HN1104 Personal Skills and IT Session 1 Introduction Skills Audit Time Management Organisation...

HN1104Personal Skills and IT

Session 1IntroductionSkills AuditTime ManagementOrganisationCoping with Pressure

HN1104 Personal Skills and ITHN1104 Personal Skills and IT 22

Introduction

Staff Jan Lunn – module leader Sandi Duffy

Aims of the module Key skills IT Packages


Key Skills

Time managementCommunication

Written Oral

Interpersonal skills Listening Teamwork

Problem solving


IT Skills

WordExcelPowerPoint


Assessment

3 courseworks CV/job applications Information gathering and data analysis Presentation


Exercise - Skills Audit

You are asked to complete this with your own ratings: Value to students study. This should be based on

your knowledge of the degree programme you are on, and your expectations of this programme

Value to students future work. This should be based on your expected career path and the current knowledge of the employment market for your degree programme.


Skills Audit cont.

Current skill level. You should try and honestly assess your level in the skills.

This information is only intended to give you an indication of where you need to improve your skills. The HN1104 tutorial sessions will focus on various of these skills and give you pointers for improving them.


Skills Audit cont.

Total You should then total the ratings for all three

questions. The higher the total, the more attention should be paid to the skills involved.


Skills Audit cont.

Note: there is no right or wrong rating to these questions. If your rating differs from that expressed by your lecturer, it will provide an opportunity to discuss your expectations of the degree programme against those of the lecturer.

Microsoft Word

Document


Exercise - Approach to Study

Approach to study questionnaire #Strategic orientation

Extrinsic motivation - seeing qualifications as the main source of motivation for learning

Strategic approach - actively seeking information about assessment requirements

Achievement orientation - being competitive and self-confident, driven by a hope for success


Exercise - Approach to study

Reproducing orientation Surface approach - relying on rote learning Syllabus-boundness - restricting learning to

the defined syllabus and specified tasks Fear of failure - lacking self confidence and

being anxiously aware of assessment requirements

Improvidence - not looking for relationships between ideas, and being fact bound


Exercise - Approach to Study

Meaning orientation Deep approach - looking for meaning in

studying and interact actively with what is being learnt, linking studying with real life

Use of evidence - students who examine evidence critically and use it cautiously

Relating ideas - actively relating new ideas to previous knowledge

Intrinsic motivation - being interested in learning for its own sake


Time Management - Why?

At University responsibility for your learning is YOURS

Time wasters #The answer is Planning Estimate time spent doing things other

than studying #How much time is required for studying #


Note

Expected study time: Full time students - 40 hours per week Part time students - 15 -20 hours per week


Time Management - How

PlanPrioritiseReview


Remember

2 Semesters of 15 weeks: 12 weeks lectures, 1 week revision, 2

weeks assessmentNon timetabled periods within

semesters Christmas 5 weeks (inc. pre sem week) Easter 3 weeks (inc. S1 referrals) - 2001/02

followed by 5 weeks of lectures, then revision and assessment

Holiday time - approx. 15 weeks


Planning

Set up / copy timetable sheets - 7 days divided into hourly blocks 9 am - 10 p.m. with regular study commitments e.g. lectures Example in module book (available from the

web site)


Planning weeklySet a regular time e.g. Sunday

evening to plan the next weekCheck for milestones (fixed events)

e.g. exams/course works which must be prepared for

List tasks that MUST be accomplished during the week e.g. course work deadlines Late submission = zero Printer queues not an acceptable excuse


Planning weekly (cont.)

List tasks that COULD be accomplished during the week

Decide how many hours you can devote to private study

Decide how much time to allocate to MUSTs and COULDs

Mark up your timetable sheets #


Planning daily

Review what you have accomplished during the day

Note what is incompleteNote what you should do the following

dayAmend your timetable


Review the plan

Don’t be too worried if you haven’t kept precisely to your timetable

Know why you haven’tDecide if you need to do anything about

it in planning next weeks timetable

Organisation


Organise yourself

Organise your work space File work systematically

cabinets, floor

Organise pens, pencils, calculators etc. Arrange a clear work space Have a reminder system


Organise yourself (cont.)

Stop devoting effort to not doing Reward yourself for doing something Divide and conquer - elephant jobs (TMI)

Reduce time wastage e.g. telephone calls

Use prime time for prime jobs Daily biological rhythms



Work to deadlines Course works/ assignments Create your own short term ones

Work on one thing at a time



Prioritise the work Urgent and important - do it now Urgent and not important - do it if you can Important but not urgent - start it before it

becomes urgent Not important and not urgent - don’t do it

Identify strong and weak subjects and determine the percentage of time to spend on each - 80/20 rule



Build in breaks - coffee, walkAllow for unforeseen circumstances

Printer queues!Do something!

It takes time and trouble to organise It takes time and trouble to organise yourself, but muddling along takes even yourself, but muddling along takes even

more timemore time

Coping with Pressure


Coping with Pressure

Remove the cause of the pressure e.g. living alone

Deal with the pressure better Be assertive Prepare - interviews, exams, time

management Consider alternatives Talk the situation over with others


Coping with Pressure (cont.)

Keep fit Use up the ‘fight and flight’ hormones Little but often Eat the right food - fruit and vegetables not

‘junk food’ Alcohol and smoking increase stress -

stimulants


Coping with Pressure (cont.)

Put things in perspective What is the worst that could happen? How likely is it? How important will it be in 6 to 12 months

time? Can you laugh it off?


Treat Stress

Breathing exercises Breathe deeply

Relaxation exercises tensing and relaxing all the muscles from toes

to top of your head Think about something or somewhere pleasant If you can’t sleep, count backwards from 500 Meditation, yoga etc.


Seek Help

Consult friendsJoin others/groups with similar concernsConsult your lecturer/tutorTake a study skills course - report

writing and study skills courseConsult Careers Service - work options,

interview and presentation techniquesConsult counselling servicesJoin recreational activities in JMU

Any questions?

HN1104 Personal Skills and IT Session 1 Introduction Skills Audit Time Management Organisation...

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