Housing & Urban Development Corporation Limited (HUDCO) (A Government of India Enterprise) CHANDIGARH REGIONAL OFFICE

S.C.O. 132-133, 1st & 2nd Floor, Sector 34-A, Chandigarh – 160022.

Ref.No. HUDCO/CHRO/CA/2016-17/ Dated 14.03.2016 Sub.:- APPOINTMENT OF CHARTERED ACCOUNTANTS FIRM FOR CERTIFICATION OF

ACCOUNTS OF REGIONAL OFFICE CHANDIGARH FOR THE FINANCIAL YEAR 2016-2017.

Sir, Housing and Urban Development Corporation Ltd. (HUDCO), a premier techno financing institution under the Ministry of Housing and Urban Poverty Alleviation, Govt. of India is engaged in providing long term loans for financing of Housing and Urban Infrastructure Projects. HUDCO, Chandigarh Regional Office invite offers from eligible Chartered Accountant firms for certifying the monthly Trial Balance of Regional Office including accounts relating to HUDCO Niwas and Public Deposit Scheme . The following conditions are applicable with regard to submission of quotation for award of work by HUDCO Regional Office Chandigarh. (I) The Scope of Work shall broadly cover the points as per enclosed Annexures as detailed below :

(1) Monthly Trial Balance including Taxation and KYC & PML Certification : Scope of Work as per ANNEXURE-I. (2) HUDCO Niwas Accounts Monthly Basis including KYC & PML Certification: Scope of Work as per ANNEXURE-II. (3) HUDCO Public Deposit Scheme Monthly Basis including KYC & PML Certification: Scope of Work as per ANNEXURE-III.

(II) ELIGIBILITY CRITERIA :

1. CA firm should have at least five years of experience in handling work of Public Sector Companies.

2. CA firm should have minimum three number of partners, minimum five number of paid assistants (semi qualified/qualified) and other employed staff.

3. CA firm should have local office having minimum five working staff (including one partner).

4. CA firm should have at least two years’ experience in handling TDS/Service Tax related work including filing of TDS/Service Tax Return in respect of Public Sector Companies.

(III) SELECTION PROCEDURE :

The selection of the firm shall be based on Technical bid and Financial bid : (1) Firms shall be short listed on the basis of technical bid. While evaluating the technical

bid, CA Firm’s capability to perform the certification work may be assessed and inspection of their office may be carried out so as to establish the fact that the CA Firm has proper local office.

(2) Financial Bid will be opened in respect of firms short listed based on Technical Bid. (IV) TENURE OF THE APPOINTMENT :

The Firm may be engaged for a continuous period of three years. However, their appointment shall be renewed on yearly basis based on the satisfactory performance in the previous year with the approval of Head Office.

(V) ESTIMATED COST OF CERTIFICATION WORK :

The upper tender limit of fees of CA Firm (excluding Service Tax) is as under:- (1) For Monthly Trial Balance including Taxation and KYC & PML verfification certificate for

Project Loans Rs. 10,500/- P.M. (Rs. 9000/- for Trial Balance & Taxation + Rs.1500/- for KYC/PML verification).

(2) For HUDCO Niwas (Payable on Quarterly Basis) Rs.4000/- per quarter. Additional Fee

of Rs. 20% will be payable for KYC and PML verification certificate. (3) For HUDCO Public Deposit Scheme (Payable on Quarterly Basis) Rs.3000/- per

quarter. Additional Fee of Rs. 20% will be payable for KYC and PML verification certificate.

The Fees for aforesaid assignments has to be mentioned separately in Financial bid. No out of

pocket or other expenses shall be paid. The monthly/quarterly payment shall be made @80% of the due fees and balance 20% shall be released after audit of annual accounts by Statutory Auditors and Issuance of Tax Audit Report.

(VI) GENERAL TERMS & CONDITIONS :

(1) The CA Firm is required to undertake the review for each month’s transactions in the first week of succeeding month and issue a report addressed to respective Executive Director/General Manager at Head Office by 5th of every month in case of Trial Balance, HUDCO Niwas, PDS and KYC/PML Certification.

(2) Regional Office will also take assistance of the CA firm in carrying out the necessary

rectifications promptly with a view to keep the record updated/corrected. However, CA Firm may include those observations in his report to Head Office, where there is

difference of opinion and which remain unattended/pending rectification. Further, such observations should be reviewed and their compliance is to be reported in the subsequent audit reports until such time these are rectified.

(3) HUDCO has the right to replace CA Firms, if it is found that the reporting/certification are

not of required standard.

(4) Any modification in offer after the date of opening will not be considered.

(5) Offers received late will not be considered. HUDCO Regional Office Chandigarh will not be responsible for any postal delay or any delay whatsoever.

(6) HUDCO Regional Office Chandigarh reserves the right to accept or reject any or all

offers without assigning any reason.

(7) In case any information/clarification is required in respect of Tender, the same may be obtained by visiting HUDCO Regional Office Chandigarh during working days (Monday to Friday between 10:00 a.m. to 5:00 p.m.).

(8) Quotations should be sent in a sealed envelope super scribing on top “Certification of

Accounts of Regional Office, Chandigarh for the Financial year 2016-17”. Accordingly you are requested to send Technical Bid and Financial Bid in two separate envelopes (given as Annexure IV and Annexure V).

(9) Bids should be submitted in a sealed envelopes clearly indicating “Technical Bid for Certification of Trial Balance of Regional Office Chandigarh, and certification of HUDCO Niwas Accounts and Public Deposit Scheme for the Financial Year 2016-2017” and Financial Bid for Certification of Trial Balance of Regional Office Chandigarh, and certification of HUDCO Niwas Accounts and Public Deposit Scheme for the Financial Year 2016-17” respectively.

(10) The offer/quotation should include the firm’s detailed profile including the firm’s name, address, date of establishment, detailed profile of partners and brief details of paid CA’s associates/support staff, clientele (PSUs, Banks, Other Companies) experience in handling work of PSUs.

(11) Quotation/Offer can be sent by post or deposited in tender box available at Reception on

1st Floor in HUDCO Chandigarh Regional Office at SCO 132-133, 1st Floor, Sector 34-A, Chandigarh - 160022. The last date and time for submission of offer is 29.03.2016 by 4:00 p.m.

(12) The Technical Bid will be opened on 30.03.2016 at 11:00 a.m. (13) The Financial Bid of short listed firms on the basis of Technical Bid shall be opened on

30.03.2016 at 01.00 p.m. (14) Payment of fees/charges shall be made through RTGS/NEFT for which the bank details

will have to be submitted by the selected firm.

(15) Location for submission of sealed quotation is Housing & Urban Development Corporation Ltd. (HUDCO), Chandigarh Regional Office, S.C.O. 132-133, 1st & 2nd Floor, Sector 34-A, Chandigarh – 160022.

Thanking you,

Harjit Kumar Date :- 14.03.2016 Regional Chief

ANNEXURE – IV

TECHNICAL BID (01) Name of the Firm (02) Status of the Firm

(03) Date of Establishment of Firm (04) Address of the Firm (05) Telephone Numbers / Fax Numbers / E-Mail

(06) No. of Partners , Name and Membership No(s). (07) Number of paid CAs (08) Number of other paid staffs (09) Experience in auditing PSU companies (in yrs).

(10) Staff including partner(s) at Local Office _________________________________

Sl. No.

Name of the Organisation

Number of Years of Audit

Conducted

Nature of Audit Financial Year

Provide separate details for experience in Handling TDS/Service Tax related work. Date : Place : (Signature of the Authorized Signatory with

seal)

ANNEXURE – V FINANCIAL BID

1. Name of Firm 2. PAN No. 3. Service Tax Registration No. if any.

Sr. No.

Particulars Maximum Fees Fee/Month or Quarter

Total Fees for FY 2016-17

1 Monthly Trial Balance including Taxation and KYC & PML Certification

Rs. 10,500/- per month

2 HUDCO Niwas Accounts Monthly Basis including KYC & PML Certification

Rs. 4,800/- per quarter

3 HUDCO Public Deposit Scheme Monthly Basis including KYC & PML Certification

Rs. 3,600/- per quarterf

Statutory Levies/Taxes etc. if any

Total Amount ( In figures)

Total Amount (In words)

Date : Place : (Signature of the Authorized Signatory with

seal)

Housing & Urban Development Corporation Limited (HUDCO)

(A Government of India Enterprise) CHANDIGARH REGIONAL OFFICE, S.C.O. 132-133, 1

st & 2

nd Floor,

Sector 34-A, Chandigarh – 160022. Ph. +91(0172) 2648952, 2648954 Fax : +91(0172) 2648955

NOTICE INVITING APPLICATION FROM THE CHARTERED ACCOUNTANTS FIRMS FOR CERTIFICATION OF ACCOUNTS OF HUDCO – REGIONAL OFFICE, CHANDIGARH FOR THE YEAR 2016-17 Last Date for submission of Bids is 29.03.2016 upto 1600 hrs. For details and eligibility criteria please visit our web site www.hudco.org