Hot Work Permit Guidelines

Overview This Hot Work Permit is required for any job(s) being done by Contractors at the Oakland International Airport, which may involve open flames or heat and/or spark producing operations such as but not limited to welding, cutting, brazing or grinding. The attached permit must be completed by a Competent Hot Work Supervisor (CHWS) or Designee and be posted at the site. Please reference NFPA 51B for definition of a Competent Hot Work Supervisor.

All employees intending to conduct any hot work within the AOA must follow the guidelines set forth in the Airport Bulletin No 07-108 (Hot Work on the Airport) and must provide prior notification to Airside Operations Manager on Duty before actual hot work begins.

PROCEDURE 1. This permit must be completed and distributed at least 2 business days (or no less than 24

hours for special emergency related circumstances) prior to work commencement to allow for adequate distribution and preparation by Airport Personnel. Note: For the purpose of this procedure, “emergency” is defined as an unplanned, uncontrolled event that (if not dealt with) could cause service outage of primary security and/or safety systems and/or communication systems, that could threaten the life and safety of employees, tenants, contractors and the public (passengers).

2. Print a hard copy of Permit and complete all boxes on the permit before sending to the distribution list. (Note: The Permit is not valid until all boxes are complete). Post the completed permit at the site where work is taking place.

3. Once the Permit is complete, please send electronically (scanned copies are OK) via e-mail to the following addresses:

o Airside Operations - linesup@portoakland.como Airport Building Services – tgetchell@portoakland.como Airport Utilities – mhenning@portoakland.como Health and Safety – ddemoss@portoakland.como Airport Properties – djohnson@portoakland.com

4. Contact the MOD (510-563-3361) prior to start of any hot work in public areas (i.e. restaurants, concessions locations, etc.) and areas critical to airline operations (i.e. jet bridge, ticketing and baggage areas, etc.).

5. If work has been cancelled or area conditions change prior to work commencement or when job is complete please notify:

o Above email addresses6. Prior to leaving site, ensure that the area is clean and no debris and/or construction related

supplies or materials are left behind.

Conclusion This permit and guidelines were created to promote and maintain a level of safety and fire prevention here at Oakland International Airport, strict enforcement is expected. Contractors that do not adhere to the permit conditions and/or these guidelines can and will be asked to leave the site and work stopped until conditions and guidelines are met. For questions regarding these guidelines and the attached permit please contact the Port Safety Department at (510) 627-1469 or ddemoss@portoakland.com OAK Hot Work Permit - FILLABLE form_2017_.docx

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PERMIT IS NOT VALID UNLESS ALL BOXES ARE COMPLETE. If the required precautions cannot be met, Hot Work is not permitted.

CONTRACTOR NAME:

DATE: PORT CONTACT NAME & CELL NUMBER:

AREA/LOCATION/BUILDING or ROOM:

☐ In Terminal or ☐ AOANATURE OF JOB – (Please provide specific details of the job) This Hot Work involves the following (check all that apply): ☐Open Flames; ☐ Heat and/or Spark Producing Operations;Not limited to: ☐Welding; ☐Cutting; ☐Brazing; ☐GrindingClick here to enter text describing your Hot Work.

NAME OF PERSON DOING HOT WORK

DIRECT SUPERVISOR OR DESIGNEE Name (Print) Cell Phone #

THIS PERMIT EXPIRES AFTER JOB COMPLETION OR ONE SHIFT WHICHEVER COMES FIRST.

PERMIT ISSUED

DATE

TIME ☐AM or ☐PM

PERMIT EXPIRES

DATE

TIME ☐AM or ☐PM

I verify the above location has been examined, the precautions checked on the Required Precautions Checklist have been taken to prevent fire, and permission is authorized for work.

SIGNATURE OF SUP OR DESIGNEE

X: ______________________________REQUIRED PRECAUTIONS CHECKLIST ☐YES - Available sprinklers, hose streams, and extinguishers are in

service and operable? ☐ YES - Hot work equipment in good repair?

Requirements within 35ft of work☐ YES ☐ N/A - Flammable liquids, dust, lint and oil deposits

removed? ☐ YES ☐ N/A - Explosive atmosphere in area eliminated?☐ YES ☐ N/A - Floors swept clean of combustibles?☐ YES ☐ N/A - Combustible floors wet down, covered with damp

sand or fire- resistant sheets?

☐ YES ☐ N/A - Remove other combustibles wherepossible. Otherwise protect with fire-resistant tarpaulins, screens or shields?

☐ YES ☐ N/A -All wall and floor openings covered?☐ YES ☐ N/A -Fire-resistant tarpaulins suspended

beneath elevated hot work? Work on walls or ceilings/enclosed equipment ☐ YES ☐ N/A -Construction is noncombustible and

without combustible covering or insulation?

☐ YES ☐ N/A - Combustibles on other side of wallsmoved away?

☐ YES ☐ N/A - No danger exists by conduction of heatinto another room or area?

☐ YES ☐ N/A - Enclosed equipment cleaned of allcombustibles?

☐ YES ☐ N/A - Containers purged of flammable liquidsand vapors?

Fire watch/hot work area monitoring. ☐ YES -Fire watch will be provided during and

continuously for 30 minutes after work, including during any work breaks?

☐ YES - Fire watch is supplied with suitableextinguishers?

☐ YES - Fire watch is trained in use of this equipment andin sounding alarm?

☐ YES ☐ N/A - Fire watch may be required foradjoining areas, above and below?

☐ YES - Hot work area inspected 30 minutes after job iscompleted?

☐ YES ☐ N/A – Is there ample ventilation to removesmoke or vapor from work area?

Other Precautions Is work being done outside between Gates 25-28? ☐YES ☐NO –Is the Fire Alarm system affected?☐YES ☐ NO ☐ Don’t KnowIs the area protected with smoke or heat detection??☐ YES ☐ NO ☐ Don’t KnowNote: If Yes or Don’t Know is checked above, ContactAirport Utilities at least 2 business days (non-emergency)prior to conducting any hot work. (See Hot Work PermitGuidelines)Distribution List:Airside Operations; Airport Utilities;Landside Operations; Airport Bldg. Services;Port Health and Safety; Airport PropertiesHot Work Time Duration: Actual START time that Hot Work begins and END time:

Actual START Time: AM / PM

Actual END Time: AM / PM

Contact AP MOD (510-563-3361) prior to start of any hot work!