HHA staff to help in this regard. Secretary Gunsolley continued, stating that he also attended the Texas National Housing Trust Fund Roundtable that the Texas Department of Housing & Community Affairs (TDHCA) sponsored this month. He explained that the National Housing Trust Fund was authorized six to eight years ago by Congress, but it was never funded. He stated that the funds were supposed to come from the proceeds of Fannie Mae and Freddie Mac, but then the financial meltdown occurred and they weren’t earning revenue. Secretary Gunsolley indicated that when they started earning revenue, this revenue was being swept to the Treasury Department and so, the proceeds never made it over to the Trust Funds until this year when HUD announced about $125 million nationwide. He stated that the allocation that the State of Texas gets, is just under $5 million, it’s $4.7 million or so. He added that the State of Texas now needs to decide how to allocate these funds. He indicated that they are directed by statue that the State has to do a regional distribution, so if they use the 9% method, there are 26 regions and if they divide up $4.7 million twenty-six ways, that doesn’t help get anything built. Secretary Gunsolley continued, stating that TDHCA was seeking input, so he attended the Housing Trust Fund Roundtable spent and discussed possible ways to distribute funds and allocate the money. He remarked that there is nothing to get excited about at this point in time because we’re not probably talking about a large sum. He advised that at some point, the program could actually be a game changer for affordable housing, but not today because it’s funded in much smaller amounts. Secretary Gunsolley shared that the HHA also received official notice from HUD that our Section Eight Management Assessment Program (SEMAP) score has been confirmed as a High Performer for nine years in a row and the nice thing in the confirmation letter was that due to the recent HUD audit, HUD cancelled their own separate SEMAP confirmation process that they were going to perform and decided because they had some of the top people in the country come in and audit our program and they took a good look at the Section 8 program and they also looked at the SEMAP scores and the SEMAP submissions that this process was no longer needed from the local field office, so that was good news. Secretary Gunsolley stated that lastly, the HHA were told by the White House that we have been selected as one of the White House’s Summer Youth Opportunity Hubs. He indicated that the HHA was already working with the City with the Mayor’s Hire Houston Youth (HHY) Initiative and the Mayor has a much bigger and broader goal, but HHA’s goal is to help place 100 youth from public housing and the voucher programs into summer opportunities. Secretary Gunsolley remarked that he is confident that working with our partners, the HHA should be able to meet or exceed that goal. He concluded that the White House held a press conference yesterday where they announced this nationwide program that Houston will be a part of. Secretary Gunsolley reported that in the financial report there were a couple of notes that he wanted to address. He stated that first of all, we have a positive variance in the Central Office Cost Center (COCC) of over $800,000, when the year-to-date revenue is only expected to be $1.4 million. He stated that the Board might be asking themselves, how did we do such a good job of increasing the revenue? He indicated that this was due to the closing of the Sweetwater Point transaction that we’ve been working on for over a year; and at last, the HHA was able to close this transaction and this added $775,000 in additional revenue. Secretary Gunsolley also reported that there is a negative discrepancy of $508,000 in the maintenance line item that might cause the Board some concern, but this discrepancy is the result of all of the work and extra work that the HHA has done to prepare for the HUD Real Estate Assessment Center (REAC) inspections that we have now finished. He stated that we anticipated that those were one-time events that had been budgeted for, but it was frontloaded in the calendar and so, we should see that variance shrink over time. He added that he doesn’t expect that we will see a deficit of this nature at the end of the year. Secretary Gunsolley stated that this concludes his President Report. Chair Gilliam asked, regarding SEMAP score, if it extends to Public Housing. Secretary Gunsolley responded that SEMAP is for the Section 8 program and the Public Housing Assessment System
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(PHAS) is for the Public Housing program and the component that dropped the HHA out of High Performer status last year in PHAS was the REAC inspections. He stated that the REAC Inspections are the physical inspections and this year, the PMCs and the PHO staff really knocked it out of the park. He indicated that a number of the scores were high enough that HUD won’t do another inspection for three years at that particular property. Secretary Gunsolley explained that if a property receives a really good score, HUD figures that there is no way that this property is going to go bad in one year, and so HUD is not going to come back in one year. He added that there is also another standard for the three year window as well. Chair Gilliam asked if this puts the HHA as High Performer across the board. Secretary Gunsolley replied that this cycle for PHAS hasn’t finished yet, but given where the HHA’s scores are today, he is confident that we will be High Performers again in Public Housing. Chair Gilliam explained that High Performer status is like getting A’s on a report card and this is why it’s very important to the Board. He also stated that at the last board meeting in April, which was the day after the flooding and it was a lot of flooding especially in Greenspoint, HHA staff worked diligently to help out. He thanked Secretary Gunsolley and his staff who went above and beyond in responding to a situation where in most cases we had no responsibility whatsoever and we had very few resources, other than good people helping. Chair Gilliam indicated that he realized from being on the ground, for example, FEMA sent 12 to 14 support staff into a community that had 100% Hispanic families with English possibly being their second language and the communication was challenging because only one of FEMA’s staff spoke Spanish. He stated that the HHA contributed to this and it made a major difference in the FEMA Center. Chair Gilliam continued, stating that at Arbor Court Apartments, he thinks there will be a long conversation at the City level that the HHA will participate in. He indicated that there was about 1900 families in the Greenspoint area impacted by the floods and the HHA didn’t have one vacant unit, which wasn’t really a surprise to him. He added that the HHA did not have the ability to adjust our voucher program without pushing other people further down the waitlist and we didn’t have any physical resources, but with some help from the Austin Housing Authority and a great job done by the Mayor’s Office, everyone who needed to be rehoused or housed on a temporary basis was provided housing. Chair Gilliam stated that at one point, there was a list of about 39 families that we literally called and asked, where are you and what needs to happen? He indicated that the Mayor’s Office pushed further on the landlord to make sure that those families ended up in some type of temporary housing other than a shelter or on a friend’s couch. He remarked that this was a great lesson learned and he thinks that HHA will need to look back at this situation because the reality is, that the impact was geographically limited to a much defined group. He said that every one of those families impacted experienced loss and it was a real loss and so, we can’t have another circumstance occur that could be worse than what had happened in April. Chair Gilliam concluded that it’s clear, we as a City, could rally our resources differently, but HHA’s staff did a great job working overtime hours toward helping those families and he appreciates Secretary Gunsolley for doing this. Chair Gilliam asked for any further questions, concerns, or comments regarding the President’s Report. Vice Chair Snowden commented that he just wants to “piggy back” on what Chair Gilliam said. He remarked that everyone knows how hard he can be on staff and some people say that he doesn’t say enough “good job, well done,” but he must say that he appreciated the work that Secretary Gunsolley did with him leading the efforts with his team. He stated that he also appreciates that we made sure that when the City needed help, the HHA was there to help as best as we could and provide resources at times that weren’t available, but we pushed and places to make them available. Vice Chair Snowden commented, so “kudos” to the staff for doing whatever they had to do and needed to do at this time to help. Vice Chair Snowden continued, stating that for the summer jobs program, he wants to make sure that the HHA highlights this because it’s an awesome thing that the housing authority is willing to do through our vendors and partners that work with us. He stated that the push from HUD to make sure that the HHA is participating and being looked at as a “poster child” for this summer program, is an honor. He remarked that it’s an honor to be in this position and he knows that the HHA will do well with making sure that our youth are getting the opportunities to do some right things during this summer. Lastly, Vice Chair Snowden stated that in regards to the SEMAP score, the HHA doesn’t get enough publicity and accolades from HUD and others outside of the agency on the great work that we are doing with little resources when we are
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constantly asking and needing more. He added that with what resources the HHA has, he has seen Secretary Gunsolley make it stretch as far as he can and so, great job for doing this. Secretary Gunsolley thanked Vice Chair Snowden. Commissioner Toubia asked about the 20 voucher holders who were affected by the flooding, and if they were at one development or if they were across multiple developments. Secretary Gunsolley responded that they were across multiple developments. Commissioner Toubia further asked if these voucher holders have been rehoused or if we found solutions for all of them. Secretary Gunsolley responded that all of the people haven’t been rehoused, but they all have been reissued new vouchers and they all are looking for housing. He stated that HHA expedited the voucher issuance and we’ve expedited the inspection process and the HAP process and in some cases, same day turnaround for both. He added that at the end of the day, it’s still a choice program where people get to choose an apartment. Commissioner Toubia asked, how many of the 20 voucher holders are still in transition? Mark Thiele, of HHA, responded that he has to double check, but it’s about half. Chair Gilliam remarked that what he found out and it was interesting to him, is that it was a real estate answer, but a people problem. He stated that trying to figure this out kind of caught him off guard because when everyone was trying to figure out how to rehouse people as quick as possible, we realized that there wasn’t supply available to accomplish this. He indicated that the question was, how we get those units back online as quickly as possible. Chair Gilliam added that in the process, Neal Rackleff, of the City, and others did a great job and so hopefully, we’ll hear about their actions. He indicated that these families were real families and hugs don’t house people, but for a second they felt that somebody cared. He reiterated that the problem is a people problem, but the answer is a real estate answer and we are getting close to solving it with this relativity small group of people. He remarked that he doesn’t like using the term small because it minimizes the impact on the people, but statistically, we could have had a lot bigger problem than this to solve. Commissioner Toubia remarked that unfortunately, she was out of the country on business and missed the last Board meeting, but she was very encouraged by Vice Chair Snowden’s point about HHA’s preparedness for disasters. She stated that she and Secretary Gunsolley had a discussion about at minimum sharing what either the County or City does for disaster preparedness. She indicated that she receives a disaster preparedness flyer and pamphlet ever year because we worry about hurricanes coming. She asked, how can HHA distribute this information to residents as a minimum kind of preparation, if forbid a storm or any other event hits us? Commissioner Toubia also thanked Secretary Gunsolley for providing the chart showing the Board where the HHA is in purging the Public Housing waitlist. She asked if Secretary Gunsolley had any more thoughts about whether or not the HHA will be opening the public housing waitlist before we open the voucher waitlist. Secretary Gunsolley replied that he thinks the plan is to open the voucher waiting list first and then open the Public Housing waitlist. He stated that staff still hasn’t finalized the decision yet about whether or not we would do both at the same time, but we are kind of steering away from this decision. Commissioner Toubia further asked if the HHA is looking at opening them both sometime this summer. Secretary Gunsolley responded in the affirmative. Commissioner Toubia questioned, but not at the same time? Secretary Gunsolley replied that this is correct. Commissioner Toubia asked if Secretary Gunsolley wants her to provide a brief report on the Coats Rose, “The Classroom” presentation that she attended.
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Secretary Gunsolley replied that it’s up to the Commissioners. Chair Gilliam asked if Commissioner Toubia doesn’t mind sharing this information during Executive Session because it’s actually a real estate matter when you put it into context. Commissioner Toubia replied, “Yes, it’s whatever the Commissioners want.” Chair Gilliam asked for any additional questions, concerns, or comments regarding the President’s Report. PUBLIC COMMENTS There were no public comments made at the May 17, 2016 Board meeting. NEW BUSINESS Resolution No. 2846 – Authorization for APV Redevelopment Corporation to serve as General Partner of Limited Partnership Secretary Gunsolley stated that the Board has a handout that has a slightly revised language for Resolution No. 2846 that should be a little clearer, but doesn’t change the intent, as well as, some helpful handouts that show what the limited partnership is, who the general partner is and who the limited partner is. He stated that this is all in preparation for the HHA through APV Redevelopment Corporation (APV) to be able to start to move forward on our bond application with TDHCA and other steps that are needed to move forward with the development of 2640 Fountainview and Independence Heights developments. Secretary Gunsolley explained that there are two limited partnerships that have been created that will own these properties and APV will be the sole general partner of both of those entities and that is the developer. He stated that this resolution is asking for authorization for APV to prepare and submit the tax credit applications with TDHCA and apply to HUD to be able to construct new low income affordable housing developments and also authorizes him in his roles as the Director of APV to execute and deliver all of the documents, instruments, affidavits certificate and closing statements that will be needed to be able to obtain approval for the low-income housing tax credit and HUD applications. Secretary Gunsolley continued, stating that this resolution was drafted by attorneys in the abundance of caution to make it clear that he had this authority especially given to him by the HHA to be able to sign these agreements. He explained that the board memorandum outlines a number of the next steps that need to take place in both of these developments. He indicated that we need to obtain firm commitments of financing for both the construction financing and the permanent financing of those limited partnerships. He stated that we need to review all of the plans including the preliminary schematic designs and constructions plans and submit those for permits. Secretary Gunsolley added that HHA needs to act as the general contractor and select the contractor that actually does then construction, and APV will act as the developer for the development activities and we will select the initial property management companies to management the properties once the developments are completed. He stated that this decision is usually done by most limited partners and requires their consent for the selection. He concluded that this is what the HHA is looking to do in this resolution. Commissioner Toubia remarked that in the board memorandum regarding APV Redevelopment Corporation, it states that APV will conform to HUD requirements and the APV procurement policy. She asked if APV’s procurement policy is the same as HHA’s procurement policy. Secretary Gunsolley replied, “No, the policies are not identical and they’re slightly different. Commissioner Toubia inquired if it was slightly different because APV is a non-profit and not a governmental agency. Secretary Gunsolley responded that it’s not a housing authority, but it complies with HUD regulations and government procurement regulations. He added that it’s not exactly the same as HHA’s procurement policy, which talks about different pots of money like the Section 8 administrative fees, capital funds and other different sorts of funds like this.
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Commissioner Toubia inquired that on the last page of the board memorandum when it talks about the HHA being authorized to enter into a contract to ground lease the LIHTC site to the Partnership, it’s authorized by HUD, right? She asked if this is what we are talking about, who grants our authorization there. Secretary Gunsolley replied in the affirmative. Chair Gilliam asked for any further questions, concerns or comments regarding Resolution No. 2846. Chair Gilliam asked for a motion to approve Resolution No. 2846. Commissioner Wygal made the motion to approve Resolution No. 2846. Commissioner Toubia seconded the motion. Resolution No. 2846 passed unanimously. Resolution No. 2847 – Contract for Security Guard Services at HHA Elderly Developments Secretary Gunsolley stated that Resolution No. 2847 is for a contract for security guard services for HHA’s elderly developments, namely Bellerive, Lyerly and Telephone Road in an amount not to exceed, $230,000 annually for one year, with two additional one year option to renew with Blackhawk Security Services, Inc. for unarmed security guards. He explained that the HHA provides security services for these properties to stay in compliance with a City ordinance put in place in 2006 called the Blue Star Multi-housing Program, which says that when you have high-rise apartments, there needs to be unarmed security guards. He indicated that previously, the HHA had been using Vets Securing America, Inc., but their contract has expired and so, in February 2016, the HHA published an RFP for security guard services. Secretary Gunsolley stated that the HHA had 17 respondents to the RFP and Blackhawk Security Services, Inc. was rated the highest score at 97.67 out of 100 points. He added that Blackhawk Security Services, Inc. was clearly rated with the highest score and the second highest score was a 90.33 out of 100 points. He indicated that their hourly fee is $16.90 per hour and the scope of work states that HHA will have security guards 7 days a week from 6 p.m. to 6 a.m., 12 hours a day per location. Secretary Gunsolley added that if the Board does the math of what this amount would add up to be, it’s about $222,000 and so, it pays for just a little extra time if we needed security guard services at these locations for special events. Commissioner Toubia specified that it’s 254 hours per week. Secretary Gunsolley stated that this is correct. Commissioner Toubia remarked that this is a lot of hours and when she looked at their price and then she did the math, she’s getting 254 hours a week. Secretary Gunsolley agreed that there are a lot of hours. He stated that Blackhawk Security Service, Inc. is a MBE and their company also indicated that they would subcontract 15% of the contract with GoGo Business Solutions, a WBE. He added that Blackhawk Security Services is a certified security firm. He indicated that they have been in business for 15 years. Secretary Gunsolley stated that there are no conflicts of interest, their references were very positive and they are not on the HUD debarred list. Chair Gilliam asked for any questions, concerns or comments regarding Resolution No. 2847. Commissioner Toubia asked if Blackhawk Security Services, Inc.’s license was current. Secretary Gunsolley replied in the affirmative. Vice Chair Snowden asked if representatives with Blackhawk Security Services, Inc. are present. Chair Gilliam responded, “Yes.” Commissioner Toubia remarked that she and Secretary Gunsolley discussed that one of the reasons that Blackhawk Security Services, Inc. rates were a little bit higher than some of the other bidders were because she understands that they look for security guards who have certain training, who have a maturity and who have certain skill sets. She
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indicated that Blackhawk Security Services, Inc. has a higher qualified security guard and this is why their rates were a little higher. She asked if she was understanding this correctly. Mr. Reginald Jones, of Blackhawk Security Services, Inc., responded in the affirmative. Commissioner Toubia asked, how does Blackhawk Security Services, Inc. train their security guards? Mr. Jones responded that their company is one of four training academies in Houston, so they have built a relationship with security officers. He stated that the training is for a two week period, which follows the guidelines set by the Texas Department of Transportation and after this process, they send certificates to the State and conduct federal background check for compliance and then process the security guard to start work. Commissioner Toubia thanked Mr. Jones for his remarks. Chair Gilliam thanked Mr. Jones from Blackhawk Security Services, Inc. for attending the meeting today. Chair Gilliam asked for a motion to approve Resolution No. 2847. Commissioner Wygal made the motion to approve Resolution No. 2847. Commissioner Wilson seconded the motion. Resolution No. 2847 passed unanimously. EXECUTIVE SESSION Chair Gilliam suspended the Public session on Tuesday, May 17, 2016 at 3:37 p.m. to convene into Executive Session to discuss personnel, legal and real estate issues in accordance with Sections 551.074, 551.071 and 551.072 respectively, of the Texas Government Code. PUBLIC SESSION RECONVENED Chair Gilliam reconvened Public Session at 5:00 p.m. ADJOURNMENT Chair Gilliam asked for a motion to adjourn the meeting. Commissioner Toubia motioned to adjourn. Commissioner Wilson seconded. The meeting adjourned at 5:00 p.m.
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2640 Fountain View Drive ■ Houston, Texas 77057 ■ 713.260.0500 P ■ 713.260.0547 TTY ■ www.housingforhouston.com
A Fair Housing and Equal Employment Opportunity Agency. For assistance: Individuals with disabilities may contact the 504/ADA Administrator at 713-260-0353, TTY 713-260-0547 or [email protected]
RESPONSES TO COMMENTS RECEIVED AT THE TUESDAY, MAY 17, 2016
BOARD OF COMMISSIONER MEETING
A Meeting of the Board of Commissioners (“Board”) of the Houston Housing Authority (“HHA”) was held on Tuesday, May 17, 2016, at Uvalde Ranch, 5300 Lake Houston Parkway, and Houston, Texas 77049. The Board received no comments during the public comment period. C = Comments Received R= HHA Response
PUBLIC COMMENTS There were no public comments made at the May 17, 2016 meeting.
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Resolution No. 2848
Transforming Lives & Communities
REQUEST FOR BOARD AGENDA ITEM 1. Brief Description of Proposed Item
Opening the Public Housing Waiting List 2. Date of Board Meeting: June 21, 2016 3. Proposed Board Resolution:
Resolution: That the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to open the Public Housing waiting list by August 31, 2016 and make any necessary corrections and changes, pursuant to the memorandum dated June 7, 2016 from George Griffin III, Vice President of Housing Operations to Tory Gunsolley, President and CEO.
4. All Backup attached? X Yes No If no, what is missing and when will it be submitted: 5. Department Head Approval Signature Date: 6. Statement regarding availability of funds by VP of Fiscal Operations Funds Budgeted and Available X Yes No Source Account # VP of FO Approval Signature Date: 7. Approval of President & CEO Signature Date:
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Resolution No. 2848
Transforming Lives & Communities
MEMORANDUM TO: TORY GUNSOLLEY, PRESIDENT & CEO
FROM: GEORGE GRIFFIN III, VICE PRESIDENT OF HOUSING OPERATIONS
SUBJECT: OPENING THE PUBLIC HOUSING WAITING LIST
DATE: JUNE 7, 2016
This memorandum recommends that the Houston Housing Authority Board of Commissioners authorizes the President & CEO to open the Public Housing waiting list by August 31, 2016 and make any necessary corrections and changes. The waiting list will remain open until future notice is given. BACKGROUND In October 2015, the Houston Housing Authority closed portions of its Public Housing waiting list in order to purge and acquire updated information from applicants who have been on the waitlist longer than a year. Resolution No. 2815 was amended to state that the list should be reopened on or before June 30, 2016. HHA staff began the daunting task of contacting each individual on the waitlist, with the purpose of updating their status and determining if they are still interested in maintaining their place on the waiting list. Letters have been sent to over 80% of applicants and purging is expected to be finished by the end of July. The extension is being requested so that once the waitlist reopens applicants will be able to apply for housing electronically. UPDATE PROCESS Since November 2015, HHA staff initiated the following activities to purge the waiting list and update applicant information:
Withdrawn Files Purged the one bedroom withdrawn files, boxed and prepared for storage. Separated active files from withdrawn files and filed appropriate paperwork.
Active Files Pulled, copied and reorganized “Next To Go Files” in preparation of property file request.
Address Changes Filed, updated and organized address changes by year and filed accordingly.
Interest Letters Returned by Client
Reviewed and made necessary changes for changes in family composition, phone numbers, addresses and income information. If necessary the bedroom size of the family was recalculated and updated in the system. Applicants were given seven days to return information, however, information was accepted after the deadline.
Interest Letters Returned by Post Office
Checked interest letters returned by the Post Office against the system information to see if a change of address was provided prior to removal.
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Resolution No. 2848
Interest Letters in Which the Applicant Did Not Respond
Applicants were not withdrawn after the due date. Files were held for at least seven days after the due date to allow for slow mail and applicants who responded late.
Informal Hearing Request
Over twelve thousands applicants were withdrawn from the waiting list. Approximately 475 applicants requested an Informal Hearing.
Of those applicants requesting an Informal Hearing, approximately 130 were issued a second interest letter in which if returned, the applicant was reinstated. Every effort was made to provide applicant courtesy to avoid removal from the waiting list. In November, 2015 there were 30,323 applicants on the waitlist, as of May, 2016 17,639 applicants remain on the waitlist. Below is an update of the waiting list process and information as of May 2016:
Wait List Withdrawal by Month
Nov Dec Jan Feb Mar Apr May Total
Public Housing 280 346 702 531 340 2,088 4,594 8,881
Long Drive 45 647 27 246 114 830 1,883 3,792
Telephone Road 5 7 1 45 17 56 148 279
Total 330 1,000 730 822 471 2,974 6,625 12,952
As of May 31, 2016 Purge Summary
Public Housing 1 Br 2 Br 3 Br 4 Br 5 Br Total Difference Percent
Closing 12,566 4,178 1,888 59 0 18,691
Today 6,209 2,409 1,112 135 0 9,865 8,826 47%
Long Drive 1 Br 2 Br 3 Br 4 Br 5 Br Total Difference
Closing 5,444 3,060 1,553 312 0 10,369
Today 3,384 2,172 1,126 306 0 6,988 3,381 33%
Telephone Road 1 Br 2 Br 3 Br 4 Br 5 Br Total Difference
Closing 894 8 0 0 0 902
Today 613 0 0 0 0 613 289 32%
4 Bedroom Applications received by Month
Nov Dec Jan Feb Mar Apr May Total
Public Housing 80 3 16 27 28 31 25 130
Long Drive 316 3 5 5 5 9 3 30
Total 396 6 21 32 33 40 28 160
WAITLIST OPENING PROCESS The HHA will publicly announce the decision to open the waiting lists. In addition to the public notice at this Board Meeting, HHA will publicize in local newspapers, on our website, and inform local agencies and nonprofit entities that service the same population.
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Resolution No. 2848 HHA will consider language barriers and advertise in a manner to ensure outreach to potential clients with limited English proficiency. WAITING LIST IMPROVEMENT IMPLEMENTATION The HHA has executed a purchase order with Emphasys Elite software to modernize and upgrade the waiting list and streamline the admissions process. The Elite Waiting List module manages the initial stages of placing persons in public housing – collecting applicant data, making eligibility determinations and drawing names from the lists. It handles multiple waiting lists for Low Income Public Housing and Section 8 programs, as well as any others. In addition, the software determines applicant position by local preferences, bedroom requirements, and application date and time. Applicants will be able to apply on-line from any computer or smart phone with internet access. They will be able to check their status and receive alerts, notices, and updates electronically. Implementation of the Waiting list module is currently in process and is expected to be in beta testing in early July to make adjustments and corrections that are needed. The request for an extension is being made to ensure that the waiting list module is tested and ready to be implemented when the waitlist reopens. RECOMMENDATION Accordingly, I recommend that the Board considers this resolution, which states:
Resolution: That the Houston Housing Authority Board of Commissioners, authorizes the President & CEO to open the Public Housing waiting list by August 31, 2016 and make any necessary corrections and changes, pursuant to the memorandum dated June 7, 2016 from George Griffin III, Vice President of Housing Operations to Tory Gunsolley, President and CEO.
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BOARD REPORT FOR MONTH ENDING MAY 31, 2016
I. Executive Summary……………………………………………..…..................................16 …
II. Low-Income Public Housing……………………………………..................................18
III. Housing Choice Voucher Program…………………………………………………...........26
IV. Real Estate, Investment and Development……………………………………...........27 V. Addendum: Open Solicitation Log …………….…………….………………..……………28
VI. Addendum: Periodic Report to the Board…………………………………….............29
VII. Addendum: Operating Statements …………….…………………………….…………..30
15
EXECUTIVE SUMMARY
LOW-INCOME PUBLIC HOUSING
The Low-Income Public Housing (LIPH) program had an adjusted vacancy rate of 1.0% on May 31, 2016. As of June 1, 2016, rent collection for January was 98.6% of rents billed on an adjusted cash accounting basis. There are currently 14,629 active applications for the public housing central and site-based waiting lists, which represents a decrease of 24.5% in the last month. HOUSING CHOICE VOUCHER PROGRAM
The HCV staff completed 1,362 annual re-examinations during January. The HCV department also completed 484 interims, 137 change of units (moves), 106 new admissions, and 25 portability move-in transactions. On May 31, 2016, 598 families were enrolled in the Family Self Sufficiency (FSS) program; 237 of the 484 (49%) families eligible for escrow currently have a FSS escrow balance. The PIH Information Center (PIC) reporting rate for the one-month period ending May 31, 2016 was 100.0%.
16
MAJOR PROGRAM DASHBOARD
Low-Income Public Housing
March April May
Waiting Lists 21,688 19,383 14,629
Vacancy Rate 1.1% 1.3% 1.0%
Rent Collection 97.3% 100.4% 98.6%
Unit Turnaround Time (Days) 10.8 13.4 14.4
Avg. Non-Emergency Work Order Days 2.3 2.7 1.8
Voucher Programs (Excluding DHAP)
March April May
Households 17,224 17,236 17,165
ABA Utilization/Unit Utilization 104.6%/98.7% 105.6%/98.1% 104%/97.9%
Reporting Rate 100% 100% 100%
Annual Reexaminations Completed 1,467 1,634 1,362
HQS Inspections 2,554 2,097 2,133
Waiting List 5,400 4,500 0
17
PROPERTY MANAGEMENT SUMMARY
PMC
Rent Collection
March April May
% Grade % Grade % Grade
Orion 98.9 A 99.7 A 98.8 A
Lynd 99.8 A 99.5 A 97.3 B
J. Allen 95.0 C 101.3 A 98.5 A
PHAS Score
Occupancy Rate
Avg. Total Turnaround
Days
Rent Collection
Percentage
Avg. W/O Days
A 98 to 100 1 to 20 98 to 100 ≤24
B 97 to 97.9 21 to 25 96 to 97.9 25 to 30
C 96 to 96.9 26 to 30 94 to 95.9 31 to 40
D 95 to 95.9 31 to 40 92 to 93.9 41 to 50
E 94 to 94.9 41 to 50 90 to 91.9 51 to 60
F ≥93.9 ≥51 ≥89.9 ≥61
PMC
Emergency Work Orders (Completed within 24 hours)
Routine Work Orders
March April May March April May
% Grade % Grade % Grade Days Grade Days Grade Days Grade
Orion 100 A 100 A 100 A 2.0 A 2.9 A 2.0 A
Lynd 100 A 100 A 100 A 1.1 A 1.1 A 1.1 A
J. Allen 100 A 100 A 100 A 3.0 A 2.6 A 2.1 A
PMC
Vacancy Unit Turnaround Time (YTD)
March April May March April May
% Grade % Grade % Grade Days Grade Days Grade Days Grade
Orion 0.9 A 0.9 A 1.1 A 9.5 A 13.9 A 16.8 A
Lynd 0.0 A 0.0 A 0.6 A 11.8 A 11.6 A 11.6 A
J. Allen 1.4 A 1.4 A 0.9 A 14.7 A 17.8 A 18.4 A
18
PUBLIC HOUSING MANAGEMENT ASSESSMENT
VACANCY RATE Goal 2.0% Actual 1.0% A 0 to 2 B 2.1 to 3
This indicator examines the vacancy rate, a PHA's progress in reducing vacancies, and unit turnaround time. Implicit in this indicator is the adequacy of the PHA's system to track the duration of vacancies and unit turnaround, including down time, make ready time, and lease up time.
C 3.1 to 4
D 4.1 to 6
E 5.1 to 6
F ≥6.1
RENT COLLECTION (YTD) Goal 98% Actual 98.8% A 98 to 100 B 96 to 97.9
This report examines the housing authority's ability to collect dwelling rent owed by residents in possession of units during the current fiscal year by measuring the balance of dwelling rents uncollected as a percentage of total dwelling rents to be collected.
C 94 to 95.9
D 92 to 93.9
E 90 to 91.9
F ≤89.9
EMERGENCY WORK ORDERS Goal 100% Actual 100% A 99 to 100 B 98 to 98.9
This indicator examines the average number of days that it takes for an emergency work order to be completed. Emergency work orders are to be completed within 24 hours or less and must be tracked.
C 97 to 97.9
D 96 to 96.9
E 95 to 95.9
F ≤94.9
NON-EMERGENCY WORK ORDERS Goal 25 Days Actual 1.8 Days A ≤24 B 25 to 30
This indicator examines the average number of days that it takes for a work order to be completed. Implicit in this indicator is the adequacy of HHA's work order system in terms of how HHA accounts for and controls its work orders and its timeliness in preparing/issuing work orders.
C 31 to 40
D 41 to 50
E 51 to 60
F ≥61
ANNUAL INSPECTIONS Goal 100% Actual 104.9% A 100 B 97 to 99
This indicator examines the percentage of units that HHA inspects on an annual basis in order to determine the short-term maintenance needs and long-term modernization needs. Implicit in this indicator is the adequacy of HHA's inspection program in terms of the quality of HHA's inspections, and how HHA tracks both inspections and needed repairs.
C 95 to 96.9
D 93 to 94.9
E 90 to 92.9
F ≥89.9
19
VACANCY RATE AND TURNAROUND DAYS
Low-Income Public Housing
Development PMC ACC
Units
Approved Units Offline
Total Available ACC Units
Occupied Units
Vacant Units
Occupancy Percentage Grade
Units Turned YTD
Avg. Make Ready Days YTD
Avg. Total
Turnaround Days YTD Grade
Allen Parkway Village
Orion 278 0 278 276 2 99.3% A 9 5 8 A
Bellerive J. Allen 210 0 210 208 2 99.0% A 11 5 7 A
Clayton Homes J. Allen 296 0 295 294 1 99.7% A 32 22 30 C
Cuney Homes Orion 553 2 550 544 6 98.9% A 27 20 24 B
Ewing Orion 40 0 40 40 0 100.0% A 1 4 19 A
Forest Green J. Allen 100 0 100 100 0 100.0% A 9 10 10 A
Fulton Village Lynd 108 0 108 107 1 99.1% A 5 6 8 A
Heatherbrook Lynd 53 0 53 53 0 100.0% A 3 15 18 A
Historic Oaks of APV
Orion 222 0 222 220 2 99.1% A 10 4 7 A
Historic Rental Orion 40 0 40 40 0 100.0% A A
Irvinton Village J. Allen 318 3 318 312 6 98.1% A 35 7 10 A
Kelly Village J. Allen 270 2 268 265 3 98.9% A 26 19 26 C
Kennedy Place Orion 108 3 105 103 2 98.1% A 4 9 10 A
Lincoln Park Orion 200 0 200 196 4 98.0% A 17 13 22 B
Lyerly J. Allen 199 0 199 198 1 99.5% A 8 6 8 A
Oxford Place Orion 230 0 230 229 1 99.6% A 12 11 12 A
Victory Apartments
Orion 100 0 100 97 3 97.0% B 4 11 12 A
Totals 3325 10 3316 3282 34 99.0% A 213 11 14 A
Section 8 New Construction Development PMC
S8 NC Units
Units Offline
Total Available
S8 NC Units
Occupied Units
Vacant Units
Occupancy Percentage Grade
Units Turne
d
Avg. Make Ready Days
Avg. Total
Turnaround Days Grade
Long Drive Tarantino 100 0 100 100 0 100.0% A 12 9 9 A
Telephone Road Tarantino 200 0 200 198 2 99.0% A 13 5 7 A
Totals 300 0 300 298 2 99.3% A 25 7 8 A
98.898.5 98.6
98.9 98.799
92
93
94
95
96
97
98
99
100
Dec Jan Feb March April May
Six Months Trailing Occupancy RatePHAS Score
Occupancy Rate
Avg. Total Turnaround
Days
A 98 to 100 1 to 20
B 97 to 97.9 21 to 25
C 96 to 96.9 26 to 30
D 95 to 95.9 31 to 40
E 94 to 94.9 41 to 50
F ≥93.9 ≥51
20
TAX CREDIT APARTMENT LEASING/OCCUPANCY INFORMATION
Property Property Manager Units Occupied (%)
2100 Memorial Lynd 197 94%
Heatherbrook Lynd 123 99%
Mansions at Turkey Creek Alpha Barnes 252 95%
Peninsula Orion 280 99%
Pinnacle Embrey 250 98%
Sweetwater Point Lynd 260 98%
Uvalde Ranch Hettig-Kahn 244 97%
Villas at Winkler Lynd 234 95%
Willow Park Embrey 260 100%
PH-LIHTC
Fulton Village Lynd 108 99%
HOAPV Orion 222 99%
Lincoln Park Orion 200 100%
Oxford Place Orion 230 100%
Victory Apartments Orion 100 97%
*EXCLUDES PUBLIC HOUSING LIHTC PROPERTIES
98.1% 97.7% 98.3%97.6%
98.7%97.1%
85.0%
88.0%
91.0%
94.0%
97.0%
100.0%
Dec Jan Feb March April May
6 Month Trailing Occupancy Rate
21
RENT COLLECTION
Low-Income Public Housing Development PMC
Month Billed
Month Collected
% Collected Grade YTD Billed
YTD Collected
% YTD Collected Grade
Allen Parkway Village Orion $100,185 $96,980 96.8% B $499,177 $493,925 98.9% A
Bellerive J. Allen $47,518 $47,294 99.5% A $238,491 $238,322 99.9% A
Clayton Homes J. Allen $70,578 $67,275 95.3% C $361,540 $344,685 95.3% C
Cuney Homes Orion $108,075 $107,319 99.3% A $546,766 $547,510 100.1% A
Ewing Orion $5,785 $5,737 99.2% A $33,031 $33,277 100.7% A
Forest Green J. Allen $21,356 $21,370 100.1% A $105,448 $105,445 100.0% A
Fulton Village Lynd $26,935 $26,512 98.4% A $139,416 $139,131 99.8% A Heatherbrook Apartments*
Lynd $11,555 $10,925 94.5% C $51,504 $50,756 98.5% A
Historic Oaks of APV Orion $54,166 $53,901 99.5% A $261,035 $258,824 99.2% A
Historic Rental Orion $6,741 $6,706 99.5% A $42,496 $42,210 99.3% A
Irvinton Village J. Allen $62,129 $62,327 100.3% A $330,407 $326,265 98.7% A
Kelly Village J. Allen $58,196 $56,731 97.5% B $290,740 $285,165 98.1% A
Kennedy Place Orion $31,253 $31,715 101.5% A $141,921 $142,198 100.2% A
Lincoln Park Orion $36,963 $35,944 97.2% B $149,601 $147,714 98.7% A
Lyerly J. Allen $47,234 $47,323 100.2% A $235,626 $232,657 98.7% A
Oxford Place Orion $34,712 $34,601 99.7% A $175,037 $170,245 97.3% B
Victory Apartments Orion $28,220 $28,190 99.9% A $136,111 $135,166 99.3% A
Totals $751,600 $740,850 98.6% A $3,738,346 $3,693,494 98.8% A
Section 8 New Construction Development
Month Billed
Month Collected
% Collected YTD Billed
YTD Collected
% YTD Collected Grade
Long Drive Tarantino $22,566 $21,931 97.2% B $118,162 $119,540 101.2% A
Telephone Road Tarantino $50,594 $50,797 100.4% A $252,333 $251,937 99.8% A
Totals $73,160 $72,728 99.4% A $370,495 $371,477 100.3% A
PHAS Score
Rent Collection Percentage
A 98 to 100
B 96 to 97.9
C 94 to 95.9
D 92 to 93.9
E 90 to 91.9
F ≥89.9
2.40 2.192.68 2.26
2.731.74
0.00
2.00
4.00
6.00
8.00
10.00
December January February March April May
6 Months Trailing Non-Emergency Work Orders
22
EMERGENCY WORK ORDERS
Low-Income Public Housing
Development PMC
Emergency Work Orders Generated
Emergency W/O Completed within
24 hours
Percentage Completed
within 24 hours Grade
Allen Parkway Village
Orion 38 38 100.0% A
Bellerive J. Allen 0 0 100.0% A
Clayton Homes J. Allen 13 13 100.0% A
Cuney Homes Orion 0 0 100.0% A
Ewing Orion 0 0 100.0% A
Forest Green J. Allen 0 0 100.0% A
Fulton Village Lynd 0 0 100.0% A
Heatherbrook Apartments
Lynd 0 0 100.0% A
Historic Oaks of APV Orion 26 26 100.0% A
Historic Rental Orion 2 2 100.0% A
Irvinton Village J. Allen 0 0 100.0% A
Kelly Village J. Allen 6 6 100.0% A
Kennedy Place Orion 0 0 100.0% A
Lincoln Park Orion 0 0 100.0% A
Lyerly J. Allen 0 0 100.0% A
Oxford Place Orion 0 0 100.0% A
Victory Apartments Orion 17 17 100.0% A
Totals 106 106 100.0% A
Section 8 New Construction Development
Emergency Work Orders Generated
Emergency W/O Completed within
24 hours
Percentage Completed
within 24 hours Grade
Long Drive Tarantino 0 0 100.0% A
Telephone Road Tarantino 0 0 100.0% A
Totals 0 0 100.0% A
PHAS Score
Avg. W/O Days
A 99 to 100
B 98 to 98.9
C 97 to 97.9
D 96 to 96.9
E 95 to 95.9
F ≤94.9
23
NON-EMERGENCY WORK ORDERS
Low-Income Public Housing Development
PMC Work Orders
Generated Average Completion
Time (Days) Grade
Allen Parkway Village Orion 154 1.03 A Bellerive J. Allen 142 2.04 A Clayton Homes J. Allen 153 3.48 A Cuney Homes Orion 408 1.86 A Ewing Orion 4 1.00 A Forest Green J. Allen 41 1.00 A Fulton Village Lynd 89 1.09 A Heatherbrook Apartments Lynd 4 1.00 A Historic Oaks of APV Orion 87 1.35 A Historic Rental Orion 25 1.12 A Irvinton Village J. Allen 219 1.53 A Kelly Village J. Allen 192 1.43 A Kennedy Place Orion 127 2.91 A Lincoln Park Orion 90 1.62 A Lyerly J. Allen 121 2.68 A Oxford Place Orion 330 3.34 A Victory Apartments Orion 177 1.04 A
Totals 2359 1.74 A
Section 8 New Construction Development
Work Orders Generated
Average Completion Time (Days)
Grade
Long Drive Tarantino 225 1.16 A
Telephone Road Tarantino 137 1.02 A
Totals 362 1.09 A
PHAS Score
Avg. W/O Days
A ≤24
B 25 to 30
C 31 to 40
D 41 to 50
E 51 to 60
F ≥61
2.40 2.192.68 2.26
2.731.78
0.00
2.00
4.00
6.00
8.00
10.00
December January February March April May
6 Months Trailing Non-Emergency Work Orders
24
ANNUAL INSPECTIONS
Low-Income Public Housing
Development
PMC YTD Inspections Due YTD Inspections Performed
Percentage Complete
Grade
Bellerive J. Allen 155 155 100.0% A
Clayton Homes J. Allen 56 56 100.0% A
Cuney Homes Orion 60 60 100.0% A
Ewing Orion 553 553 100.0% A
Forest Green J. Allen 20 35 175.0% A
Fulton Village Lynd 20 20 100.0% A
Heatherbrook Apartments
Lynd 0 0 100.0% A
Historic Oaks of APV Orion 0 0 100.0% A
Historic Rental Orion 120 120 100.0% A
Irvinton Village J. Allen 20 20 100.0% A
Kelly Village J. Allen 102 102 100.0% A
Kennedy Place Orion 77 77 100.0% A
Lincoln Park Orion 60 67 100.0% A
Lyerly J. Allen 140 139 99.3% B
Oxford Place Orion 50 50 100.0% A
Victory Apartments Orion 140 199 142.1% A
Totals 1,628 1,708 104.9% A
Low-Income Public
Housing Development
PMC Inspections Due Inspections Performed
Percentage Complete
Grade
Long Drive Tarantino 200 200 100.0% A
Telephone Road Tarantino 55 15 27.3% F
Totals 255 215 84.3% F
PHAS Score Inspections
Performed YTD
A 100%
B 97 to 99%
C 95 to 96.9%
D 93 to 94.9%
E 90 to 92.9%
F ≥89.9%
25
HOUSING CHOICE VOUCHER HUD-GRADED SEMAP INDICATORS
Score Performance
ANNUAL REEXAMINATIONS REPORTING RATE Goal 96% Actual 100% 10 ≥96 5 90 to 95
This Indicator shows whether the Agency completes a re-examination for each participating family at least every twelve (12) months.
0 ≤89
CORRECT TENANT RENT CALCULATIONS Goal 98% Actual 100% 5 98 to 100 0 ≤97
This Indicator shows whether the Agency correctly calculates the family’s share of rent to owner in the Rental Voucher Program.
PRECONTRACT HQS INSPECTIONS Goal 100% Actual 100% 5 98 to 100 0 ≤97
This Indicator shows whether newly leased units pass HQS inspection on or before the beginning date of the Assisted Lease and HAP Contract.
FSS ENROLLMENT Goal 80% Actual 117% 10 ≥80 8 60 to 79
This Indicator shows whether the Agency has enrolled families in the FSS Program as required. To achieve the full points for this Indicator, a housing authority must have 80% or more of its mandatory FSS slots filled. There are currently 512 slots on the FSS Program; 598 families are currently enrolled.
5 ≤59
FSS ESCROW Goal 30% Actual 49.0% 10 ≥30 5 ≤29
This Indicator shows the extent of the Agency’s progress in supporting FSS by measuring the percent of current FSS participants with FSS progress reports entered in the PIC system that have had increases in earned income which resulted in escrow account balances. To achieve the full points for this Indicator, at least 30% of a housing authority’s enrolled families must have an escrow balance. 598 families participate in the FSS program. 237 of the 484 (49.0%) families eligible for escrow currently have a FSS escrow balance.
26
REAL ESTATE, INVESTMENT, AND DEVELOPMENT
JUNE 2016
REO PROJECTS
PUBLIC HOUSING DIFFERED MAINTENANCE AND CAPITAL IMPROVEMENTS
Upcoming Capital Projects
o Flat Roof Replacement at APV – Due to weather delays, roof replacement will start on June
20th.
o Pitched Roof Replacement at APV, advertising for bid moved back due to delay of start of Flat
Roof Replacement. Advertisement for bid will start first week of July.
o Appliance Replacement, HOAPV is complete. Installation is in progress at Forest Green.
Bellerive is being procured, to include 200 sets of new appliances.
NEW DEVELOPMENT
CROSSTIMBERS & MAIN (INDEPENDENCE HEIGHTS)
Design Development is complete. Construction Cost Estimate received – Hard Cost estimated is within
budget. This estimate will be updated once CD’s are 90% complete.
We will source debt and equity starting June 20th.
City is processing HHA request for a “Resolution of No Objection” required for tax credit application.
Construction Document phase has begun and is scheduled to complete June 30th.
KELLY II LAND ASSEMBLEDGE
Proceeding with relocation of residents on lots that were just acquired. We will not take down 5th ward
lots until environmental issues have been resolved with the city and TCEQ.
2640 FOUNTAINVIEW NEW APARTMENT DEVELOPMENT
Awaiting direction to move forward.
2650 FOUNTAINVIEW OFFICE RENOVATION
Contract signed and Notice to Proceed issued. Contractor has mobilized and property is fenced off.
Estimated time of completion is the second week of February 2017.
Tenants in 2640 Fountain View will have to be relocated, per URA rules. They have been notified and
negotiations will start regarding cost to relocate each tenant.
27
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28
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# of HHA Residents Enrolled # of HHA Residents Enrolled
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29
OPERATING STATEMENTS: 4 MONTH ENDING MARCH 31, 2016
Affordable Housing Rental Programs Annual Budget
2015
Year to Date Budget
Year to Date Actual
Favorable (Unfav) Variance
Operating Income
HUD Subsidy - Low Rent Housing 12,003,584 4,001,195 3,997,551 (3,644)
HUD Subsidy - Section 8 New Construction 1,807,202 602,401 587,763 (14,638)
Tenant Rental Income 11,650,271 3,883,424 3,934,977 51,553
Other Income 275,592 91,864 61,912 (29,952)
Total Operating Income 25,736,649 8,578,883 8,582,203 3,320
Operating Expenses
Administrative Expenses 8,963,954 2,987,985 2,547,726 440,259
Tenant Services 559,891 186,630 167,659 18,971
Utilities 5,599,323 1,866,441 1,420,248 446,193
Maintenance 9,178,569 3,059,523 3,343,572 (284,049)
Protective Services 2,090,395 696,798 625,483 71,315
Insurance Expense 1,431,483 477,161 492,321 (15,160)
Other General Expense 223,500 74,500 21,308 53,192
Total Routine Operating Expenses 28,047,115 9,349,038 8,618,317 730,721
Net Income from Operations (2,310,466) (770,155) (36,114) 734,041
Non Rountine Maintenance 6,185,912 2,061,971 35,840 2,026,131
Debt Service 278,197 92,732 113,463 (20,731)
Provision/Reimbursement of Replacement Reserve (476,756) (158,919) 0 (158,919)
Funds From Reserves/CFP (8,297,819) (2,765,940) (185,417) (2,580,523)
Cash Flow (Deficit) from Operations 0 0 0 0
Includes: Public Housing Units and Tax credit/market rate units located on Public Housing sites Section 8 New Construction Rental units
Central Office Annual Budget
2015
Year to Date Budget
Year to Date Actual
Favorable (Unfav) Variance
Operating Income
Total Operating Income 5,721,950 1,907,317 2,824,498 917,181
Operating Expenses
Salaries and Benefits 3,670,747 1,270,643 1,254,837 15,806
Facilities and Other Administrative Expenses 1,691,621 563,874 556,260 7,614
Total Central Office Expenses 5,362,368 1,834,517 1,811,097 23,420
Surplus/(Use) of Business Activities Funds for COCC 359,582 72,800 1,013,401 940,601
30
OPERATING STATEMENTS: 4 MONTH ENDING MARCH 31, 2016
Housing Choice Voucher Program Annual Budget
2015
Year to Date
Budget Year to Date
Actual Favorable (Unfav)
Variance
Administrative Operating Income
Total Operating Income 10,605,854 3,535,285 3,894,227 358,942
Operating Expenses
Salaries and Benefits 6,386,486 2,210,707 2,008,387 202,320
Administrative Expenses 2,066,761 688,920 578,753 110,167
COCC-Management Fees 3,634,430 1,211,477 1,288,413 (76,936)
IT Initiative 1,200,000 400,000 0 400,000
Total Operating Costs Expenses 13,287,677 4,511,104 3,875,553 635,551
Cash Flow (Deficit) from Operations (2,681,823) (975,819) 18,674 994,493
Beginning Admin Operating Reserves (25,490) (25,490) (25,490)
Ending Admin Operating Reserves (2,707,313) (1,001,309) (6,816)
Housing Assistance Payments (HAP)
Housing Assistance Payment Subsidy 120,000,000 40,000,000 40,498,568 498,568
Investment Income on HAP Reserves 0 0 1,320 1,320
Housing Assistance Payments
120,000,000 40,000,000 40,410,545 (410,545)
HAP Current Year Excess (Use) 0 0 89,343 89,343
Beginning HAP Reserves 298,318 298,318 298,318
Ending HAP Reserves
298,318 298,318 387,661
31
July
20
16
SU
ND
AY
M
ON
DA
Y T
UE
SDA
Y
WE
DN
ESD
AY
T
HU
RSD
AY
FR
IDA
Y
SAT
UR
DA
Y
1
9
:00
Yo
uth
En
rich
men
t @
Fult
on
1
1:0
0 S
um
mer
Fo
od
Pro
gram
@
Cla
yto
n &
Fo
rest
Gre
en
12
:00
I-Se
rve
@C
layt
on
& K
elly
1
:00
Hea
lth
y R
elat
ion
ship
s @
Fult
on
1
:30
Sew
Cra
fty
@Te
lep
ho
ne
Rd
2
11
:00
Wo
men
’s
Hea
lth
&
Wel
lnes
s @
Irvi
nto
n
2:0
0 4
th o
f Ju
ly
Co
ok
Off
@
Fult
on
3
4
9:0
0 Y
ou
th E
nri
chm
ent
@Fu
lto
n
11
:00
Su
mm
er F
oo
d P
rogr
am
@C
layt
on
& F
ore
st G
reen
1
1:0
0 J
uly
4th
Cel
ebra
tio
n
@Te
lep
ho
ne
Rd
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
5
10
:00
2n
d C
up
of
Co
ffee
@Fo
rest
Gre
en
11
:00
Su
mm
er F
oo
d P
rogr
am @
Cla
yto
n &
Fo
rest
Gre
en
11
:00
Wee
kly
Mee
tin
g @
Oxf
ord
1
1:0
0 J
ob
Plu
s O
rien
tati
on
@C
un
ey
1:0
0 S
enio
r B
enef
its
& B
ingo
@Fo
rest
G
reen
1
:00
TSU
En
actu
s @
Cu
ney
2
:00
Wee
kly
Mee
tin
g @
Kel
ly
6
9:0
0 R
esid
ent
Co
un
cil M
tg @
Cu
ney
9
:00
Wo
rkfo
rce
Solu
tio
ns
@C
un
ey
9:0
0 Y
ou
th E
nri
chm
ent
@Fu
lto
n
10
:00
GED
Pra
ctic
e C
lass
@K
enn
edy
10
:00
TSU
in t
he
Op
po
rtu
nit
y C
ente
r 1
1:0
0 E
co P
har
mac
y @
Tele
ph
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e R
d
1:0
0 S
enio
r B
enef
its
& B
ingo
@C
layt
on
1
:00
Sh
op
pin
g Tr
ip @
Cu
ney
1
:00
Co
ol T
op
ics
& Ic
e C
ream
@B
elle
rive
7
9:0
0 R
esid
ent
Co
un
cil M
tg @
Ewin
g 9
:30
Wel
lder
ly P
rogr
am @
Tele
ph
on
e
10
:30
PM
C M
eeti
ng
@C
layt
on
1
1:0
0 S
um
mer
Fo
od
Pro
gram
@C
layt
on
&
Fo
rest
Gre
en
11
:00
Ho
ust
on
Car
eer
Fair
@C
un
ey
1:0
0 C
oo
l To
pic
s &
Ice
Cre
am @
Lyer
ly
3:0
0 W
eekl
y M
eeti
ng
@K
enn
edy
7:3
0 B
ible
Stu
dy
@Ir
vin
ton
8
9:0
0 Y
ou
th E
nri
chm
ent
@Fu
lto
n
11
:00
Su
mm
er F
oo
d P
rogr
am
@C
layt
on
& F
ore
st G
reen
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
1:0
0 S
enio
r D
ay O
ut
@Fu
lto
n
3:0
0 P
aren
tin
g C
lass
@K
elly
3
:00
Fam
ily F
un
Day
@O
xfo
rd
9
10
11
1
0:0
0 E
xerc
ise
@Te
lep
ho
ne
Rd
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
1:0
0 C
om
mu
nit
y Se
rvic
e M
eeti
ng
@C
un
ey
5:3
0 R
esid
ent
Co
un
cil M
eet
ing
@ F
ore
st G
reen
12
1
1:0
0 J
ob
Plu
s O
rien
tati
on
@C
un
ey
12
:00
I-Se
rve
@C
layt
on
& K
elly
1
:00
TSU
En
actu
s @
Cu
ney
1
:00
Su
bst
itu
te F
ath
ers
@Ir
vin
ton
5
:30
Co
mm
un
ity
Serv
ice
Mee
tin
g @
Irvi
nto
n
13
9
:00
Wo
rkfo
rce
Solu
tio
ns
@C
un
ey
9:0
0 Y
ou
th E
nri
chm
ent
@Fu
lto
n
10
:00
Co
ffee
& C
on
v. @
Tele
ph
on
e R
d
10
:00
GED
Pra
ctic
e C
lass
@K
enn
edy
11
:00
Air
serv
Jo
b F
air
@C
un
ey
2:0
0 C
om
mu
nit
y Se
rvic
e M
tg @
Kel
ly
5:3
0 O
pen
Mic
Nig
ht
@Ir
vin
ton
14
1
0:3
0 P
MC
Mee
tin
g @
Cla
yto
n
11
:00
Su
mm
er F
oo
d P
rogr
am
@C
layt
on
& F
ore
st G
reen
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
7:3
0 B
ible
Stu
dy
@Ir
vin
ton
15
9:0
0 Y
ou
th E
nri
chm
ent
@Fu
lto
n
9:3
0 B
ingo
w/U
nit
ed H
ealt
hca
re
@Te
lep
ho
ne
Rd
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
3:0
0 P
aren
tin
g C
lass
@K
elly
4
:00
Urb
an O
asis
Ou
trea
ch
@Ir
vin
ton
16
17
18
9
:00
Yo
uth
En
rich
men
t @
Fult
on
1
1:0
0 S
um
mer
Fo
od
Pro
gram
@
Cla
yto
n &
Fo
rest
Gre
en
12
:00
I-Se
rve
@C
layt
on
& K
elly
19
9
:30
Fie
ld T
rip
@B
elle
rive
1
1:0
0 W
eekl
y M
eeti
ng
@O
xfo
rd
11
:00
Su
mm
er F
oo
d P
rogr
am
@C
layt
on
& F
ore
st G
reen
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
1:0
0 S
ub
stit
ute
Fat
her
s @
Irvi
nto
n
2:0
0 W
eekl
y M
eeti
ng
@K
elly
20
9
:00
Res
iden
t C
ou
nci
l Mtg
@C
un
ey
9:3
0 F
ield
Tri
p @
Lyer
ly
10
:00
Mo
vie
Thea
tre
@C
un
ey
10
:00
GED
Pra
ctic
e C
lass
@K
enn
edy
10
:00
TSU
in t
he
Op
po
rtu
nit
y C
ente
r 1
1:0
0 H
TEC
Fie
ld @
Irvi
nto
n
1:0
0 S
enio
r Fo
od
Bo
x @
Tele
ph
on
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d
2:0
0 C
om
mu
nit
y Se
rvic
e M
tg @
Ken
ned
y 4
:00
Res
iden
t C
ou
nci
l Mtg
@Te
lep
ho
ne
21
1
1:0
0 C
raft
Cla
ss @
Lyer
ly
1:0
0 S
ub
stit
ute
Fat
her
s @
Irvi
nto
n
2:0
0 C
om
mu
nit
y Se
rvic
e M
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ng
@Fo
rest
Gre
en
3:0
0 W
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y M
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ng
@K
enn
edy
5:0
0 P
oet
ry N
igh
t @
Kel
ly
22
9
:00
Yo
uth
En
rich
men
t @
Fult
on
1
1:0
0 C
om
mu
nit
y Se
rvic
e M
eeti
ng
@C
un
ey
11
:00
Su
mm
er F
oo
d P
rogr
am
@C
layt
on
& F
ore
st G
reen
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
3:0
0 P
aren
tin
g C
lass
@K
elly
4
:00
Mo
vie
Day
@O
xfo
rd
23
24
25
9
:00
Yo
uth
En
rich
men
t @
Fult
on
1
1:0
0 S
um
mer
Fo
od
Pro
gram
@
Cla
yto
n &
Fo
rest
Gre
en
12
:00
I-Se
rve
@C
layt
on
& K
elly
26
1
1:0
0 J
ob
Plu
s O
rien
tati
on
@C
un
ey
11
:00
Su
mm
er F
oo
d P
rogr
am
@C
layt
on
& F
ore
st G
reen
1
2:0
0 I-
Serv
e @
Cla
yto
n &
Kel
ly
12
:30
Fo
od
Ban
k @
Bel
leri
ve
1:0
0 T
SU E
nac
tus
@C
un
ey
1:0
0 S
ub
stit
ute
Fat
her
s @
Irvi
nto
n
27
9
:00
Wo
rkfo
rce
Solu
tio
ns
@C
un
ey
10
:00
GED
Pra
ctic
e C
lass
@K
enn
edy
10
:00
Co
ffee
& C
on
v. @
Tele
ph
on
e 1
0:0
0 F
SS E
nro
llmen
t R
m 3
30
11
:00
Sen
ior
Day
Ou
t @
Irvi
nto
n
11
:00
Cra
ft C
lass
@B
elle
rive
1
:00
HIV
Tes
tin
g @
Cu
ney
2
:00
Co
mm
un
ity
Serv
ice
Mtg
@O
xfo
rd
5:3
0 R
esid
ent
Co
un
cil E
lect
ion
s @
Cu
ney
28
1
0:0
0 S
kati
ng
Rin
g Tr
ip @
Kel
ly
10
:00
RC
Mee
tin
g @
Lin
coln
Par
k 1
0:3
0 P
MC
Mee
tin
g @
Cla
yto
n
12
:00
I-Se
rve
@C
layt
on
& K
elly
1
:30
Fo
od
Ban
k @
Lyer
ly
7:3
0 B
ible
Stu
dy
@Ir
vin
ton
29
9
:00
Yo
uth
En
rich
men
t @
Fult
on
1
1:0
0 S
um
mer
Fo
od
Pro
gram
@
Cla
yto
n &
Fo
rest
Gre
en
12
:00
I-Se
rve
@C
layt
on
& K
elly
30
31
32
