HOPEWELL-LOUDON SCHOOLS HL Tech Guide · as iPhones, iPods, and iPads. ∞ The level knob is ∞...
Transcript of HOPEWELL-LOUDON SCHOOLS HL Tech Guide · as iPhones, iPods, and iPads. ∞ The level knob is ∞...
HL Tech Guide
AnDrea Taulker Assisted by: Brett Cassidy and Megan Brown
HOPEWELL-LOUDON SCHOOLS
Chapter 1
Intro toHopewell-Loudon Technology
Hopewell-Loudon Schools has always been testing, using or implementing emerging technologies in the classroom. We do this with a highly skilled staff, Student Tech Teams and an adaptable technology plan. Many schools seek out what ideas we are testing. Our staff and students are sought out to present and share their ideas throughout the state.
Our District currently has deployed a mixed environment of Windows, Ubuntu Linux, Macintosh OS X systems, iOS, and Android based tablets. All staff logs into a Windows server with Google Drive capability. All student labs currently at the Jr/Sr High are Windows based and tied to Active Directory. Elementary Labs are Apple iOS and Windows.
Currently 100% of our teachers use interactive technologies. All major classroom purchases of technology are done through classroom grants since our technology budget is so small.
We have one business lab and 2 mobile labs at the Jr/SR High School. All K-12 students use these to log into a Windows server using Google Chrome to access Google Apps for Education.
We have a Bring Your Own Technology (BYOT) policy. (See student handbook.)
Section 1
At a
DISTRICT AT A GLANCE
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Chapter 2
HL Google Apps for EducationA simple guide to explaining what Google Apps for Education is and how to use it.
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Hopewell-Loudon Schools, Google Apps for Education:
The Hyperlink below or the google monster on the schools main website takes you straight to our hlschool.net google apps and from there you can work on documents, calendar or email (If you set forwarding correctly you will not need to check mail).
http://www.google.com/a/hlschool.net
The Documents shows you the document you currently have or that are shared with you. If you notice below the pull down tab you can create new document, spreadsheet or presentation. They are fully compatible with MS Office and you may even upload a MS Office item from your files to google apps by the upload button.
Once an item is uploaded or created you can leave it alone or share the item. If your role requires you to take notes then you will need to share that item with the rest of the team. Here is how you do that.
If you are viewing the document you can share from there or in the case I have uploaded a powerpoint and checked the box. I want to share.
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Below I have clicked on the share settings and in the add people box now click on the choose contacts:
Now choose My Contacts, click on each person and it will check their name and click done. Sharing settings will come back up and you will see the email in of the people you want to share. Click Share.
Each person will get an email letting them know they have access to the document:
Working with forms in Google Docs is an easy and free way to get a survey out and review data. Just go to create new Form as shown below:
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Working with the Calendar is easy the only key point if you want to add an event add it to [email protected] calendar shown below. The reason is because I set up the site therefore my main calendar is to be used for HL leadership team. You all have edit rights to it. So if you fire me all is lost.
Chapter 3
Secure Printing
An easy and simple way to protect other teachers from stealing your very important documents!
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Secure Printing
At the Computer
Printing Document to Secure Print
* Have document to be printed open
* Click File
* Click Print
* Choose Konica Minolta from drop down menu
* Click Properties
* Choose Secure Print from Output Method drop down menu
* A window will open
* In Secure Print ID, enter an ID to retrieve job
* In Password, Enter a password to retrieve job
* Click OK
* Click OK
* Click OK
For ease of retrieval, it is recommended to use numbers for the Secure Print ID and Password. Number will be able to be entered with the number pad. Words can be used, but must be entered from the touch screen keyboard.
At 601 Copiers
Releasing Document to Print
* Press Box Function Button
* Touch Use Document
* Touch System User Box
* Touch Secure Print User Box
* Touch OK
* Type Secure Print ID given to document
* Touch OK
* Enter password given to document
* Touch OK
* List of document(s) appear. Touch to select Document to be released.
* Touch Print
* Revise any necessary finishing options
* Touch START
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At 950 Copiers
* Recall Secure Folder
* Enter your ID Number
* Enter your password
Secure Print documents are held at copier for 24 hours. If the document is not released within this time, document will be deleted.
Chapter 4
Laptop Care
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Laptop Care and Maintenance
Hopewell-Loudon Teachers are transitioning from:
This to This
Please follow the following guidelines:
1. At home or work only plug in laptop to a 3 prong neutral grounded outlet. Even better if plugged into a surge protector.
2. Power adapter must be plugged into outlet before plugging into laptop. Remove power from laptop before unplugging from wall. This is a common problem and causes Power Manage Unit (PMU) damage on the logic board. Most users think their power adapter is faulty. DO NOT TRANSPORT LAPTOP WITH POWER PLUG IN. THIS CAN CAUSE PERNAMENT DAMAGE TO LOGIC BOARD.
3. Unplug laptop while away from it for long periods of time. Espe-cially during stormy weather.
4. Do not leave uncharged for more than a month or Read Only Memory (ROM) damage could occur.
5. Do not let small children around laptop unless under constant direct supervision.
6. Do not leave in car for long periods of time since heat will dam-age system board.
7. Avoid sudden jars during transport as this will cause component damage.
8. Clean with a damp cloth, do not use alcohol or detergents.
9. If laptop is damaged repairs or replacement are costly and are only considered within budget constraints. Most users are disap-pointed when they get their replacement of an older laptop or the item shown here.
Steve Acton Technology Coordinator
Chapter 5
Familiarizing Yourself with the ClassroomThere is new technology is the classrooms that some may not recognize.
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Familiarizing Yourself with the Classroom
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1. This is the intercom speaker.2. The receiver for the classroom sound system3. The motion detector for the classroom lights4. The speaker for the classroom sound system5. The sprinkler in case of a fire
These will be found scattered throughout the building. They are access points that provide wireless Internet coverage.
This is a call button.It is found next to or near the light switch.
These will only be found on the first floor classrooms. They are sensors for the security system of the building.
Cables must be placed in the correct locations in order to work efficiently.
This cables should go into the headphone jack. It connects the laptop to the classroom sound system.
• The blue cable is for
• The first black cable is HDMI for video.
• The white cable is for the Aver. However, it may also be black. It plugs into the blue USB port.
• The final black cable is a USB extender.
Section 1
Cables
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This is the face plate found by the teachers test.
• The black cables that end with white and red are audio cables.
• The blue cable on the bottom left connects to the USB extender.
• The white cable is for the telephone.
• The blue cable next to the white is for internet.
• The blue cable on the right in the middle is for the HDMI.
• The large black one is a VGA cable.
*IMPORTANT NOTE* Do not move Desk or modify cable arrangement as to cause stress or damage to multimedia/interactive workstation cabling.
Below is an itemized list of cost to replace (man hours not included)
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Chapter 6
Classroom Sound SystemBroadcast audio easier while allowing the students to hear better.
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Classroom Sound System
Each classroom has a built in sound system that allows the teacher to project sound. A teacher can now project their voice, students’ voices, and even music/video sound.
• The AUX input is available to hook up devices to the sound systems such as iPhones, iPods, and iPads.
• The level knob is • The larger button is to turn the power on or off. If the green light is on, then
the sound system is on.• Teacher 1 refers to the wireless microphone pendant.• Teacher 2 refers to the wireless hand held microphone.• The dials adjust the sound.• No real adjustments are needed in the speaker section at the far right.
This is the wireless microphone pendant. • There is an emitter near the top where it says, “Panasonic WX-LT350.” You
cannot allow yourself or other objects to come between the emitter and the sensor on the ceiling.
• Hold PWR to turn the microphone on. • BATT shows when it is on. (Green light=on, orange light=on but almost
dead, and red light=dead/needs recharged)• CHG shows when it is charging.• The up and down arrows are volume control buttons.• Press SELECT to choose between OWN, OTHER, and LINE.• OWN indicates that audio is coming from that microphone in the form of
talking to it, audio in, or mic in.• OTHER indicates when the other microphone is in use. Also lights up to ad-
just the volume of the handheld microphone from this microphone.• LINE indicates audio coming from an external device connected to the
sound system. • MIC IN allows you to plug in an external microphone. • AUDIO IN is used to connect audio sources to in order to broadcast the
sound through the microphone.• The opening with the arrow pointing to it is where you plug the microphone
in to charge. The picture on the far right above shows the cables used to charge the microphones.
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This is the wireless handheld microphone.• The top black button is to turn the microphone on to talk into it. It needs to
be held onto in order to talk for an amount of time.• The bottom switch is pushed up while pushing down on the ON button in
order to keep the microphone on without holding the button down.• CHG shows when the microphone battery is charging. • BATT shows when the microphone is on.• AUDIO IN is used to connect other sound sources to broadcast the sound.• The opening at the bottom is where the microphone gets plugged in to
charge. (Same charger as the other microphone.)
Chapter 7
Classroom Projector
A new way to make teaching easier!
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Classroom Projector
Each classroom with a projector has a container on the board that holds two projector “pens.”
• In order to turn them on, flip the switch at the end so that the switch is closer to the dash. A green light will flash, notifying you when it is on.
• Press pen against board for use.• If pens are left on, they fall asleep in 20 minutes.
Projector remote
•The orange/red button is the power.•Source Search finds or detects different sources that are connected.•Computer (1) connects to the computer•Press video once for video (Blu-ray), and twice for HDMI through the computer.•USB is an alternate display.•LAN plays through a hand held device.•A/V Mute turns the display on the projector off.
• Freeze allows you to lock the picture on the board, and do something else on your computer.
• User is the auto calibrate feature. If you select yes, you must step away from the board during calibration
To choose which source you’d like to use for the display, follow these steps:
1. Press menu on the projector controller.2. Using the down arrow, go to Extended.3. Press enter, and then down arrow, go to Easy Interactive
Function.4. Press enter, use down arrow to Use Source.5. Click enter and choose source.
One program to use to teach is “Easiteach Next Generation.”
In this program, you can create a document or draw your own notes.
When you first open the program, it will bring you to the dashboard. On the dashboard you can choose from recent documents, open a new document, watch video tutorials about using the program, go to the download center, or click ‘skip’ to go to the drawing page (basically a document.)
Creating a Document
• First choose the layout you want.
• You can use drawing tools, text tools, special effects, widgets, multimedia resources, and scrapbooks.
• You can either draw the notes on the board, type from the board, or type from your computer.
• To save, click on the ‘e’ in the purple circle, go to ‘save as’, name the document, and then choose a destination to save to.
Editing a Document
• To open the On-Screen Keyboard, click the icon on the program’s toolbar near the bottom that looks like a little keyboard.
• By clicking on the ‘e’ and clicking on insert, you can add files from your desktop.
• To hyperlink, type a word, phrase, or url using the text tools. Once you are done typing, select what you typed ( you must select immediately after typing.) Then on the toolbar that pops up when you click on text tools, click on insert hyperlink. From there you can edit the text display and the website address.
1. To click on your hyperlink, you must switch to Play Mode. This is located on the main toolbar. It is the arrow with the star at the tip.
Section 1
Projector Software
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Having Multiple Pages
• You can set up pages similar to a powerpoint.
• There is a double arrow on the side that shows all the pages/notes.
• On the main toolbar, there will be a 1 with a small arrow. It has an arrow to the left pointing left and a plus sign the right. This is how you can add pages and switch between them without opening the double arrow.
*If you are not sure what an icon does, simply hover over the icon with the mouse and it will pop up a text box that briefly explains it. *
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*Make sure to remove lens cover before using and replace it once you are finished.*
• To turn on, press the power button in the top left corner.
• Press enter to automatically zoom in or out.
• Turn the dial to the right to zoom in and to the left to zoom out.
• Auto Image automatically adjusts and sets the white balance and exposure.
• Press rotate to move the image 180 degrees.
• Lamp turns the overhead light on/off
Section 2
AVerVision
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• Auto focus automatically adjusts the focus of the image
• Freeze freezes/resumes the image
• Cap/Del takes a picture of the image on the screen, or deletes it.
• Press Light Box on the right side of the AVerVision to turn on/off the light at the bottom.
This is the remote for the AverVision.
*The remote buttons follow the same uses as the ones on the main system.*
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The program that this runs through is Sphere. Once the picture is there, there are multiple things you can do by bringing up the menu.
• DocCam allows you to adjust the image similar to the remote and AVerVision.
• Annotation allows you to draw, add shapes and add text to the image.
• Presenter allows you to cover parts of the image.
• Record allows you to record and publish a video.
• Capture allows you to take and keep a picture of the image.
• Split Screen divides the screen and allows for more images to be displayed at the same time.
• Widget mode allows you to display the image at the same time as other sources.
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The Blu-ray player found in the cabinet under the sound system.
• On the top left side is the power button.
• On the left side, there are three consecutive buttons: eject, play, and stop.
Section 3
Blu-ray
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This is the Blu-ray remote.
• The larger green circle turns the Blu-ray on/off.
• The volume buttons do not adjust the sound. In order to turn the sound up/down, turn on the sound system and adjust the sound using TV/DVD.
• Display shows how far you are into the video.
• Top Menu takes you to the main menu at the beginning of the video.
• Pop Up/Menu takes you to the main menu and resumes where you last were in the video.
• Options displays the options you can do with the remote on-screen.
• Home takes you to the Blu-ray’s main menu.
*To change to the correct display*
Turn the Blu-ray on, then using the remote for the projector, press source search. It should bring the display to video as opposed to S-video when you press the video button on the projector remote.
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This is a media system and TV system.
This is similar to Youtube, in the sense of you can add your own videos.
If you click on all videos, it will bring up all videos added by any teacher under Stored Videos.
Section 4
VBrick
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Then if you click on Live Videos next to Stored Videos, it will show TV channels such as HL14. There is also the option available to make it possible to show the same video in more than one room. To do this, you can give a video to Mr. Acton and he will place it in one of the DVD players (1-4) under the Live Videos.
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Chapter 8
iPECS User Feature Guide
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HOW TO ANSWER A CALL:To answer a call that is ringing on your phone:
1. Lift the handset to answer or to answer “Hands Free” Press the bu?on marked “ON/OFF” or “SPEAKER”.
HOW TO GET AN OUTSIDE LINE:1. Press the bu?on marked “Line”2. Dial your desired phone number
HOW TO TRANSFER A CALL:To Transfer a call:
1. Press the bu?on marked “TRANS/PGM” (this automatically puts the caller on hold)
2. Dial the extension of the party you wish to transfer the call to.3. At this point you can either:
a. Stay on the line, and announce the caller to the extension when they answer. The caller is automatically transferred when you hang up.
b. Hang Up, The caller is automatically transferred when you hang up.
4. I f the person you are trying to transfer the caller to is not there or cannot take the caller press the bu?on marked “TRANS/PGM” to bring the caller back to you.
To Transfer a call to Voice mail:1. Answer the call and press the “TRANS/PGM” bu?on then
press the “MSG” bu?on2. Enter the extension of the voice mail box to transfer the caller to
or press the preprogrammed bu?on for that extension.3. Hang up.
To Transfer the caller to an outside number:1. Answer the call and press the bu?on marked “TRANS/PGM”
2. Press the “Line” bu?on.3. Dial the phone number of the person you want to transfer the
caller to.4. Wait for the person you are calling to answer then follow the nor-‐‑
mal transfer procedure.5. Hang up to complete the transfer.6. I f the person you are trying to transfer the call to is not there or
cannot take the call press the bu?on marked “TRANS/PGM” to get the caller back on the line.
a. (WARNING : This process will tie up 2 phone lines the line that the caller called in on and the line that you are us-‐‑ing to transfer the caller back out on. The lines will be re-‐‑leased at the end of the transferred call.
HOW TO PARK A CALL:To park a call
1. Answer the call 2. Press the “TRANS/PGM” bu?on3. Then dial the park location *601-‐‑*6194. Or press the preprogrammed park bu?on
HOW TO PICKUP A PARKED CALL:To retrieve a parked call
1. Lift the handset and dial Park Location *601-‐‑*6192. Or press the preprogrammed park bu?on
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HOW TO PUT A CALL ON HOLD:To put a call on hold:
1. Press the bu?on marked “HOLD” once.To put a call on Exclusive Hold:
1. Press the bu?on marked “HOLD” twicea. Exclusive hold means that you must retrieve the call from
the station that you put it on hold from.
HOW TO PICKUP A CALL THAT IS ON HOLD:To pick up a call that is on hold
1. Press the flashing “LINE” bu?on on your phone.
HOW TO FORWARD YOUR PHONE:To forward your desk phone to another extension
1. Dial *554a. To forward all calls press ‘1’b. To forward all calls when there is no answer press ‘3’c. To forward all calls when you are busy press ‘2’d. To forward all calls when busy or no answer press ‘4’
2. Dial the extension you wish to forward your phone to. 3. You will hear 3 Confirmation Tones.
To forward you desk phone directly to Voice Mail:1. Dial ‘*554’ on the keypad2. Press ‘1'ʹ3. Dial ‘*620’
To remove call forwarding:1. Dial “*554” on the keypad then press “#”
HOW TO REDIAL THE LAST NUMBER:To redial the Last Number Dialed:
1. Press the bu?on marked “REDIAL” if you do not have a bu?on marked “REDIAL” Dial *552.
HOW TO CHANGE THE WAY YOU RECEIVE INTERCOM CALLS (H-‐‑T-‐‑P):To Change the way in which you receive intercom calls:
1. Press “TRANS” then Dial “13” on your keypad.a. 1 -‐‑Hands Free – Hands Free mode will allow Intercom
calls to your station to come over the speaker phone by de-‐‑fault. You do not need to lift the receiver. Two Alert tones will be heard and then the internal party will be connected to your phone and you can talk freely.
b. 2-‐‑Tone – Tone mode will cause your phone to ring and your bu?on marked “HOLD” will flash when an internal person calls your extension. To answer, you must either lift the handset to talk privately or press the bu?on marked “ON/OFF” to talk Hands Free.
c. 3-‐‑Privacy – Privacy Mode will allow intercom calls to your station to come over the speaker phone by default just like in Hands Free mode; however your “MUTE” bu?on will be lit. (the internal party calling you cannot hear you, or what is going on around you) To answer either lift the handset or press the bu?on marked “MUTE”.
HOW TO ADJUST THE VOLUME:To adjust the volume:
1. As the function is happening (ex. As it is ringing, as you are talk-‐‑ing to the person, as the page is being made…etc.) Depress the key marked “Vol” up or down.
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HOW TO CHECK YOUR VOICE MAIL: VSF-‐‑VMTo check your voice mail:
1. I f you have a new voice mail message your “Voicemail” bu?on light will be flashing and the light on the top right corner will be flashing.
2. Lift your handset and press the bu?on marked “VOICE-‐‑MAIL”.
3. The system will ask you for your password which is “0000” by default.
4. To listen to your new messages press “1”5. To listen to your saved messages press “2”6. To send a message to someone with in your system press “4”7. To delete a message press “3” than “#” to confirm.8. To retrieve your messages from outside the system, wait until the
greeting starts playing and press “#”. The system will ask for your password, enter your extension number followed by your password.
9. When listening to your voicemail you can press “*” to rewind and “#” to fast forward the message.
SETTING UP YOUR VOICE MAIL: VSF-‐‑VMTo setup your Voice Mailbox:
2 Lift your handset and press the bu?on marked “Voicemail”, the system will ask you for your password which is “0000” by de-‐‑fault.
3 To record your greeting and change your password Dial “8”. Please listen to the Instructions. The Voice Mail System will tell you to edit your greeting Press 1 to edit your password press 2
4 Press 1 to record your greeting. Follow the prompts. (ex. You have reached Greg Smith, I am sorry but I am out of the office at this time. Please leave a message after the tone.)
5 After you have finished recording your greeting press “9” to re-‐‑turn to the main menu then press “8” then PRESS “2” to change your password. Follow the prompts.
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Your IPECS Classroom station
To dial long distance, press account code buUon.*2(your code)
*If you have any other questions, there will be a tutorial video you can watch.*