1

Newington Community Association Monthly Newsletter NOVEMBER 2019

INSIDE THIS ISSUE:

Holiday Trash Reminder .... p. 1, 12

Voter Reminder ........................ p. 1

Directory .................................. p. 2

School News ............................ p. 3

Minutes ........................... p. 4-5, 12

Community News .................... p. 6

Reminders ................................ p. 6

Safety Notice ............................ p. 6

Draft Budget ....................... p. 8-11

Calendar ................................. p. 12

NCA BOARD OF DIRECTORS MEETINGS

November 6 December 4

January 8

REMINDER: VOTE ON TUESDAY, NOVEMBER 5

Remember to vote on Tuesday, November 5 at Precinct 623 Alban at Saratoga Elemen-tary School. Polls are open from 6:00 am to 7:00 pm. Don't forget your photo ID! To see a sample ballot go to: https://www.fairfaxcounty.gov/elections/sites/elections/files/assets/sample%20ballots/nov2019_fairfax_samplewebsite_part45.pdf

Excerpt from American Disposal….

Yard Debris: We would like to remind you of our policies on yard debris collection. Please keep in mind, during our heavier period, we will exercise our 10 bag / 10 bundle rule if needed. Grass clippings and leaves need to be placed in compostable waste bags. Personal cans may be used, however they need to be marked "Yard Debris". Tree limbs and brush must be no more than 4-5 feet in length and 3 inches in diameter. These items must be tied with rope or twine in arm length bundles. We collect a maximum of 10 bags of grass clip-pings and / or leaves, and 10 bundles of brush per pickup. Additional charges will apply if you would like to schedule an additional remov-al of these items. Please call our office for pricing and to schedule the removal. Items that are bagged and bundled are not to exceed 50lbs. Concrete, rocks, mulch, sod and dirt are not accepted.

Additionally, yard debris collection ends on December 24th for single family homes. Any grass clipping, leaves, limbs, or brush can be placed out with regular trash on your second collection day of week. If you have weekly trash service place out with your regular trash service day.

Thanksgiving Day: Office is closed and no service will be provided. Monday, Tuesday, Wednesday, and Friday collection will be as normal. If your trash or recycling collection falls on Thursday, your recycling will be serviced on Saturday and

HOLIDAY TRASH REMINDERS

Continued on page 12 ….

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Newsletter Distributors

Kathy Anderson Fulcar Family Perritt Kids

Lindsay Andrews Donna Hunholt Ramirez Family

Amanda Baird Roche Family Victor Ibanez

Cyrille Barr Rodgers Family William & Mary Loy

Abdul Berlas Sharoyn Marshall Spinelli Family

Cerchione Family Zinta Michael Regina Watson

Karen Chauvin Al Owens

USEFUL TELEPHONE NUMBERS

Emergency 911

Non-Emergency (Police & Fire) 703-691-2131

Including barking dog complaints

American Disposal Services 703-368-0500

Animal Control/Shelter 703-830-1100

Cox Cable 703-378-8422

Domestic Violence Hotline 800-838-8238

Dominion Towing 703-730-1177

Dominion Energy 1-888-667-3000

Fairfax Connector 703-339-7200

www.fairfaxconnector.com

Fairfax County www.fairfaxcounty.gov

Fairfax County Housing Authority

Selena Davis 703-704-6758

Fairfax County Storm Water

Management (not State streets) 703-877-2800

Fairfax Water 703-698-5600

Key Middle School 703-313-3900

Lee High School 703-924-8300

Lorton Fire and Rescue 703-339-5141

Lorton Landfill 703-690-1703 Poison Control 202-625-3333

Pool (emergencies only) 703-455-9873

Saratoga Elementary School 703-440-2600

Streetlights 1-888-667-3000

Summit Management 703-360-0904

Supervisor Dan Storck 703-780-7518

Virginia Highway Department

(Snow—State Roads Only) 703-383-8368

Virginia Railway Express 1-800-RIDE VRE

Voter Information 703-222-0776

West Springfield District Police 703-644-7377

NEWINGTON STATION DIRECTORY http:\\www.newingtoncommunity.org

NCA COMMUNITY OFFICE

P. O. Box 351

Springfield, VA 22150

703-455-3606 / Fax 703-455-0013

Tuesdays 9:30 am - 2:30 pm Fridays 9:00 am - 5:00 pm

** Call first before heading to the office**

Community Manager: Lori Randall, CMCA, AMS with Summit Management (703-945-1425) Assistant Community Manager: Tina Queen

Email: manager@newingtoncommunity.org ____________________________________________________________________

BOARD OF DIRECTORS

President – Amber Cerchione Appointed 2/6/19; Original Term – elected 8-17 thru 8-20

Email: president@newingtoncommunity.org Note: Email to NCA President is pr ivate and only read by the President.

Vice President – Regina Watson (Elected 8-19 thru 8-22) Treasurer – Bobby Royal (Elected 8-19 thru 8-21) Secretary – Karen Chauvin (Elected 8-18 thru 8-21) Director – Debby Ramirez (Elected 8-19 thru 8-22) To send an email to the above Board members, use board@newingtoncommunity.org (this includes a copy to the Community Manager). ARCHITECTURAL CONTROL COMMITTEE Chair - TBN FINANCE COMMITTEE Chair—Bobby Royal PLANNING AND DEVELOPMENT Chair—Lou Tobat MAINTENANCE COMMITTEE Chair - Beth Rodriguez RECREATION/SOCIAL COMMITTEE Chair - Pam Rodriguez

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SCHOOL ACTIVITIES

Saratoga Elementary School

Whooo’s Reading Fundraising Event runs October 21st through November 22

nd. The event

raises money for student-focused activities and improvements to the school, such as school-wide assemblies, flexible seating for classrooms, etc. More information can be found here: https://fund.whooosreading.org/org_tools/paper_donations_appeal_sheet?drive_id=652 PTA Meetings – 2nd Wednesday of the month – http://www.saratogapta.org

Key Middle School

Want to celebrate our amazing students? Key MS welcomes financial donations that will be used to buy incentives for students, such as food for upcoming end-of-year celebra-tions, gift cards for upcoming awards ceremonies, and “hopefully!” Key MS SWAG for stu-dents! Checks may be made payable to Key MS and on the memo line please write: Incen-tives for Students. Cash is also accepted. For more information, please contact Aimee Holleb ajholleb@fcps.edu or finance technician Becky Belkoski RWbelkoski@fcps.edu. KEY: THE PLACE TO BE! College Sweatshirt Day – November 1st PTA Meetings – 1st Wednesday of the month

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NEWINGTON COMMUNITY ASSOCIATION DRAFT MONTHLY BOARD MEETING

MINUTES October 2, 2019

CALL TO ORDER: Meeting was called to order at 7:00 PM by President Cerchione. The meeting was recorded. BOARD MEMBERS PRESENT: President Amber Cerchione, Vice-President Regina Watson, Treasurer Bobby Royal, Secretary Karen Chauvin, Director Debby Ramirez MANAGEMENT PRESENT: Lor i Randall OTHER ATTENDEES: Lou Tobat, Planning & De-velopment, Dennis Kruse, Finance Committee PRESIDENT’S COMMENTS – President Cerchione Deadlines to register to vote are coming soon. NCA as-sessment fees were due October 1st. There will be a pumpkin carving event on Saturday October 26th at the pool, but attendees need to register. The pool has been closed and winterized. COMMUNITY FORUM: An Eagle Scout requested approval of a project to sand

and paint the basketball backboard and to install a new rim and chain net, and 2 picnic tables. This was added to “New Business.”

A resident commented that last month’s meeting went well.

A resident requested clarification on the status of the pool parking lot repair. Half of the patching of the parking lot has been completed. The completion of the seal coat is dependent on the weather being warm enough.

A resident stated that the article in the newsletter re-garding the prohibition of signs on any lot was not ac-curate.

A resident requested an extension of time to remedy the violation letter he received regarding the staining of his fence.

A resident stated that there is a speeding and reckless driving problem on Godolphin Drive. The police have been called.

A resident stated that there is speeding on Moline. A resident stated that the street lights on Moline do not

work consistently, and she has been unable to report them to Dominion because she cannot locate the cor-rect account number. The Community Manager will assist.

A resident commented that there are above ground tree roots and the grounds flood on Moline.

A resident wanted to know when the Architectural Ad-visory Committee chair would be having meetings.

HEARINGS: None scheduled. APPROVAL OF MINUTES: A motion was made on this matter. (All motions are listed at the end of the minutes.) OFFICER & COMMITTEE/BUSINESS REPORTS: Treasurer's Report – Treasurer Royal The funds from the two CD’s that expired in August are in the money market account. Treasurer Royal will update the 2020 budget to in-clude a 1.45% increase to match the increase in the CPI. He will provide this update to the Board within 2 weeks, so that the draft budget may be included in the Novem-ber newsletter. Planning & Development – Lou Tobat Both Rolling Rd. and Pohick Rd. have had sections paved, which is an improvement. It appears that the pav-ing project in this area has been mostly completed, with the exception of some street markings. Reserves & Maintenance Planning Committee – Beth Rodriguez The Committee will be meeting on October 21st. They would like to receive a copy of the Reserve Study. Recreation Committee – Pam Rodriguez No report. Environment Committee – Timothy Helferstay No report. Votes Held Between Meetings – Lori Randall, Manage-ment None. Homeowner Communications – Lori Randall, Manage-ment Paint cans are repeatedly left on Brandeis for trash pick

up. [Management to create a flyer.] Concern of above ground roots around 04 to 06 Mo-

line. Residents on Durer Ct. leave their trash cans out all the

time. [Management drove the Court and sent violation letters where applicable. Flyer was distributed to prob-lem areas. Resident volunteers to pick up abandoned cans and take to the pool lot on Wednesdays and Satur-days.]

Complaints of evergreens at corner of Delong and Rolling that block visibility. [Management requested a proposal to trim. However, contractor recommends removal. See New Business.]

Other Management Actions – Lori Randall, Manage-ment Luce Court street paving and concrete work started.

Great cooperation on first day. No tows. Three flyers

Continued on next page ...

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door-to-door keep everyone updated. Reported Airbnb on Jenner Court to County Code

Compliance. They have inspected and will be going after multiple short-term rental infractions, i.e., no reg-istration, basement bedroom, no one lives there full-time.

Obtained forms and circulated for signature to add new Board members as signature authority on two reserve accounts: Eagle Bank and Charles Schwab.

All landscaping work orders signed and sent to con-tractor.

Pool winterization proposal approved and sent to con-tractor. Pool covered, pipes emptied, and furniture stored.

OLD BUSINESS Maintenance Proposal on Matisse/Red Ash street renovations –

Board consideration of these street renovations in 2020 was tabled until Nov. 2019.

Pool parking lot – crack fill, patch repairs in a few locations, sealcoat, and restripe pavement. Replace RV fence. Remove 2 trees. Contractor doesn’t know if project can be completed in 2019 because sealcoat-ing should be done in warm temperatures and Man-agement needs to coordinate boat/trailer relocations first. Three of the 4 patch areas have been completed. If half of the parking lot can be done before October 15th, we may proceed.

Using Google Forms for Exterior Project Requests – Tabled until March 2020. ARC Standards – Board members were in favor of modernizing the rules on the staining of fences and decks and to list in the Standards the types of fences that are being approved in NCA. Legal guidance was received on the section on satellite dishes and antennas, which will be added to the Standards. The Board is to provide any further comments by email to Secretary Chauvin before the November Board meeting. ARC Inspections for 2019 – All streets have been inspected. Follow up of all violations is continuing. Summer hire did not have time to do the photo library. The Community Manager will work on the photo library as time permits. Daycares –NCA’s insurance agent has confirmed that NCA currently has coverage regarding day care businesses. However, it would be preferable to require daycare businesses to obtain a rider on their homeown-er’s policy for “child care” with a $1MM liability limit and that NCA be an additional insured. Board to review the updated draft of the day care Policy Resolution and provide any changes to the Community Manager. Grounds Contract Renewal –A motion was made to accept Blade Runners contract. Reserve Study – Finance Committee will review the study before putting a recommendation before the Board.

AirBnB – No further action. Board Orientation – A motion was made on this mat-ter. NEW BUSINESS 1. Trash – Community Manager to provide proposed

changes to the Trash Policy at the November meeting. 2. Shade at the pool – Community Manager to obtain

cost estimates on shade systems and installation. Costs would need to come out of operations and not reserves, as no shade system currently exists.

3. Board Appreciation – Community Manager will re-search ordering a large plaque with space to add names of Board members who complete their terms of office. Plaque to hang in the John Nolan meeting room. Board will also consider providing a letter of appreciation and a gift card to these Board members.

4. Maintenance/Landscaping – Motions made on this matter. Also, Board is to look at the bare areas identi-fied by the Maintenance Committee and have recom-mendations at the November meeting.

5. Eagle Scout project on basketball hoop – Motion was made on this matter.

Board convened into Executive Session at 9:09 PM. EXECUTIVE SESSION Discussed employee matter and legal matter. Board reconvened into Open Session at 9:43 PM. MEETING MOTIONS 1. Minutes of the September 4, 2019 Board meeting,

with one editorial correction, were approved by accla-mation.

2. Motion: To update the signature authorities on the reserve accounts by removing Sarah Jernigan and Dennis Kruse and adding Amber Cerchione, Bobby Royal, and Regina Watson. Made by President Cerchione, Seconded by Treasurer Royal. Vote: 5 Yes 0 No.

3. Motion: To approve a contract with Blade Runners for grounds maintenance at a fixed fee of $103,025 for five years with an additional leaf removal added and fall flower rotation removed. Made by Treasurer Royal, Seconded by Director Ramirez. Vote: 5 Yes 0 No.

4. Motion: To spend not more than $3,000 for legal counsel to conduct orientation for the Board, which includes an outline tailored to NCA’s governing docu-ments and a follow-up 3 hour teleconference. Made by Treasurer Royal, Seconded by President Cerchione. Vote: 5 Yes 0 No.

5. Motion: To spend not more the $150 to remove a shrub blocking the storm drain behind Kitchener and Brainerd.

Continued on page 12

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LOOKING FOR BABY/PETSITTING?

Teen sitter, with references, looking to babysit, be a mother's helper, or pet sit. Call: Spinelli residence @ 703-451-1779

Need Childcare or Pet-Sitting?

Red Cross-Advanced Childcare Certified teen sitter is available for after-school care, weekends,

evenings, or summer days. Liv: 571-888-6532

Local Community Mowing Services By Jayden $20 minimum - Call: 703-337-4626

9/19-11/19

NCA SIGN POLICY REMINDER

REMINDER: If you are tempted to put up a sign in your yard for your political candidate, remember NO SIGNS! Other than For Sale signs are allowed in NCA. Per NCA Covenants, page 7: “No sign of any kind larg-er than one foot square shall be displayed to the public view on any lot, except temporary signs of more than four square feet advertising the said lot for sale or rent and except for temporary signs erected by the Declarant in connection with the construction, lease, or sale of buildings and lots or other parcels of The Properties.”

New Environmental Group in Newington Community Association

The group will work on community clean up and bringing environmental awareness to NCA.

They will meet the first Wednesday of each month at 6:00 PM.

If you're interested in being a part of the commit-tee, or if you want to volunteer, please send an email for information to: environmentalrestorationsol@gmail.com.

Newsletter Distributor for Marconi Court

If you are interested in delivering newsletters once a month to the residents on Marconi Court, please contact the Community Man-ager for details. Call 703-455-3606.

SLOW DOWN! Drivers, please slow down when driving on community streets! The few seconds you save aren’t worth it, if someone gets hurt. Parents, please do not allow your kids to use the streets as a play-ground. There are plenty of open areas where kids can play safely. Think safe, Be safe.

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Draft 2020 BudgetThe following draft budget is for homeowners to review. The budget analysis resulted in a quarterly assessment of $263.48 in the townhomes and $213.77 in the single family homes. The Board will vote on this budget at the November 6, 2019, monthly meeting, to which all are welcome to attend and provide comment during the homeowner forum section of the meeting. Once this budget is passed, a final copy will be posted on the NCA website at www.newingtoncommunity.org.

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12

NCA Calendar November 2019

NOTE: 1White Goods pick-up on Thursdays (i.e., refrigerators, dishwashers, etc.). Contact American Disposal at 703-368-0500 24 hours in advance. There is an additional cost to residents for this service. For more details, refer to NCA trash policy at:

http://www.newingtoncommunity.org/NCA%20Documents/TrashPolicy.pdf

1 2

Trash & Bulk p/u

3 4 5 6 7 8 9

Trash &

RecyclingWhite Goods Pickup

1

Yard Debris* Trash & Bulk p/u

10 11 12 13 14 15 16

Trash & Recycling Yard Debris* Newsletter Deadline

White Goods Pickup1 Trash & Bulk p/u

17 18 19 20 21 22 23

Trash & Recycling Yard Debris* White Goods Pickup1

24 25 26 27 28 29 30

Trash & Recycling Yard Debris* Trash & Bulk p/u

FCPS No School - Thanksgiving Break

Saturday

7pm NCA Board

Mtg**(Pool House)

FCPS No School - Student Holidays

Sunday Monday Tuesday Wednesday Thursday Friday

Trash Timing: Monday & Thursday- Placed out for pick-up NO EARLIER than 5pm Tuesday & Friday - Placed out for pick-up NO LATER than 6am

Made by Director Ramirez, Seconded by Treasurer Royal. Vote: 5 Yes 0 No.

6. Motion: To approve $750.00 to remove two ever-greens along Rolling Rd. Funds to come from treemaintenance.Made by Treasurer Royal, Seconded by DirectorRamirez.Vote: 5 Yes 0 No.

7. Motion: To approve up to $50 for supplies to sandand paint the basketball backboard and for a new rimand chain net, and additional funds for the Communi-ty Manager to purchase a replacement bench to beinstalled by the basketball hoop.Made by Treasurer Royal, Seconded by DirectorRamirez.Vote: 5 Yes 0 No.

8. Motion: To deny a request from Lot # 082 to waive aNon-Sufficient Funds charge.Made by President Cerchione, Seconded by TreasurerRoyal.Vote: 5 Yes 0 No.

ADJOURNMENT: The Board adjourned at 9:45 PM.

Trash Notice, Continued from page 1

trash will be serviced on your next regularly sched-uled service day.

Christmas Day & New Year's Day: Falls on Wednes-day this year. Office is closed and no services will be provided. Monday, Tuesday, Thursday, and Friday collection will be as normal. All Wednesday service collection will be performed on Saturday 12/28/2019 (makeup for Christmas Day) and Saturday (1/4/2020) (make up for New Year's Day).

** Special Notice Regarding Glass Recycling **

Glass Recycling - Yes or No?? For NCA, the answer is "Yes," at least for now. Put glass in with your regular recycling. Although you may have heard that Fairfax County is no longer accepting glass in its curbside recycling, American Disposal has its own single stream recycling processing facility. American Disposal is continuing to accept glass in with their recycling materials. If or when that changes, we will let everyone know as quickly as we can.

Minutes, Continued from page 5