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OF

Hostel Management System

Submitted in the partial fulfillment of the Degree of Bachelor of

Technology (Integrated)

In

Computer Science and Engineering

SUBMITTED BY:- GUIDED BY: Name Pankaj Negi Miss Sukhdilpreet Kaur

Regd.No 10804097

Rollno R246A10

SUBMITTED TODepartment of Computer Science and Engineering Lovely Professional

University Phagwara

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ACKNOWLEDGEMENT

I take this opportunity to present my votes of thanks to all those guidepost

who really acted as lightening pillars to enlighten our way throughout this

project that has led to successful and satisfactory completion of this study.

We are really grateful to our HOD Mr. Rohit Dhand for providing us withan opportunity to undertake this project in this university and providing us

with all the facilities. We are highly thankful to Miss Sukhdilpreet Kaur for

her active support, valuable time and advice, whole-hearted guidance,

sincere cooperation and pains-taking involvement during the study and in

completing the assignment of preparing the said project within the time

stipulated.

Lastly, We are thankful to all those, particularly the various friends , who

have been instrumental in creating proper, healthy and conductive

environment and including new and fresh innovative ideas for us during

the project, their help, it would have been extremely difficult for us toprepare the project in a time bound framework.

Name Pankaj Negi

Reg.No 10804097

Rollno. R246A10

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TABLE OF

CONTENTS

Introduction

Proposed system

Description

System requirements

Requirement Analysis

System Design

Source code

Testing

Future scope of project

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INTRODUCTION

In the existing system, most of the records are maintained on paper.

It becomes very inconvenient to modify the data. In the existing

system, here is a possibility that the same data in different registers

may have different values which means the entries of the same data

do not match. This inconsistent state does not supply the concrete

information which poses a problem in the case information related

to particular search record.

Our project is very useful. User is no longer required to check his

register in search of records, as now it can be searched over the

software by choosing some options. The user need not to type in

most of the information. He/she is just required to enter the desired

options. On the whole it liberates the user from keeping lengthy

manual records. In a nutshell, it abates the work load of anorganization.

In todays world, no one likes to perform calculations on calculator

or manually when computer is there. Every one wants his/her work

to be done by computer automatically and displaying the result for

further manipulations.

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PROPOSED SYSTEM

The following documentation is a project the Hostel ManagementSystem .

It is a detailed summary of all the drawbacks of the old system and how the

new proposed system overcomes these shortcomings. The new system takes

into account the various factors while designing a new system. It keeps into

the account the Economical bandwidth available for the new system. Theforemost thing that is taken care of is the Need and Requirements of the User.

DESCRIPTION

Before developing software we keep following things in mind that we can

develop powerful and quality software

PROBLEM STATEMENTo Problem statement was to design a module:

o

Which is user friendlyo Which will restrict the user from accessing other users data.

o Which will help user in viewing his data and privileges.

o Which will help the administrator to handle all the changes.

FUNCTIONS TO BE PROVIDED:The system will be user friendly and completely menu driven so that the users

shall have no problem in using all options.

o The system will be efficient and fast in response.

o The system will be customized according to needs.

o

Addo Display

o Modify

o Delete

SYSTEM REQUIRMENTS

Operating system: MS Windows XP or Windows Vista

Language: C LanguageProcessor: Pentium IV Processor

RAM: 512 MB

Hard disk: 5 GB

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REQUIREMENT ANALYSIS

This process is adopted when management of the system development,

Personnel decide that the particular system needs improvement. The system

development life cycle is the set of activities, carried out by the analyst,

designers and users to develop and implement a system. The systems that are

present in the nature follow common life cycle pattern. For example considerthe raining system. Initially the rain falls into the river, river flows into sea,

the sea water evaporates to form vapors, the vapors form clouds which again

bring rain. Similarly consider a man made system initially a system is

analyzed, designed and made operational by the efforts of system analysis.

After successful operation or a number of users, the system becomes less and

less effective by change in the environment. So these changes have to be

incorporated in to the system by minor modifications. So the general activities

from the life cycle of the system are given below:

Select ion and identification of the system to be studied

Preliminary study

Defining the system

Design and development of the system

Implementation of the system

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SYSTEM DESIGN

Then we began with the design phase of the system. System design is a solution, aHOW TO approach to the creation of a new system. It translates system

requirements into ways by which they can be made operational. It is a translational

from a user oriented document to a document oriented programmers. For that, it

provides the understanding and procedural details necessary for the implementation.

Here we use Flowchart to supplement the working of the new system. The system

thus made should be reliable, durable and above all should have least possible

Hostel Management System

Enteryour

choice

eeeeee

1. Out student 2. In student 3. Staff 4. Exit

Enter Your

choice

START

STOP

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maintenance costs. It should overcome all the drawbacks of the Old existing system

and most important of all meet the userrequirements.

Figure 1no

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SOURCE CODE

/

*************************************************************************

**

* File : HOSTEL.C

* Description : Hostel management system to maintain student details as well

as staff details..* Author : Pankaj Negi,I Year B.Tech.,LOVELY PROFESSIONAL University.

* Version : 1.0

* Date : 14/DEC/2008

*************************************************************************

***/

#include

#include

#include

#include

/

****************************************************************************

* Function : main

* Description :The main function is used for whole hostel management process.

* Parameters : void

* Returns : Void

*************************************************************************

****/

void main()

{

int iCh1,iInc;

e:clrscr();

/* To Display Main menu */

gotoxy(26,40);

textcolor(9);

cprintf("INFOSYS CAMPUS CONNECT PROGRAM");

gotoxy(32,44);

textcolor(19);

cprintf("LPU UNIVERSITY");

gotoxy(16,42);

cprintf("HOSTEL MANAGEMENT SYSTEM DONE BY PANKAJ NEGI");

gotoxy(8,45);

textcolor(9);

/* To Dispaly date and time */

cprintf("DATE : %s ",__DATE__);

gotoxy(55,45);

cprintf("TIME : %s ",__TIME__);

for(iInc=0;iInc

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}

for(iInc=0;iInc

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};

struct hostel e;

char icPid[4];

int iF=0,iC=0,iF1=0;

long int lRecsize;

fp=fopen("hp.dat","rb+");

if(fp==NULL)

{

fp=fopen("\hp.dat","wb+");

if(fp==NULL)

{

puts("\n\t\tCannot Open file");

exit();

}

}

lRecsize=sizeof(e);

while(1)

{

clrscr();

textcolor(4);

if(iCh1==1) {

gotoxy(30,8);

textcolor(4);

/* Sub menu for manipulation of student and staff details */

cprintf("OUT-student MENU"); }

else if(iCh1==2) {

gotoxy(30,8);

textcolor(4);

cprintf("IN-student MENU"); }

else if(iCh1==3) {gotoxy(30,8);

textcolor(4);

cprintf("STAFF MENU"); }

gotoxy(26,40);

textcolor(4);

cprintf("INFOSYS CAMPUS CONNECT PROGRAM");

gotoxy(32,44);

textcolor(19);

cprintf("LPU UNIVERSITY");

gotoxy(16,42);

textcolor(19);cprintf("HOSTEL MANAGEMENT SYSTEM DONE BY PANKAJ NEGI");

gotoxy(8,45);

textcolor(4);

cprintf("DATE : %s ",__DATE__);

gotoxy(55,45);

cprintf("TIME : %s ",__TIME__);

for(iInc=0;iInc

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textcolor(7);

cprintf("-");

}

for(iInc=0;iInc

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scanf("%s",e.acName);

if(strlen(e.acName)>30||strlen(e.acName)20||strlen(e.acDesiq)1)

goto p;

f:

printf("\n \t\tENTER AGE : ");

scanf("%d",&e.iAge);

if(iCh1==3){

if(e.iAge65)

goto f; }

else

{ if(e.iAge100)

goto f; }

a5:

printf("\n \t\tENTER STREET: ");

scanf("%s",e.acStreet);

if(strlen(e.acStreet)>30||strlen(e.acStreet)24||strlen(e.acCity)10||strlen(e.acPhno)50)

goto a2;

}

if(iCh1==3) {

printf("\n \t\tENTER DATE OF JOIN(dd-mmm-yy): ");

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scanf("%s",e.acDoj);

v:

printf("\n\t\tSALARY/DAY: ");

scanf("%d",&e.iSal);

if(e.iSal9000)

goto v;

}

if(iCh1==2)

{

printf("\n\t\tENTER ROOM NUMBER: ");

scanf("%s",e.acRoom);

printf("\n \t\tENTER DATE OF JOIN: ");

scanf("%s",e.acDoj);

}

fwrite(&e,lRecsize,1,fp);

/*Flushes a stream On success returns 0 , On error returns EOF */

fflush(stdin);

}

break;

case '2':

//Searching and displaying all the information by id

textcolor(7);

printf("\n\n\n\t\tENTER ID: ");

scanf("%s",icPid);

rewind(fp);

while(fread(&e,lRecsize,1,fp)!=0)

{

printf("hai");

if(strcmp(e.acP_id,icPid)==0)

{ printf("bye");

iC=1;clrscr();

//Display according to Main menu

gotoxy(0,20);

//outpatient

if(iCh1==1){

printf("\n\n\n\t\tDETAILS OF OUTstudent:%s",strupr(e.acName));

printf("\n________________________________________________________________

_____\n\n");

printf("\n\n NAME : %s\t ID : %s\t CONSULTANT NAME : %s\n\n SEX :

%s\t AGE : %d \n\n STREET: %s\n\n CITY : %s\n\n PHONE : %s\n\n PATIENT

HISTORY:%s",strupr(e.acName),strupr(e.acP_id),strupr(e.acDesiq),strupr(e.acSex),e.iAge,stru

pr(e.acStreet),strupr(e.acCity),strupr(e.acPhno),strupr(e.acPhistory));

printf("\n________________________________________________________________

_____\n\n");

getch(); }

//Staff

else if(iCh1==3){

printf("\n\n\n\t\tDETAILS OF :%s %s",strupr(e.acDesiq),strupr(e.acName));

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printf("\n________________________________________________________________

_____\n\n");

printf("\n\n NAME : %s\t ID : %s \t DESIGNATION: %s\n\n SALARY : Rs

%d(/day)\n\n AGE : %d \t SEX : %s \n\n DATE OF JOIN : %s\n\n STREET:

%s\n\n CITY : %s\n\n PHONE : %s

",strupr(e.acName),strupr(e.acP_id),strupr(e.acDesiq),e.iSal,e.iAge,strupr(e.acSex),st

rupr(e.acDoj),strupr(e.acStreet),strupr(e.acCity),strupr(e.acPhno),strupr(e.acPhistor

y));

printf("\n________________________________________________________________

_____\n\n");

getch(); }

//Inpatient

else if(iCh1==2){

printf("\n\n\n\t\tDETAILS OF INstudent:%s",strupr(e.acName));

printf("\n________________________________________________________________

_____\n\n");

printf("\n\n NAME : %s\t ID : %s\t CONSULTANT NAME : %s\n\n AGE :

%d\t SEX : %s \t STREET: %s\n\n CITY : %s\n\n PHONE : %s\n\n PATIENT

HISTORY: %s\n\n ROOM NUMBER : %s\n\n DATE OF ADMISSION:%s

",strupr(e.acName),strupr(e.acP_id),strupr(e.acDesiq),e.iAge,strupr(e.acSex),strupr(e

.acStreet),strupr(e.acCity),strupr(e.acPhno),strupr(e.acPhistory),strupr(e.acRoom),st

rupr(e.acDoj));

printf("\n________________________________________________________________

_____\n\n");

getch(); }

}

}

if(iC==0)

{

printf("\n\t\tRECORD DOESN'T EXISTS..");

getch();}iC=0;

break;

case '3':

//Searching and modifying Records by id

cAns='y';

while(cAns=='y')

{

printf("\n\n\n\t\tENTER ID: ");

scanf("%s",icPid);

rewind(fp);

while(fread(&e,lRecsize,1,fp)==1){

if(strcmp(e.acP_id,icPid)==0)

{

b:

printf("\n\n\t\tENTER NAME: %s : ",strupr(e.acName));

scanf("%s",e.acName);

if(strlen(e.acName)>20||strlen(e.acName)

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printf(" \n\t\tENTER SEX : %s : ",strupr(e.acSex));

scanf("%s",e.acSex);

if(strlen(e.acSex)>1)

goto b1;

r:

printf(" \n\t\tENTER AGE: %d : " ,e.iAge);

scanf("%d",&e.iAge);

if(e.iAge65)

goto r;

b3:

printf(" \n\t\tENTER STREET: %s : ",strupr(e.acStreet));

scanf("%s",e.acStreet);

if(strlen(e.acStreet)>30||strlen(e.acStreet)24||strlen(e.acCity)10||strlen(e.acPhno)20||strlen(e.acDesiq)50)goto b5;

}

fseek(fp,-lRecsize,SEEK_CUR); //Repositions the file pointer of a stream

fwrite(&e,lRecsize,1,fp);

printf("\n \t\tRECORD MODIFIED ");

break;

}else

printf("\n \t\tRECORD DOESNT EXISTS ");

}

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printf("\n\n\n\t\tDO U WANT TO MODIFY ANY RECORD[y/n]");

/*Flushes a stream On success returns 0 , On error returns EOF */

fflush(stdin);

cAns=getche();

}

break;

case '4':

//Searching and deleting records by id

cAns='y';

while(cAns=='y')

{

printf("\n\n\t\tENTER ID TO DELETE RECORD : ");

scanf("%s",icPid);

ft=fopen("temp.dat","wb");

rewind(fp); //Repositions file pointer to stream's beginning

while(fread(&e,lRecsize,1,fp)!=0)

{

if(strcmp(e.acP_id,icPid)!=0) {

fwrite(&e,lRecsize,1,ft);

}

else {

iF1=1;

printf("\n\n\t\t RECORD DELETED SUCCESSFULLY");

}

}

if(iF1!=1){iF1=0;

printf("\n\n\t\t NO SUCH RECORD FOUND");}

fclose(fp);

fclose(ft);

remove("hp.dat");rename("temp.dat","hp.dat");

fp=fopen("hp.dat","rb+");

printf("\n\n\t\tDO U WANT TO DELETE ANOTHER RECORD[y/n]");

fflush(stdin);

cAns=getche();

}

break;

case '0':

fclose(fp);

goto e;

}}

}

}

/*******************************************************************

* End of HOSTEL.c

TESTING

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Testing is the major control measure used during software development. Its

basic function is to detect errors in the software. During requirement analysis

and design, the output is a document that is usually textual and no executable.

After the coding phase, computer programs are available that can be executed

for testing purpose. This implies that testing not only, has to uncover errors

introduced during coding, but also errors introduced during previous phase.

Thus the goal of testing is to uncover the requirements, design and codingerrors in the programs. So after testing the outputs of my project are as

follows:

Snapshots

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FUTURE SCOPE OF THE PROJECT

Our project will be able to implement in future after making some changes

and modifications as we make our project at a very low level. So the

modifications that can be done in our project are: Add one more major change

which can be done in this project is that to add the snaps of the student of

which the record is entered. We can also add or subtract details of theindividual.