Hotelzon Payment Service HOPS - improve your travel invoicing process
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Hotelzon Payment Service HoPS™ 2013
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HoPS (Hotelzon Payment Service) is a payment solution for corporations and travel agencies where the travelers no longer need to settle their expenses at the hotel or via paper invoice. Instead, hotel invoices are automatically sent to company’s accounts department in a consolidated invoice which details their total expenditure over the agreed time period. Alternatively invoices can be migrated directly onto the corporation’s financial accounting system.
Transcript of Hotelzon Payment Service HOPS - improve your travel invoicing process
Hotelzon Payment Service HoPS™2013
A payment service solution with the ability to integrate with any payment
provider
Greater control to pursue corporates’ travel policies and manage spending
Ability to consolidate all hotel spending into one invoice
VAT breakdown for all hotel spends
HoPS for corporates and travel agencies
• No receipt required if the travel account supports detailed VAT breakdown• No longer need to use personal credit cards for hotel charges• Corporate credit cards are no longer necessary
Easier payments
• Enforce travel policy by setting up expense claim limitations
Greater control to pursue corporates’ travel policies
• A consolidated invoice over the agreed time period or migrated directly to a financial system
• Transfer of all reservation information (e.g. cost center, employee ID)• Detailed VAT breakdown
Reduction in administration for invoice handling
A payment service solution eliminating the need for travellers to settle
their expenses at the hotel or via paper invoice
Minimizes administration since all invoicing data is sent automatically to the customer
Improves guaranteed methods and enables 100% No Show invoicing
Improves hotels liquidity as it reduces the hotel’s payment
cycle from 30 days or longer to a week
HoPS for hotels
Flowchart - HoPS with travel account
1.Reservation
2. Automatic transfer of reservation data
3. Clearing
6. Consolidated invoice
6. Payment process
4. Standard XML interface
1.Reservation
7. Payment process
5. Payment to hotel
Hotelzon Online
HoPSHotelzon Payment
Service
Travel Account provider
TMC
Flowchart - HoPS with electronic invoice
1.Reservation
2. Automatic transfer of reservation data
3. Clearing
5. Electronic invoice
5. Electronic invoice
4. Standard XML interface
1.Reservation
7. Payment process
6. Payment to hotel
6. Payment to hotel
Hotelzon Online
HoPSHotelzon Payment
Service
Electronic invoice operator
TMC
Flowchart - HoPS with virtual credit card
1.Reservation
2. Automatic transfer of reservation data
3. Clearing (at this moment the hotel receives the cc number and can debit the cc as usual)
1.Reservation
5. Payment process
4. A file containing VAT information per reservation is sent separately to the corporate client
4. A file containing VAT information per reservation is sent separately to the travel agency
Hotelzon Online
HoPSHotelzon Payment
Service
TMC
Sanna Albinsson
A file containing VAT information is sent separately to the corporate client with each reservation
Sanna Albinsson
A file containing VAT information is sent separately to the travel agency with each reservation
Hotel reservations must be made in Hotelzon Online either directly or via
a partner
An agreement with a payment provider
Setup in Hotelzon
Make a test reservation to test the payment flow
Send out information to the travelers and/or bookers
Ready to use!
What’s needed for a corporate/travel agency to start using HoPS
Agreement with the payment providers the clients are requesting
Internet connection and login to HoPS clearing portal
Clear instructions and processes needs to be given to the
receptionists and/or night staff
Training and quick guides are offered by Hotelzon
Information to the financial department
Ready to use!
What’s needed for a hotel/hotel chain to start using HoPS
