Virtual Inspection Report (2020-21)Brick & Mortar Independent Schools (Group 3)Inspection Purpose:

A comprehensive review of compliance with legislative and other regulatory requirements which may include, but not limited to student safety, and a survey of the school's safety related policies and to ensure the school offers an educational program and which leads to recertification for another two year cycle.

During the COVID-19 pandemic, the independent school inspection process is not intended to function as a review of school’s compliance with Provincial requirements and guidelines related to COVID-19. The Ministry has implemented a separate process to review school’s plans related to COVID-19.

For Schools: The independent school must pre-populate this Monitoring Inspection Report prior to the Monitoring Inspection

(MI) visit. Do not fill in any information in the orange boxes; this space is for Ministry of Education use only. You are required to attach the following 5 documents to this Virtual Monitoring Inspection Report:

1. Only if you employ B.C. certified teachers, provide a copy of the school’s Teacher Certification Branch Certificate Verification Response File dated September or October 2020, that lists the school's teachers with their current certification.

2. A copy of Certificate of Good Standing Issued by the BC Corporate Registry issued shortly prior to inspection date.

3. A copy of a letter, (dated 2015 or more recent) from the local government/regional district and/or a copy of the latest ACRS report (First Nations Schools) to this Monitoring Inspection Report confirming there are no compliance-related concerns regarding the school facility and property. Note: In the event the school facilities have undergone construction or have been relocated since the last issued Letter of Municipal Compliance, the School is required to have their municipality issue an updated Letter of Compliance prior to the inspection.

4. A copy of the most recent inspection’s Ministry cover letter, and 5. A copy of the School’s official response listing its responses to the previous report’s follow-up items.

(See also Section 1.06 of this report.)

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 1

Submitting this Report Template: Upon completion of this Report Template, submit it with all of the attachments/submissions outlined above, to

the Ministry of Education’s Independent Schools Branch in MS-Word using the following document naming and email subject line convention:

Report: “<School Code> I-R for <School Name>”Attachments: “<School Code> Attachment <#>”

Do not upload this document to Google Drive as it removes the interactive form elements. Email the completed document to the Independent Schools Branch at:

EDUC.IndependentSchoolsO ffice@gov. bc.ca

*DEADLINE for SUBMISSION: September 30, 2020*Version: 2020.0.1

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 2

Principal’s DeclarationPrincipal Contact Information

a) Principal’s Name: Click here to enter text.

b) Phone Number (and extension) Click here to enter text.

c) B.C. Teacher Certification Number Click here to enter text.

Principal DeclarationI, the Principal/Head of School, acknowledge that by checking the box, I certify that the information in this Inspection Report is, to the best of my knowledge and understanding, complete and correct. The answers provided throughout the Monitoring Inspection Report reflect the status of the programs, operations, administration and staffing at the school.

I, the Principal/Head of School, confirm the 5 additional documents (listed above) are electronically attached to this Inspection Report submission as required.

The Ministry emphasizes to school authorities that false or inaccurate declarations may affect the school’s certification status.

☐ I agree ☐ I disagree

New GradesAdded Grades (See Section 1.07 of this report): Is the school adding any grades to its educational program that have not been reviewed as part of previous inspections?

If Yes, indicate added grade(s) below.☐ Yes ☐ No

Click here to enter text.

Ministry Use Only

Date(s) of Inspection: Ministry Chair):Click or tap to enter a date. Click here to enter text.

Date(s) of Previous Inspection: Certificate Expiry Date:Click or tap to enter a date. Click here to enter text.

List of School Representative(s) participating in this inspection:

Click here to enter text.

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Section 01: School Information1.01 Standard information

a) School Name: Click here to enter text.

b) Ministry School Code: Click here to enter text.

c) School Address: Click here to enter text.

d) City/Town: Click here to enter text.

e) Postal Code: Click here to enter text.

f) School Mailing Address(if different): Click here to enter text.

g) Website Address(if applicable): Click here to enter text.

h) School Contact E-mail: Click here to enter text.

i) School Phone Number: Click here to enter text.

j) 24-Hour Emergency Contact Name Click here to enter text.

k) 24-Hour Emergency Contact Cell Number Click here to enter text.

l) Principal/Head of School:(Individual identified as the “principal” on the School Contact Information )

Click here to enter text.

m) The School Contact Information is up to date: ☐ Yes ☐ No ☐ Yes ☐ No

n) Principal/Head of School’s E-mail(if different from School Contact E-mail): Click here to enter text.

o) Group Classification: ☐ Group 3

p) School in Continuous Operation Since: Click or tap to enter a date.

q) Student Housing or Boarding Facilities? ☐ Yes ☐ No

r) School Calendar Schedule(check all that apply):

☐ Linear (Sep-Jun) ☐ 2 Semesters ☐ 3 Semesters☐ 4 Quadmesters ☐ Summer Programs

s) School Affiliation/Association: ☐ISABC

☐CIS

☐ACSI

☐SCSBC

☐AMS

☐FNSA

☐None

t) The School uses MyEdBC as Student Information System ☐ Yes ☐ No

If using different SIS, provide name: Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 4

The school complies with Section 1 of the Schedule of the Independent School Act, which requires that: (See also this report’s Section 4.02a)

Ministry Verification

1. No program is in existence or is proposed at the independent school that would, in theory or in practice, promote or foster doctrines of:a) Racial or ethnic superiority or persecutionb) Religious intolerance or persecutionc) Social change through violent action, or,d) Sedition.

☐Yes ☐No ☐Yes ☐No

2. The independent school facilities comply with the enactments of British Columbia and the municipality or regional district in which the facilities are located.

☐Yes ☐No ☐Yes ☐No

1.02: School Authority Informationa) School Authority Name: ☐Yes ☐NoClick here to enter text.

b) School Authority Chair/Head: ☐Yes ☐NoClick here to enter text.

c) School Authority Contact Information with Ministry (as listed on the School Contact List ) is current. If not, please request Authority contact info update by emailing educ.independentschoolsoffice@gov.bc.ca

☐Yes ☐No

Click here to enter text.

d) Official Registration Number (as issued by Corporate Registry): ☐Yes ☐NoClick here to enter text.

e) Please indicate under which your School Authority is incorporated:☐ Societies Act ☐Yes ☐NoNote: Certificate of Good Standing Issued by the BC Corporate Registry or proof of submission of most recent Annual Report to be attached to this reportDate of last Annual Report: Click or tap to enter a date. ☐Yes ☐No

☐ Business Corporation Act ☐Yes ☐NoNote: Certificate of Good Standing Issued by the BC Corporate Registry to be attached to this reportDate of last Annual Report: Click or tap to enter a date. ☐Yes ☐No

☐ Order in Council (Authority Designation) or Private Act ☐Yes ☐NoName of Act (if applicable): Click here to enter text.

For Ministry Use OnlySection 1.01 – 1.02: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 5

1.03 School Authority Financial Information Group 3 Schools are not required to complete this section (1.03).

1.04: Student EnrolmentPlease list the total number of currently registered students by grade levela) Elementary

Kindergarten Grade 1

Grade 2

Grade 3

Grade 4

Grade 5

Grade 6

Grade 7 Grade 8 Total

(A) ☐Yes ☐NoClick Here. Click

Here.Click Here.

Click Here.

Click Here.

Click Here.

Click Here.

Click Here.

Click Here.

Click Here.

b) Secondary

Grade 8 Grade 9

Grade 10

Grade 11

Grade 12 Total (B)

☐Yes ☐NoClick Here. Click

Here.Click Here.

Click Here.

Click Here. Click Here.

c) Whole SchoolStudent count (A+B) Click Here. ☐Yes ☐No

Please list the total number, if any, of the following students:

d) English Language Learners ☐Yes ☐No Total Enrolled:

Click Here.

☐Yes ☐No

e) International Students ☐Yes ☐No Total Enrolled:

Click Here.

☐Yes ☐No

f) Students with Diverse Abilities /Disabilities (Special Education – All Categories) ☐Yes ☐No Total

Enrolled:Click Here.

☐Yes ☐No

For Ministry Use OnlySection 1.03 – 1.04: The School is compliant with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

1.05: Recent ChangesHave there been any changes to the following items since the most recent inspection?If indicating YES, add detailed information in the provided spaces.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 6

a) Educational program changes: ☐Yes ☐No ☐N/A ☐Yes ☐No

Click here to enter text.

b) Facility changes: (did it require building inspection?) ☐Yes ☐No ☐N/A ☐Yes ☐NoClick here to enter text.

c) School Leadership (administration) changes: ☐Yes ☐No ☐N/A ☐Yes ☐NoClick here to enter text.

d) School Governance (Authority/Board) changes: ☐Yes ☐No ☐N/A ☐Yes ☐NoClick here to enter text.

1.06 Compliance/Follow-up on most Recent Ministry Inspection

.

Ensure all documentation supporting your work on completing all follow-up items and any policies that needed to be updated are available for review by the inspection team.

Number of statutory and policy items that required follow-up from the most recent inspection?Number of Statutory: Click here to enter text. Number of Policy: Click here to enter text.

Comments:Is any further follow-up required? ☐Yes ☐No

Click here to enter text.

For Ministry Use OnlySection 1.05 – 1.06: The School is compliant with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

1.07: Added Grades

Did the School add any grades since the last school inspection? ☐Yes ☐No ☐Yes ☐No

If so, indicate which grades were added:

Click here to enter text.

Ministry Comments:Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 7

For Ministry Use OnlySection 1: Review time (percentage): Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 8

Section 02: School Facilities, Maintenance, and Safety2.01: School Facilities

Note:

Please attach a COPY of a Municipal Compliance letter dated 2015 or later from the local government/regional district to this Monitoring Inspection Report template confirming there are no compliance-related concerns regarding the school facility and property.

For First Nations on-reserve schools, the equivalent from Department of Indigenous Services Canada (DISC) or architect approval is acceptable. Band operated schools will need to confirm compliance with AAND Asset Condition Reporting System (ACRS) within the past three years.

A recent copy of an Occupancy Permit or equivalent is required if the school has constructed a new building, building addition, or completed substantial building changes (building permit needed) since the school's last inspection.

Ministry Verification

a) Name of local government, First Nation government, or regional district: ☐Yes ☐NoClick here to enter text.

b) The School meets all current local government/First Nation government/regional district codes, regarding zoning, building, fire prevention, and health.

☐Yes ☐No ☐Yes ☐No

c) Facilities receive regular inspections by local officials (Fire Department, etc.). ☐Yes ☐No ☐Yes ☐No

2.02: Maintenance and Safetya) Maintenance and safety procedures are in place for buildings, school

grounds, playgrounds, and perimeter grounds. ☐Yes ☐No ☐Yes ☐No

b) The School conducts and maintains a log of routine safety checks and other school mandated external inspections or reviews. ☐Yes ☐No ☐Yes ☐No

c) Alarms, fire extinguishers and safety equipment are regularly inspected and serviced. ☐Yes ☐No ☐Yes ☐NoDate of last inspection service: Click or tap to enter a date.

For Ministry Use OnlySection 2: The School is compliant with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 9

For Ministry Use OnlySection 2: Review time (percentage): Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 10

Section 03: Educational Philosophy and Practice3.01 Educational Philosophy

Briefly describe the school’s educational philosophy

Click here to enter text. ☐Yes ☐No

For Ministry Use OnlySection 3: The School's educational philosophy statement is consistent with the requirements of Section 1 of the Schedule of the Independent School Act

☐Yes ☐No

Comments:Click here to enter text.

For Ministry Use OnlySection 3: Review time (percentage): Click here to enter text.

Section 04: School Administration4.01: Administrative Team (Principal, Head of School, vice-principals and/or department heads)

☐ If no change from previous inspection, skip remainder of Section 4. Ministry Verification

a) Percentage of time the Principal/Head of School has for administrative duties: Click here to enter text. ☐Yes ☐No

For Ministry Use OnlySection 4: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

For Ministry Use OnlySection 4: Review time (percentage): Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 11

Section 05: Procedures and PracticesSection 5.01a: The School has written practices pertaining to:

Items in RED are rooted in legislation and listed as Statutory items follow-up is required. Items in BLUE are school policy matters and will listed as Policy items follow-up is required.Items in GREEN are new items in 2020/21 school year (All new policy requirements have a two-month follow-up deadline)

Administrative Requirements School Declaration Ministry Verification Ministry Comments

Child Abuse Reporting Protocols (required under Child, Family and Community Service Act) Child Abuse Reporting ☐Yes ☐No ☐Yes ☐No Click here to enter text. Appointed School Official (ASO) ☐Yes ☐No ☐Yes ☐No Click here to enter text. Alternate Appointed School Official (AASO) ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Student Records Protocols (required under the Student Records Order and section 9 of the Independent School Regulation) Student Records stored safely ☐Yes ☐No ☐Yes ☐No Click here to enter text. Student Legal Name proof (copy of birth

certificate, passport, First Nation Status Card etc.)

☐Yes ☐No ☐Yes ☐No Click here to enter text.

Any homeschooled children that are registered with the school have PEN, PSR, and this is listed on the student’s Permanent Student Record

☐Yes ☐No ☐N/A ☐Yes ☐No ☐N/AClick here to enter text.

Verification parent/guardian is (a) legally in Canada and (b) ordinarily resident in B.C. ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Copies of minimum two most recent years of student progress reports ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Disclosure for delivery of health services, social services, or other support services ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Retention (PSR – minimum 55 Years) ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Emergency Preparedness A written Plan for other Emergencies ☐Yes ☐No ☐Yes ☐No Click here to enter text. Fire drills (recommended 6/year) ☐Yes ☐No ☐Yes ☐No Click here to enter text. Earthquake drills (recommended 3/year) ☐Yes ☐No ☐Yes ☐No Click here to enter text. Lockdown drills (recommended 2/year) ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Student Supervision Protocols Student Supervision Policy (before, during,

after school) ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Field Trip (Student Safety) Protocols Has the school made provisions for medical

issues (anaphylaxis, etc., on field trips) ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Is there a written plan to ensure effective communications management of emergencies on field trips

☐Yes ☐No ☐Yes ☐No Click here to enter text.

Harassment and Bullying Prevention Protocols (required under Harassment and Bullying Prevention Order) Harassment and Bullying Prevention (H&BP)

Policy ☐Yes ☐No ☐Yes ☐No Click here to enter text.

School’s written procedure aligns with H&BP Order (and refers to all 5 elements of the Order)

☐Yes ☐No ☐Yes ☐No Click here to enter text.

Water Testing Protocols Most recent test conducted according to

school policy (minimum every three years)? ☐Yes ☐No ☐Yes ☐No Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 12

Mitigations (if any) addressed ☐Yes ☐No ☐N/A ☐Yes ☐No ☐N/A Click here to enter text.

Cash Payment Policy The School has written procedure that

minimizes cash payments for fees ☐Yes ☐No ☐N/A ☐Yes ☐No ☐N/A Click here to enter text.

For Ministry Use OnlySection 5.01a: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

Section 5.01b: The School has established written practices or procedures pertaining to:

Items in BLUE are school policy matters and will listed as Policy items follow-up is required.Items in RED are rooted in legislation and listed as Statutory items follow-up is required.

Operational Requirements School Declaration Ministry Survey Ministry Comments

Student Discipline Protocols Student Discipline ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Appeals Protocols Appeals policy/procedure ☐Yes ☐No ☐Yes ☐No Click here to enter text.

Anti-smoking Protocols (requirement under the Tobacco and Vapour Products Control Act) Anti-smoking policies (including prohibition of

vapour products) ☐Yes ☐No ☐Yes ☐No Click here to enter text.

For Ministry Use OnlySection 5.01b: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments based on random survey:Click here to enter text.

For Ministry Use OnlySection 5a and b: Review time (percentage): Click here to enter text.

5.02: Abuse Policy and ProceduresFor Ministry

Use Only

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 13

a) The School has downloaded The B.C. Handbook for Action on Child Abuse and Neglect (most current version) and Supporting Our Students: A Guide for Independent School Personnel Responding to Child Abuse.

☐Yes ☐No ☐Yes ☐No

b) The School has written procedure in place for reporting child abuse incidents that is based on and reflects the procedures described in the above referenced ministry’s documents.

☐Yes ☐No ☐Yes ☐No

c) The School staff are updated annually on their responsibilities and duties in relation to the School’s child abuse reporting policy and adheres to the legal duty to report.

☐Yes ☐No ☐Yes ☐No

d) Have some of the school staff or school community participated in ERASE training?

Describe below:

☐Yes ☐No ☐Yes ☐No

Click here to enter text.

e) If the School is not participating in ERASE Strategy and/or training,describe below how the School ensures staff and students are knowledgeable in bullying prevention.

☐Yes ☐No

Click here to enter text.

For Ministry Use OnlySection 5.02: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

For Ministry Use OnlySection 5.02: Review time (percentage): Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 14

Section 06: Teacher Certification, Evaluation, and Professional Development6.01: Certification of Teachers

A Group 3 Independent School is not required to employ certified teachers. However, if the School does employ British Columbia Teacher Certification Branch (TCB) certified teachers and if there is any disciplinary action by the Authority, the Authority will abide by Section 7 of the Independent School Act with regard to reporting requirements to the TCB and Commissioner.

6.02: Declaration by Representative for the School Authority

For Ministry Use Only

a) All employees of the Authority working with children or students during their employment have current (no more than five years old) and valid criminal record checks on file under the Criminal Record Review Act completed through the Ministry of Justice.

☐Yes ☐No

b) The School Authority confirms compliance with the above declaration. ☐Yes ☐No ☐Yes ☐NoName: Click here to enter text.

Position: Click here to enter text.

For Ministry Use OnlySections 6.01 – 6.02: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

For Ministry Use OnlySection 6: Review time (percentage): Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 15

Section 07: Educational ProgramFor Ministry

Use Only

a) The School provides an educational program for 10 or more students.

☐Yes ☐No ☐Yes ☐No

b) If the School provides teachers with professional development opportunities, describe these opportunities and how often they are provided in a school year.

☐Yes ☐No ☐Yes ☐No

Click here to enter text.

For Ministry Use OnlySection 7: The School is in compliance with this Section of the Report. ☐Yes ☐No

Comments:Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 16

Section 08: Report SummaryFor Ministry Use Only

Additional Follow up from previous inspections (Section 1.06) ☐None

Click here to enter text.

Statutory Follow-Up Requirements ☐Yes ☐No

Click here to enter text.

The School Authority is required to review the statutory issues listed above and confirm in writing to the Independent Schools Branch its compliance by:

Click or tap to enter a date four weeks after the visit.

Policy Issues Follow-Up Requirements: ☐Yes ☐No

Click here to enter text.

The School Authority is required to review the policy issues listed above and confirm in writing to the Independent Schools Branch its compliance by

Click or tap to enter a date six weeks after the visit.

This inspection recommends maintaining current Group Classification?

☐ Yes ☐ NoComment: Click here to enter text.

GROUP 3 INSPECTION REPORT - INDEPENDENT SCHOOLS - BRICK AND MORTAR - SCHOOL YEAR 2020/21 17