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The simpler alternative for 85% of Australian businesses

IntroductionWelcome to this CashManager walkthrough.

This CashManager walkthrough will give you an overview of the simplicity that CashManager can offer to your business. The following slides highlight the key features and benefits that make CashManager the simpler alternative for 85% of the small businesses throughout Australia.

Features include- the cashbook, bank account reconciliations, importing bank statement transactions, printing cashbook and cashflow reports, completing your BAS Worksheets, and managing Customer and Supplier invoicing.

CashManager is available in three levels – Lite, Standard and PLUS. Every business has different needs when it comes to bookkeeping and CashManager provides you with the flexibility to grow your system with your growing needs. With CashManager you can:

• do the bookkeeping basics including bank reconciliations with CashManager Lite

• manage your business performance with budgeting in CashManager Standard

• produce financial reports for your business using CashManager PLUS.

• customise and produce Customer and Supplier invoices using the invoicing add-on – available with any level of CashManager

• manage more than one entity with the Multi-business CashManager system – also available with any level of CashManager

Transaction Entry

Unlimited bank accounts

While a lot of systems limit users to one bank account in the cashbook, CashManager enables you to set up as many bank accounts as you need to effectively record all of your business transactions.

Transaction types

CashManager has 4 standard transaction types you can select when entering transactions into your cashbook.

EFT is also available if you want to transfer direct payment authorities to your bank via banking software.Changing Transaction types

If transactions are entered incorrectly, they can be moved to another bank account or the transaction type can be changed with a click of your right mouse button.

You can also use the EDIT option from the transaction screen above.

Transaction entry in CashManager

Easysearch on Payee/Payer

Entering Transactions

Transaction fields

Simply complete the Date; Ref; Payee/Drawer; Account; Amount and Details fields for the transaction you are entering.

Easysearch on Payee

Click the Easysearch button in the Payee/Drawer field to access your CashManager Names file. Every new name used in the cashbook will be added to this Names file for future use.

Dissecting transactions

Transactions can be dissected and allocated to different accounts in your chart of accounts using the ADD option that appears on every transaction entry screen.

Enter-As-Tab option

For those who are used to using the ENTER key to move between fields, CashManager can be set up to accommodate this. The default setting is to use the TAB key to move through the data entry fields.

Chart of Accounts

Easysearch on Account

Easysearch is also available on the Account field in the transaction entry screen. You can select the relevant account from your chart to apply to the transaction.

Chart of Accounts in CashManager

The chart of accounts in CashManager is completely customisable and can be defined by either the User or the accountant.

Each account code has an appropriate GST category, Account Name and Reporting category (if using budgeting).

A code in the accountants chart can also be added to the account, to enable transaction mapping when exporting data to a practice accounting system.

CashManager Chart of Accounts

Bank Reconciliation – Step 1 & 2

Bank Reconciliation Wizard

Reconciliation Wizard

This is the first of 2 methods for reconciling bank accounts in CashManager. It requires that you have a bank statement printout in front of you before starting the reconciliation.

Step 1

By simply recording the Closing balance and Date of the closing balance, you can then move to step 2 where the ticking of transaction begins.

You can confirm that your last bank reconciliation is in order by verifying the opening balance on the bank statement with the opening balance showing on the screenStep 2

You can now simply tick the transactions in your cashbook that appear on your bank statement. The left mouse button is used to tick the transactions. During ticking-off, you may find it easier to re-sort the transactions on the screen.

Editing transactions

For transactions that require editing, you can simply right mouse click on the transaction and either edit the transaction or change it to an appropriate transaction type.

The right mouse click is also used to add transactions from the bank statement that don’t appear in your cashbook. For Example: Interest received or Bank Charges.

Bank Reconciliation – Step 3

Bank Reconciliation Wizard

Congratulations! Your cashbook is now reconciled with your bank statement.

Step 3

Once all of your transactions are ticked off against your bank statement, you can then view and print a reconciliation report. This report includes a list of your unpresented cheques and deposits (if any exist).

Out of Balance!

If your reconciliation doesn’t balance it will be because you ticked an incorrect amount, or overlooked an item on the bank statement. Printing the Pro Forma bank statement makes finding this error a breeze.

In Balance!

Once you have completed the ticking off process and CashManager indicates that you are “In Balance”, the reconciliation will be finalised.

Importing Bank Statements

Bank Statement import

Importing bank statement transactions into CashManager

This is the second method for reconciling your bank accounts within CashManager. By signing up with your banks Internet banking service, you can export bank statement transactions from their website, and import them into CashManager to auto-reconcile your bank accounts and auto-generate the transactions in the cashbook.

Your bank

CashManager accommodates bank statement files from all major trading banks throughout Australia. Each of those available in CashManager have a transaction export facility on their website.

Overlapping transaction files

The date ranges for the bank statement import must be consecutive to ensure that transactions are not duplicated when imported. CashManager provides a warning should this occur. The date of the last import is shown on the first screen of the import wizard

Where did you save that file?

CashManager remembers where you looked for that transaction file last time so you don’t need to spend time searching for the file you wish to import.

Bank Statement import

This method of reconciling your bank accounts provides you with the ability to perform simple or detailed allocations on any transaction you are importing into CashManager. These allocation methods can eliminate time consuming data-entry and mean you can complete your reconciliations quicker.

CashManager Reports

CashManager Reports

CashManager Reports

CashManager offers a range of cashbook reports that can be generated by the user. The ease with which it takes to create these reports, and their clarity make them a key benefit of CashManager.

Each report comes with a range of options that filter the data that is presented in the reports, enabling you to define the reports to your requirements and those of your accountant.

Exporting Reports to other programs

All CashManager reports can be exported to other programs such as Word and Excel. Simply select the report you wish to export, and right mouse click on the print button. The report will be saved as a text file which can then be opened in Excel or Word.

This is great if you need to perform additional calculations on the CashManager data.

Budgeting Reports in CashManager

The budgeting reports listed above are only available in CashManager Standard and PLUS. CashManager LITE provides you with the Bookkeeping Reports, including the BAS worksheet report and List reports as shown above.

Summary Cashbook ReportSummary Cashbook

This report shows a complete and concise summary of the cashbook, reconciling with the closing bank reconciliation, for any nominated period in the current financial year. Amounts in this report can be inclusive or exclusive of GST.

This is the report that your accountant will find most helpful.

Summary Cashbook Report

Account Details reportAccount Details Report

This report prints all transactions for a specified range of accounts from your chart of accounts. All transactions are listed, with the deposit amounts shown as negatives to show that they are credits.

If you are working with more than one bank account, you can also select which account or accounts are to be included in the report.

Account Details Report

BAS Worksheet

BAS Worksheet

BAS Worksheet

The BAS Worksheet prints the calculation sheet in a format similar to the worksheet form supplied by the Australian Tax Office. There is also a summary in the same form as the new short form BAS.

After you have checked the report and GST Audit Trail, you can simply copy the totals onto the form supplied by the ATO.

Closing your GST period

After running the BAS Worksheet, you will be asked if you wish to “close” that GST period. Closing the period means that the amounts of all transactions in that period cannot be altered, and no more transactions can be entered for that period. This is an important control in maintaining the accuracy of future BAS Worksheets.

BAS Audit Trail

BAS Worksheet Audit Trail

BAS Worksheet Audit Trail

The BAS Audit Trail is part of the BAS Worksheet, and lists all transactions during the period that make up each of the totals on the return. The report is broken up into the various categories that appear in the report. Any transaction that has a non-standard GST component, is highlighted with a hash symbol (#) enabling quick resolution of any GST issues.

It is this report that ATO auditors will be most interested in.

Monthly Analysis Report

Monthly Analysis Report

This report is a month by month summary of the balance of each income, expense and other account from your chart, with the months across the top of the page, and the accounts appearing down the page.

This report will be invaluable when you or your accountants prepare cashflow projections, as it illustrates your actual cashflow pattern over the year.

Monthly Analysis Report

Budget/Actual Comparison Report

Budget/Actual Comparison Report

Budget/Actual Comparison Report

This report shows the budget, actual and variance for a nominated period, and shows alongside this the same data for the year-to-date. A final column shows how much, if any, of the annual budget remains.

The Budget Actual Comparison Report can be run for any period in the current financial year.

Cashflow Forecast Report

Cashflow Forecast Report

Cashflow Forecast Report

This report is a combination of the Monthly Analysis and the Budget Report. In the traditional format, it shows the actual cash inflows and outflows up to the nominated date, and then projects to the end of the twelve month period using the budget values.

The Cashflow Forecast Report can be run for any twelve month period spanning the current or next financial year.

The benefits of cashflow forecasting in CashManager

Your accountant and bank manager will love this report because it forecasts the year end cash balance for your business. It is also a powerful report that can be used for tax planning for the financial year. All Actual figures in this report can be carried forward as budgeted figures for the next financial year.

Customer Invoicing

Customer Invoicing

Customer Invoicing

Customer Invoicing is a CashManager Add-on for Users who wish to customise and produce their own invoices and statements.

Customer Invoicing offers ledger-based customer invoice management, customisable invoices, statement and remittance advices, and a wide selection of relevant Customer reports. And of course seamless integration to the cashbook side of CashManager.

Filtering and sorting invoices

The main Customer invoicing screen gives you the option to sort the invoices for a range of criteria, including Date, Reference, Details and Code.

You can also filter the displayed invoices by Customer or Paid/Unpaid status.

Easysearch on Customers and Products

Entering Customer Invoices

Easysearch on Customer and Product Code

Using easysearch, you can select the Customer to be invoiced and the Product(s) for the invoice from a list, rather than typing the details. These easysearch lists also allow you to set-up new Customers and Products while invoicing.

Entering Customer Invoices

Much like entering a transaction into the cashbook, you can simply complete all of the fields required to complete the details of the invoice, including Customer Code; Customer Ref; Product Code and Description.

Unlimited Customers and Products

You can set-up as many Customers and Products as required, with the ability to enter 3 different prices for each product and a default price list for each customer.

More details to add?

Use the More option to enter more details for the invoice line. This field is unlimited and will appear on multiple invoice lines.

Invoice Layouts

Customer Invoice layouts

Selecting your invoice layout

The CashManager Invoicing module offers two invoice layouts that you, your accountant or the Accomplish Support Team can customise.

Products Invoices

This invoice layout includes the quantity of each product/service on the invoice. It also shows the unit for each Product/Service with the appropriate GST and price.

Professional/Trade Invoices

This invoice layout shows only the Product/Service description, net amount of each with the appropriate GST.

Customer Statements

Customer Statements

Printing Customer Statements

Like Customer invoices in CashManager, Customer statements are also fully customisable using the CashManager RAV designer.

Select the Customers

Simply tick the Customer(s) for whom you wish to print the statement(s), or use the Select All option should you wish to print statements for all of your Customers.

Statement layouts

CashManager provides options for both Open Item and Balance-Forward Statements. Open Item statement show unpaid invoices only and Balance-Forward statement will show an opening balance for unpaid invoices dated prior to the current month, along with details of current unpaid invoices.

Letterhead statement

If you have a standard letterhead to print on, you can suppress your company details so they do not appear on the statement. This layout leaves space at the top of the statement for the logo and company address details on your pre-printed letterhead.

Customer Invoicing Reports

Customer Invoicing Reports

Customer Reports

CashManager invoicing offers a range of Customer reports that enable you to manage your Customers efficiently.

Aged Analysis Report

The Aged Analysis report shows your total unpaid Customer invoices and percentage of total invoices outstanding for 30, 60 and 90 days.

Customer Ledger Report

This report shows a history of each Customer, including paid and unpaid invoices.

Summary & Detailed Sales reports

These reports can be filtered to show the sales performance of Products/Services and Customers, by revenue or units. These reports are great for determining which Customers are contributing to the success of your business and which Products/Services are performing or not performing.

Report Options

All of the Customer Reports have filtering and sorting options. Like the cashbook reports, Customer reports are clear, easy to understand and easy to produce.

Supplier Invoicing

Supplier Invoicing

Supplier Invoicing

Supplier invoicing in CashManager is much like the Customer Invoicing, although in this case you are allocating Supplier invoices to expenses within your chart of accounts. Supplier invoicing is not product driven, but allows you to enter a basic description of each Product/Service purchased.

Unlimited Suppliers

There is no limit to the number of Suppliers you can set-up in CashManager. Each new Supplier must have a default expense account from your chart of accounts to ensure that the payment of the invoice in the cashbook, is allocated appropriately.Auto-paying Supplier Invoices

CashManager provides a Pay option on the main Supplier invoicing screen. This can be used to pay multiple invoices for a Supplier and to transfer the payment to your cashbook at the same time. This eliminates double ups with data-entry.

Part-payments

Part-payments for Supplier invoices can be completed using the Select Invoices option that appears on every transaction entry screen in the cashbook.

Contact Accomplish

Agent for Accomplish

sales@theretailerconnection.com

Phone  +61 7 3882 4207Fax       +61 7 3882 1932Mobile  0408 989 008

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