Homeless Crisis Response Program Training

December 7, 2012,

10:00am - 3:00pm

Welcome!

Community Services DivisionCommunity Services DivisionOffice of Community DevelopmentOffice of Community Development

Homeless Crisis Response Program Training

Community Services DivisionCommunity Services DivisionOffice of Community DevelopmentOffice of Community Development

Scott Gary, OCDScott Gary, OCD

Homeless Crisis Response Program Training

Jacqui Buschor, OCDJacqui Buschor, OCD

Homeless Crisis Response Program Training

Jon McKay, OCDJon McKay, OCD

Homelessness Prevention

• Losing their primary nighttime residence within 14 days and lack resources or support networks to remain in housing.

Rapid Re-housing

• Living in a place not meant for human habitation

• Coming from emergency shelter or transitional housing

• Exiting an institution they temporarily resided if in shelter or a place not meant for human habitation before entering the institution.

Court Ordered Eviction

• If the client(s) qualify as homeless, because the client(s) will imminently lose their housing, the evidence must, at a minimum, include a Notice to Quit, Notice to Terminate, or Notice to Leave Premises issued under state law that requires the client(s) to leave their residence within 14 days after the date of application for homeless assistance. Agencies have discretion to request heightened documentation from client(s) in order to prove housing status, such as a court ordered eviction.

Rental Assistance AgreementRental Assistance Agreement

Staff Person:

Client Name:

Address:

Landlord Name:

Mail Payment to:

Monthly Rent Amount:

Rent Due Date:

The client is participating in the Housing Stability Program. Assistance is being provided on their behalf. By accepting the assistance and participating in the program, all parties agree to the following:

1. Client will provide a copy of the complete lease to program staff along with this form. 2. Landlord will provide staff with a copy of any notice given to the program participant to

vacate the housing unit, or any complaint used under state or local law to commence an eviction action against the program participant.

3. Program staff will issue rental payments on behalf of this tenant, on-time, consistent with the due dates outlined in the lease and this rental agreement.

4. Assistance is conditional on client participation in the Housing Stability Program. If tenant is non-compliant with program or terminated for any reason, this rental agreement becomes invalid. Program staff will inform landlord within 24 hours of client termination.

I understand that fraud is investigated by the Department of Housing and Urban Development, Office of Inspector General, and may be punished under federal laws to include, but not limited to, 18 U.S.C. 1001 and 18 U.S.C. 641. I understand that if any of this information is found to be false, I will be subject to criminal, civil and administrative penalties and sanctions.

______________________________ Rental Agreement Start Date _____________________

Tenant Signature Date

______________________________

Landlord Signature Date

______________________________

Staff Signature Date

Budget Amendments

• Required if moving $5,000 or 10%, whichever is greater, of line item between activities.

• 5 Things Needed for Budget Amendments:– Original Budget– Original Outcomes (# of households/# persons served)– Revised Budget– Revised Outcomes (# of households/# persons served)– Rationale

Activities Associated with Grant

1. Homelessness Prevention – Rental/Housing Assistance

2. Homelessness Prevention – Supportive Services

3. Rapid Re-housing - Rental/Housing Assistance

4. Rapid Re-housing - Supportive Services

5. Data Collection & Evaluation

6. General Administration

Drawdowns

•Should be based on actual expenditures

•No limit

•Takes roughly 2 weeks to get funds

•Submit one drawdown request for whole region

Utility Assistance

•Should be rare in nature.

•Other public assistance programs should be utilized (such as HEAP)

Income Determination Inclusions

• Earned Income• Self Employment/Business Income• Interest & Dividend Income• Pension/Retirement Income• Unemployment & Disability Income• TANF/Public Assistance• Alimony, Child Support and Foster Care Income• Armed Forces Income

Habitability Inspections

HSP Housing Habitability Standards Inspection Checklist

About this Tool

The standards for housing unit inspections under HSP apply only when a program participant is receiving financial assistance and moving into a new (different) unit. Inspections must be conducted upon initial occupancy and then on an annual basis for the term of HSP assistance.

The habitability standards are different from the Housing Quality Standards (HQS) used for other HUD programs. Because the HQS criteria are more stringent than the habitability standards, a grantee could use either standard. In contrast to HQS inspections, the habitability standards do not require a certified inspector. As such, HSP program staff could conduct the inspections, using a form such as this one to document compliance.

Instructions: Mark each statement as ‘A’ for approved or ‘D’ for deficient. The property must meet all standards in order to be approved. A copy of this checklist should be placed in the client file.

Approved or

Deficient Element

1. Structure and materials: The structures must be structurally sound so as not to pose any threat to the health and safety of the occupants and so as to protect the residents from hazards.

2. Access: The housing must be accessible and capable of being utilized without unauthorized use of other private properties. Structures must provide alternate means of egress in case of fire.

3. Space and security: Each resident must be afforded adequate space and security for themselves and their belongings. Each resident must be provided with an acceptable place to sleep.

4. Interior air quality: Every room or space must be provided with natural or mechanical ventilation. Structures must be free of pollutants in the air at levels that threaten the health of residents.

5. Water Supply: The water supply must be free from contamination.

6. Sanitary Facilities: Residents must have access to sufficient sanitary facilities that are in proper operating condition, may be used in privacy, and are adequate for personal cleanliness and the disposal of human waste.

7. Thermal environment: The housing must have adequate heating and/or cooling facilities in proper operating condition.

Partner Agency Agreements• Scope of work

• Term (beginning and ending dates)

• Max dollar mount

• Reporting/Monitoring

• How money will change hands

• Signed by both parties

• Policies to be followed

• Bill on actual cost

• How amended

• Lead agency has right to monitor programmatic and financials

• Follow rules and regulations

• Special clause regarding finances

• Feds/State has right to access partner agencies