Manual on

Force Multipliers

and Non-CAPF Measures

June 2016Document 7 - Edition 1

Election Commission of India Hkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksx

Nirvachan Sadan, Ashoka Road, New Delhi-110001Website : www.eci.nic.in, Tel. 011-223052205, Fax : 011-23052219

June 2016 - Edition 1

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Election Commission of India Hkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksx

Nirvachan Sadan, Ashoka Road, New Delhi-110001

�Greater Participation for a stronger Democracy�

i

Manual onForce Multipliers

and Non-CapF Measures

Hkkjr fuokZpu vk;ksxElection Commission of India

Nirvachan Sadan, ashoka road, New Delhi-110001“Greater Participation for a stronger Democracy”

ii

Force Multipliers

The Commission has issued several instructions, from time to time, on various measures to keep a watch on the polling process at Polling Stations to ensure conduct of free and fair elections. These measures include use of Micro Observers, Video/Still cameras and web casting. Based on the recommendations of Working Groups and the experience of the past elections, following consolidated instructions are issued in supersession of all existing instructions on Force Multipliers, including, among, others the instructions on the use of Micro Observers, Video/Still cameras and Web-Casting. It may be noted that all earlier instructions found applicable have been incorporated in these instructions.

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contents

Abbreviations

I. Introduction 1

II. TypesofForceMultipliers 3

1. Technology 3

1.1 Useofwebcastingatpollingstations 3

1.2 UseofVideoCamerasandStillCameras 7

1.3 UseofCCTV 12

1.4 SMSmonitoring 12

2. Non-CAPF measures at Polling Stations – Use of Micro Observer 15

3. Transportation 20

4. Recruitment 23

5. Capacity Building of Security Personnel 24

6. Deployment Planning 30

7. Pre-Poll Deployment 31

8. Geography, Terrain, Weather 33

9. Communication Plan 33

10. Tapping human resources from various departments of State and Central Government 38

11. Manpower Audit 39

12. Well-equipped Police Forces 43

13. Active Call Centers, Complaint Cells and Control Rooms 44

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14. Inter-State cluster for sharing of state Police manpower 44

15. Motivation and welfare of Police Force 45

16. The role of media as a Force Multiplier 48

Annexure-I:ExistingInstructionsonForceMultipliersandNon-CAPFMeasures. 50

Annexure-II:Checklist 56

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AbbreviAtions

AC Assembly Constituency

ADGP Additional Director General of Police

AERO Assistant Electoral Registration Officer

AIR All India Radio

ARO Assistant Returning Officer

ASD Absent, Shifted and Dead

BLO Booth Level Officer

BMF Basic Minimum Facility

BSNL Bharat Sanchar Nigam Limited

CAPF Central Armed Police Forces

CCTV Closed Circuit Television

CD Compact Disc

CEO Chief Electoral Officer

CPF Central Police Force

CPMF Central Para Military Force

CSC Common Service Centre

CSO Civil Society Organisation

DEMP District Election Management Plan

DEO District Election Officer

DM District Magistrate

ECI Election Commission of India

EEM Election Expenditure Monitoring

EMB Electoral Management Body

ERMS Electoral Roll Management System

EPIC Electoral Photo Identity Card

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ER Electoral Roll

ERO Electoral Registration Officer

EVM Electronic Voting Machine

FLC First Level Checking

GE General Elections

GIS Geographical Information System

HQ Headquarter

HR Human Resource

IIIDEM India International Institute of Democracy and Elections

IGP Inspector General of Police

IP Internet Protocol

IT Information Technology

LA Legislative Assembly

LOR Law and Order

LS Lok Sabha or the Lower House of Parliament

MCC Model Code of Conduct

MHA Ministry of Home Affairs

MoU Memorandum of Understanding

MOD Ministry of Defence

NCC National Cadet Corp

NGO Non Government Organisation

NRI Non Resident Indian

NSS National Service Scheme

PC Parliamentary Constituency

PS Polling Station

PSU Public Sector Unit

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PwD Persons with Disabilities

PWD Public Works Departments

RO Returning Officer

SAT Satellite

SEMP State Election Management Plan

SMS Short Message Service

SP Superintendent of Police

SRTC State Road Transport Corporation

SST Static Surveillance Team

SVEEP Systematic Voters’ Education and Electoral Participation

UN United Nations

UNICEF United Nations Children’s Emergency Fund

UPSC Union Public Service Commission

UT Union Territory

VST Video Surveillance Team

VVPAT Voter Verifiable Paper Audit Trail

WG Working Group

WHO World Health Organisation

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CHAPTER I

INTRODUCTION

Force multiplication/multiplier is a term commonly used in armed forcesparlance; and refers to thoseattributeswhichwhenapplied toorutilizedbyagivenforce,makeitsimpactmuchhugerandalsomakesitmuchmoreeffective.Therefore,latestandeffectiveequipment,training,goodtransportlogistics,etc.,areconsideredforcemultipliersintheircase.

However,inelections,theCentralArmedPoliceForces(CAPF)areconsideredthe main force multipliers due to their perceived neutrality, superior traininganddiscipline, andexperienceof dealingwith very challenging situations, etc..With our population increasing at thedecadal growth rate of 17.64% (Census2011),itisleadingtoincreaseinthenumberofelectorseveryyear;andthiscallsforan increase in thenumberofpolling stationsalso.Withanestimatedvoterpopulation touchingalmost1billion in2025; thenumberofpolling stations inthe country is likely to cross 11 lakhs as compared to the 9.3 lakhs today. TheCommissionappreciatesthefactthatthemanpoweravailablewithCAPFislikelytoremainmoreorlessconstantanditisessentialthatcertainnon-CAPFmeasures,ashereinafterelaborated,areastutelydeployedaseffectiveforcemultipliersforcreatingaconduciveenvironmentforfree,fair,peacefulandparticipatoryconductofelections.

Basedonpastexperiences,advancementintechnology,andrecommendationsoftheinternaldeliberations,non-CAPFmeasuresarenowcategorizedinfollowingsixteencategories:

1. Technology – Use of Technology such asWebcasting, CCTV, Still Cameras,Videography,SMSmonitoring,etc.

2. Micro-observer

3. Transportation –Efficientuseoftransportandeffectiverouteplanning

4. Recruitment -tofillgapsinresourcesthataretobeutilized

5. Capacity Building –standardized,highqualityandneed-basedtraining

6. Deployment Planning – Advanced and effective Deployment Planning incompleteconfidentialityandwithelementsofsurprise(suchasrandomization)

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7. Pre-poll deployment –Effectivepre-pollutilizationofstatepoliceandCAPFbasedonadvancedplanning

8. Knowledge of Geography, terrain, weather –GoodknowledgeofGeographyandefficientdeploymentofresourcesinaccordanceofgeography,weatherandterrain(suchasSATphones,wireless,boats,etc.)

9. Communication Plan –Robustandthoroughlytestedcommunicationplan

10. Tapping additional resources -fromvariousdepartmentsofStateandCentralGovernment.

11. Manpower Audit

12. Equipment -well-equippedPoliceresources

13. Active Call Centers,ComplaintCells,andControlRooms

14. Inter-stateclusterforsharingofStatepolicemanpowerinapre-determinedmanner

15. Motivation and Welfareofforces

16. Mediaasaforcemultiplier

It must be emphasised that conduct of free and fair elections under thesuperintendence,directionandcontroloftheCommission,hasbeenthehallmarkofIndiandemocracy.Withemergingchallengesoflimitationinresources,aswellas aspirationsofbillion-pluspopulation innear future, theCommissionherebydirects theelectoralmachinery to strengthen itsprocesseswithmoreeffectiveuseofnon-CAPFmeasuresinstructuredmanner.TheCommissionhaspreviouslyissuedvarious instructions regarding forcemultipliersandeffectiveuseofnon-CAPFmeasures,thelistofwhichisplacedatAnnexure-I.Thepresentcompilationseekstoencapsulateessenceofallexisting instructionsoftheCommission inasinglecomprehensivemonographforthepracticalusagebytheelectionofficials.Thedetailingofeachcategoryof sixteensuchmeasures in the third chapter isdesignedtobehelpfulinplanningandimplementationoftheinstantinstructionsforsuccessfulconductofelections.Achecklistwithspecifictimeline,atAnnexure-II,worksasreadyreckonerfortheusersinthefield.

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CHAPTER II

TYPES OF FORCE MULTIPLIERS

The non-CAPF measures are categorised in sixteen groups for ease ofplanning,implementationandmonitoring,whichareasfollows:

1. Technology Itmaybenotedthatconsideringthe limitationonavailabilityofCentralArmedPolice Forces (CAPFs), the Commission has already decided that critical pollingstations shall, at least, be covered by one ormore of the following non-CAPFmeasurestokeepawatchonthepollingprocess,viz.micro-observers,video/stillcamerasorwebcasting.Further,ithasbeenprovided thatallocationof force topollingstationsbedoneonthebasisofsensitivityanalysis.However,evenatthosepollingstationswhereCAPFisdeployed,theabovemeasurescanbeputinplacetokeepawatchonthepollingprocess.

The utilization of technology as a non-CAPF force multiplier, involves the utilization of the following four methods:

• Webcasting

• Videography and still camera use

• Use of CCTV

• SMS monitoring system

(1.1) Use of webcasting at polling stations:

The Commission realizes the importance of Information Technology inbringingtransparencyandefficiencyintheconductofelectionsanddirectsthatwebcastingbeeffectivelyusedforpolldaymonitoring.

a. Meaning of webcasting:

Webcastingsimplymeanslivestreamingofvideoontheinternet.Itisaprocesswhereentirepolldayproceedingsarecapturedasavideofileandstreamedliveforviewingatselectedlocations.Itdoesnotinvolveuseofcomplicatedtechnology.Allthatisneededisavideocameraconnectedtotheinternet.

i. Anyvideocamera,includingawebcamcapableofbeingconnectedtotheinternetcanbeusedforwebcasting.

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ii. Cameracanbeconnectedtotheinternetthroughacomputer,eitherdesktoporlaptop.

iii. IPcameraswithdirectconnectiontotheinternetarealsoavailablethesedays,whichmaybeused.

iv. Manymobiledeviceswithbuilt- in internetconnectivityalsohavecameras.Theseincludemobilephones,tabletcomputersetc.Theycanalsobeusedforwebcasting.

b. Objectives of webcasting:

Themainobjectivesof‘webcasting’ofthepollproceedingsareto:

• ViewthepollproceedingsinrealtimebytheElectionCommissionofIndia,theChiefElectoralOfficer,theDistrictElectoralOfficer,theReturningOfficerandtheviewingteamatControlrooms.

• To effectively monitor the polling process and deter the troublemongers andmischiefmakers; imbibe confidence in themind ofelectorates; bring in transparency and impartiality in the pollingprocess.

Pre-poll activities:

c. Identification of locations for webcasting :

Commission directs that web casting should be done from as manyPollingStationsaspossible.EffortsshouldbemadeforwebcastingfromallPollingStationswhereinternetconnectionisavailableorcanbemadeavailable.Forthispurpose,DEOsshouldchecktheavailabilityofinternetconnectionthroughalandlineormobilebroadbandconnectionateachPollingStation.

d. Process of setting up webcasting at Polling Stations

i. Webcastingcanbedoneinsidethepollingstationfromasmanyaspollingstationsaspossibleandasresourcesallow.

ii. The Commission has not prescribed any maximum or minimumnumber of Polling Stations to be webcasted for an AssemblyConstituency / Parliamentary Constituency and has left it to thediscretionoftheReturningOfficer.

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iii. Many of the Polling Stations are located in Primary Schools, andmanyof themhavebeenprovidedconnectivity.Efforts shouldbemadetoutilizethisconnectivityifitisfoundadequate.

iv. Inothercases,atemporarylandlineormobilebroadbandconnectionshouldbetaken inallPollingStationswhereconnectivityforsuchaninternetconnectionispossible.OtherwebcastinginfrastructureshouldthenbeprovidedtoallsuchPollingStationswhereinternetconnectionistakenoravailable.

v. Desktop or laptop computers can be borrowed from schools orGovernmentoffices,whereveravailableforafewdaysforuseatthePollingStationsforwebcasting.MostPollingStationsarelocatedinschoolbuildings,wherecomputershavebeenprovidedundervariousGovernmentandNon-Governmentprogrammes.Thesecomputerscanbeusedonthepolldayforthepurposeofwebcasting.lncasecomputersarenotavailableatthePollingStationbuildingitself,theycanbeborrowedfromotherGovernmentdepartmentsortakenonrentforafewdays.

vi. Camerasshouldthenbeprovidedandconnectedtothecomputers,havinginternetconnection,atPollingStations.

vii. Ifmobiledeviceswithcamerasandinternetconnectionareavailable,theycanbeprovidedtoPollingStationsforwebcasting.Suchmobiledevicescanalsobehiredforafewdays.

viii. Some CEOs have suggested that they have access to IP cameras,which do not require connectionwith computers forwebcasting.TheseIPcamerasifavailablecanalsobeused.

d. Preparation for live streaming :

Live streaming of video from Polling Stations will require that thecomputer, mobile device or the IP camera at the polling Station isconfiguredforlivestreamingofvideoonsomewebsite.Manywebsitesallowfreelivestreamingofvideos.TheseincludeYouTube,Ustream,etc.ThemethodofconfigurationforlivestreamingofthesewebsitesisgiveninAnnexure-2.Itmaybenotedthatnopaymentoffeeetc.isrequiredforthispurpose.

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g. Checking of the webcasting preparation before poll day :

Theprocessofconfigurationofcomputers,includingtakingofinternetconnections at Polling Stations should be completed at least 3 daysbeforethepoll.LivetestofwebcastingfromPollingStationsshouldbecarriedoutat least2daysbeforethepoll toensurethatnothinggoeswrongonthepollday.

h. Additional Staff for Webcasting :

i. In the CEO office –NoadditionalstaffwouldberequiredattheCEOoffice.TheITteamoftheCEOofficeshouldmakearrangementsforviewingthelivefeedonpolldayinCEO'sofficewellinadvanceandshouldtraintheteamoftheDEOsforwebcastingandcontrolroomviewing.

ii. In DEO office/RO office –Dependingonthenumberofpollingstationsfromwhichwebcasting isplanned,oneormore ITpersonnelwillbeneededintheofficeofDEO/RO.Forthispurpose,ITmanpoweravailableinGovernmentofficesinthedistrictshouldbeborrowedandtrainedinadvance.DistrictscanalsoplanoninvolvingstudentsofNIITs,EngineeringColleges,etc.

iii. In the Polling Stations – One additional Polling Officer will beneeded inPolling Stationswherewebcasting isdone. ThispollingofficershouldhavesomebackgroundinITandshouldbetrainedintheprocessofwebcasting.

iv. Sector Officers – AllSectorOfficersmustbetrainedinwebcasting.Theyshouldbefullyinvolvedinthepreparationforwebcastingandlivecheckingofwebcasting,twodaysbeforethepoll.

v. Asanew initiative, IP based camera canbe installed toviewandrecord the movement of the people outside the booths and tomonitorforanyuntowardincidents.

vi. Duringthecountingday,IP camera maybeinstalledatthecountingcentersandtheactivitiesatthecountinghallmayberecorded.

i. Training :

TrainingofallOfficers/Staffassociatedwithwebcastingisveryimportant.AllSectorOfficers,PresidingOfficersandpollingofficersof thePolling

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stationswherewebcastingisplannedmustbetrainedinwebcasting.ThedistrictITstaffshouldalsobeproperlytrained.

j. Recording of video in case of webcasting :

In all cases where webcasting is done, the video of the entire day’sproceedingsmustberecorded.ThiscanbedonelocallyonthecomputerintheconcernedPollingStation,orcentrallyontheserveroftheCEO;orboth. Ineithercase thePollingStationwise recordingof theentireday’sproceedingmustbekeptintheserveroftheCEO,andshouldbeavailabletotheROandObserverforviewingatthetimeofscrutiny,onthenextdayafterthepoll;incaseofanycomplaintwithrespecttothatPollingStation.

(1.2) Use of Video Cameras and Still Cameras:

InordertoenabletheCommissiontohaveatrue,faithfulandconcurrentrecord of the violations of the election law and standing instructions oftheCommission;andtoassess the impactof itscorrectivemeasures; theReturningOfficerofeachconstituencyshallmakearrangementstorecordthroughvideography,thecriticaleventsduringtheprocessofelectioneering;includingbutnotrestrictedtotheperiodofpubliccampaign,thedayofpoll,thetransportandreceiptofpolledballotboxesandothermaterials,countingofvotesandthedeclarationof results; inan independent, intelligentandpurposefulmanner.

TheReturningOfficer shall,whileprogramming the itineraryof thevideoteams,takeintoaccountthenumberofelectors,thesizeoftheconstituency,thenumberofsensitivepollingstations,previoushistoryofboothcapturingandothermalpractices,thegenerallawandordersituation,thelikelihoodofcommissionofcorruptpracticesandelectoraloffencesandotherrelatedfactors.

On the basis of his assessment, the Returning Officer should decide thenumberofvideoteamsneeded,takingintoaccountthefactorsmentionedabove. The Commission has not prescribed any maximum or minimumnumber of video teams for an Assembly Constituency/ParliamentaryConstituencyandhasleftittothediscretionoftheReturningOfficer.

Pre-Poll Activities:

a. Use of video camera and still cameras at Polling Stations-

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VideocamerasshallbeusedatasmanyPollingStationsaspossibletokeepawatchontheproceedings.Stillcamerasshallbeusedatallthosepollingstations,whereMicro-observers,videocamerasorwebcastingisnotbeingused.Inthismanner,allcriticalPollingStationsshallbeatleastcoveredbysomemethodtokeepawatchontheproceedings.

b. Inventory of cameras/ Videographers/photographers-

i. DEOs shall prepare an inventoryof all videoand still cameras, aswell as videographers/photographers available in the district, foruseonthepolldayatPollingStations.Thisinventoryshallhavetobepreparedwellbeforetheannouncementofelections,preferablysixmonthsinadvance

ii. An inventory ofallvideoandstillcamerasavailableinallGovernmentDepartmentsshallalsobepreparedandtheyshallbemadeavailabletotheDEO.

iii. In addition, DEO shall also hire video and still cameras from themarketandshallfixthehiringcharges,basedonprevailingmarketrates.

iv. Private videographers or photographers hiredbytheDEOshouldnotbelongtoanypoliticalparty;shouldnotbeknownsympathizersorsupportersorcloserelativesofanyofthecontestingcandidatesorleadersofanypoliticalparty;andshouldnothavebeenhiredbyanypoliticalpartyorcontestingcandidate.

v. TheDEOcanalsouse video and still cameras owned by Government Employeesandshallfixthehiringchargesforthemaswell.Thesemaybealittlelessthanthehiringchargesforvideoandstillcamerashiredfromthemarket.

vi. IncasevideoorstillcamerasarehiredfromGovernmentEmployees,the employee fromwhom the camera is hired shall also beusedforvideography/photographyusingthatcamera.Inthesecases,theinstructionsforrandomizationofemployeesonpolldutyshallalsoapply.

vii. In case video or still camera is hired from a Presiding Officer or Polling Officer,itcanbeusedinthePollingStationwheretheyare

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on put duty. However, another Polling Officer will be appointedtohandle the camera, so that thePresidingOfficerof thePollingStationconcernedshallbeabletodohis/herworkuninterruptedly.

viii. Incasethereisashortageofvideoorstillcamerasinanydistrict,theyshallbetakenfromtheneighbouringdistrict;andtheDivisionalCommissionerortheCEOwillfacilitatesuchsharingofvideocamerasbetweendistricts.

c. Method of placing cameras-

Camerasshallbeplacedinsuchamannerthattheycanrecordthevotersinthequeue,andtheproceedings inthePollingStation, includingtheprocessofidentificationofvoters,applicationofindelibleinketc.Itmustbeensuredthatsecrecyofvotingisnotviolatedbythecamera inanymanner.Undernocircumstancesrecordingofvotesbytheelectorsinthevotingcompartmentsshouldbecapturedbythecamera.

d. Training of videographers/photographers-

Videographers/photographersshouldbetrainedbytheReturningOfficeronhowvideography/photographyshouldbedoneandwhateventmustbecovered.Thevideographers /photographersmustbe told that theprinciplebehindtheschemeistorecordcriticaleventswhicharelikelytovitiatethepollandnottojustvideotapeorphotographinaroutinemanneronlytofillthecassetteorcameramemory.

e. Before poll day following items should be considered for special watch and videography -

• Meetings addressed / attendedbyMinisters, topnational / Statelevelleadersofrecognizedpartiesandstarcampaignersofpollingparties

• Riotsorriotoussituationsorcommotions,brickbatting,free-for-alletc.

• Violentincidents,damagingofproperty,looting,arson,brandishingofarmsetc.

• Intimidationofvoters

• Inducement/bribingofvotersbydistributionof items likesaree,dhoti,blanketsetc.

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• Vulgardisplayofexpenditurelikehugecutoutsetc.

• Movement and activities of candidates with doubtful / criminalrecords

• Importantevents suchasnomination, scrutinyandwithdrawalofcandidatures

• PreparationsofEVMsbyReturningOfficer

• ElectionExpendituremonitoringguidelinesenforcement

[Theseareillustrativeandnotexhaustive.Allvideoanddigitalphotographyshouldbedonewithdateandtimerecordingsothattherealtimeanddatecanbeverified.]

Poll Day Activities:

f. What should be recorded by camera on the day of poll-

The videographer/photographer shall make sure that all importanteventssuchasmockpoll,sealingofEVMs,signingbypollingagentsonthesealsofEVMs,etc.areproperlyrecorded.AnyuntowardincidentatthepollingStationmustalsoberecorded.Especiallythefollowingmustberecorded:-

i. Attemptsofintimidationofvoters.

ii. Attemptsofinducement/bribingofvoters.

iii. Canvassingwithin100metresofpollingstations.

iv. BoothCapturing

v. Positioning of voting compartment and placement of EVM in thevotingcompartment(beforecommencementofpoll)

vi. BasicMinimumFacilities(BMF)atthepollingstation

vii. Presenceofpollingagents

viii. MockPollandcompletionofdeclarationbyPresidingOfficer.

ix. Clearance and sealing of ballot slips generated during mock pollfromVVPATwhereused.

x. ClearingofMockpoll.

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xi. SealingofEVMs.

xii. Processofidentificationofvoters.

xiii. Votersinqueues.

xiv. Thelengthofqueueatthetimefixedforcloseofpollanddistributionofslipstovotersinthequeue.

xv. AnydisputeofanynatureatthepollingStation.

xvi. VisitbySectorOfficers,Observersandotherelectoralfunctionariesoranyimportantpersonincludingthecandidates.

xvii.ReplacementofEVM,ifanyandconductofmockpollandnewEVM.

xviii.AnyuntowardincidentatthePollingStations.

All video and photography should be done with date and timerecordingsothattherealtimeanddatecanbeverified.(Note: The list above is illustrative and not exhaustive.)

g. Food for videographers/photographers-

Food shall be provided to videographers and it shall be ensured thatthevideographers/photographersDONOTacceptthehospitalityofanycontestingcandidateorpoliticalpartyortheirworkers.Allvideoteamsshould be under the personal supervision and guidance of a seniorelectionofficer.

Post Poll Activities:

h. What is to be videographed after the poll process is over-

Followingmaybevideographed

• ClosureandsealingofstrongroomafterdepositofEVMstherein

• OpeningofstrongroomsbeforetakingouttheEVMsforcounting

• Countingprocess

i. Retention of video/still photo recording-

The recordingmade by video and still cameras shall be kept in videotapes,CDs,Pendrivesorother storagedevices in the safe custodyof

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DistrictElectionOfficer.TheserecordingsshallberetainedtilltheperiodoffilingofElectionPetitionsisover;andincaseanelectionpetitionisfiled,thentillthefinaldisposaloftheElectionPetition.

j. Video recording/ photographs to be scrutinized and videographers/ photographers to be available at the time of scrutiny

Ifvideography/photographyhasbeendoneataPollingStation,itshallbe viewedby theROandObserver at thetimeof scrutiny, in caseofany complaint with respect to that Polling Station. Videographers/photographersshallremainavailableatthetimeofscrutinysothattheROandObservercanseekanyclarification,iftheyfeelitnecessary.

(1.3) Use of CCTV

CCTVasaNon-CAPFmeasuremaybeusedsparinglyasitiscomparativelycostintensive,butitcanbeusedasaveryeffectivetool,particularlyinthevulnerableareas,wherethreatperceptionorrateofbreachofelectionlawsishistoricallyveryhigh. WhileusingtheCCTVasaNon-CAPFmeasure, itmust be ensured that all the instructions/parameters mentioned abovefortheuseofVideoandstillcamerasaretobe,adseriatum,scrupulouslyfollowedinthecaseofCCTVcoveragealso.

(1.4) SMS monitoring

i. TheCommissiondirects,totheextentfeasible,theusageofSMSbasedpollManagementSystemforgettingupdatesonthevariousmilestonesonpre-polldayandpollday.

ii. SMSbasedmonitoringsystemrequiresaBLO,whoisattachedtoapollingstation,tosendformattedSMSmessagesofcriticalevents/milestones,fromhismobilephonetotheCentralServerintheCEO’soffice.

iii. Forthesystemtoworkeffectively,pre-formattedSMSmessagesonpolldayactivitiesandpre-scheduledtimingsofSMSfromtheBLOs,mustbecirculatedtotheBLOsduringtheirtrainingsessions.

iv. An indicative scheduleand typeofmessages tobe sentby theBoothLevelOfficers(BLOs)fortheirrespectivepollingstationsareasfollows:

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Milestones When to send SMS

1. Phone number validation onserver

From10AMto1.P.MonpreviousdayofthePollday.

2. PollingPartyReached TheinstantPollingPartyreachesthePSonthepreviousdayofthePollDay.

3. Presenceof-(a) PollingAgents,(b) CPF,(c) Micro–Observers,(d) Digital Camera/ Video

Camera

BeforethecommencementofMockPoll(7A.M.onPollday)

4 MockPollconducted Before the commencement of Poll andafter completion ofmock poll (7 A.M. onPollday)

5. PollStarted InstantPollStarted(7A.M.onwards)

6. PollInterrupted/Resumed Instant Poll Interrupted/ Resumedon Pollday.

7. EVMissues Instantly

8. EVMchangeifany Instantly

9. Two Hourly/ Final Vote CastReporting

2 Hourly report from 9 AM on Poll day/InstantPollclosed.

10. Number of voters remaininginthequeueatthehourfixedforcloseofpolls

Atthehourfixedforcloseofpolls

11. PollingPartyDeparted InstantPollingPartydeparted.

v. BLOsaretobeprovidedSIMcardswithano.fromaseriesofnos.dedicated by BSNL/Service providers preferably for all concernedofficialslikeBLOs,ZonalOfficers,R.O.,DEO’sofficeandCEO’soffice.EachSIMshouldbepre-dedicatedtoapollingstation–thisdatawillbeenteredintheCentralServer.

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vi. EachBLO should preferably be equippedwith a cell phone (GSMcell).FormattedMessageswouldbesentbytheBLOstoaparticularnumber.Messageswouldbedirectlypooled in theCentralServerlocatedintheCEO’soffice.

vii. A team of 4 to 5 persons (Programmers / Asst. Programmers)dedicatedintheCEO’sofficetomoderatemanuallytheincompleteorwrongmessages.

viii. EachBLOmaybegivenasmallcard(walletsize)inadvancewiththestandardformattedmessagesforhisreferenceonpre-pollandpollday.The formatandsyntaxof theSMSmessagesmaybesuitablydesignedsothatthemessagereceivedbythesystemthroughtheGSM modem could be automatically interpreted and up-datedinto the database andmade available to all the stakeholders formonitoringthePollingStationsonline.Thefollowingstandardizedsyntaxmaybeadopted.:

Milestones SMS Syntax

PhoneNo.Validation P[PCNO]A[ACNo]P[PSNO]PV

e.g.P1A8P15PV

PollingPartyReached P[PCNO]A[ACNO]P[PSNO]PR

e.g.P1A8P15PR

PollingAgents,CPF,Micro-Observer,DigitalCamera,VideoCamera

P[PCNO]A[ACNO]P[PSNO]PA[No.ofpollingAgent]C[CPFY/N]M[Micro-observerY/N]

D[DigitalCameraY/N]V[VideoCameraY/N]

MockPollConducted P[PCNO]A[ACNO]P[PSNO]MC

PollStarted P[PCNO]A[ACNO]P[PSNO]PS

PollInterrupted/Resumed P[PCNO]A[ACNO]P[PSNO]PI

P[PCNO]A[ACNO]P[PSNO]PR

Hourly/FinalVoteCast P[PCNO]A[ACNO]P[PSNO]VC800

P[PCNO]A[ACNO]P[PSNO]VM470VF430

PollingPartyDeparted P[PCNO]A[ACNO]P[PSNO]PD

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ix. A separate training session has to be organized for the BLOs bytheRO(insmallgroupsof30BLOs),onthemessagestobegivenfordifferentmilestonesonpre-pollandpollday.BLOshavetobetrainedextensivelyhowtousethestandardformattedmessages.

x. The instructions/training should be imparted to BLOs in Locallanguage.

xi. SMPPPort(ShortMessagePeertoPeerPort)wouldbetheinterfacebetweentheMobilephoneandtheServer.

xii. For implementation of the SMS based Poll Monitoring System,a licensedsoftware is tobeobtainedand thereshouldbepropernetworkcoverageinPSs.

xiii. Inshadowareas,otheralternativearrangementsforcommunicationhave to be made [like furnishing information through a runner/landline phone / mobile phone from the nearest place havingnetworkcoverage]

xiv. OrdersforSIMcardshavetobeplacedinadvancewithBSNL/Serviceproviders, after ascertaining the network coverage at the pollingstationlocationsanddeterminingno.ofofficialstobeprovidedSIMcards.TheCEO/DEOistobearSIMcardscharges.

xv. The threshold limit formobile phones could befixed in advance.BLOsandotherofficials shouldbe strictly instructed tonotmakeunnecessarycallspriortothepolldaylesttheyexhausttheamount.

xvi. SIM card numbers are to be incorporated in the CommunicationPlanoncetheno.havebeenallotted.

xvii.BLOshave tosendone initialmessage forvalidatingtheno.afterwhich all subsequent messages will automatically update theinformationforthatPS.

xviii.Software can generate Reports to indicate the poll percentage atspecifiedintervals,PSswheremockpollhasbeencompleted,pollcommenced,closureofpoll,departureofpollingparties,etc.

2. Use Of Micro-Observer

TheCommission recognizes the crucial role playedby theCentralObservers inthe conduct of independent, free and fair elections. As part of the election

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observation framework, theCommissionhasdirected thatMicroObserversaretobeappointedformicro-observationatthePollingStationLocationlevel,whoshallworkdirectlyundercontrolandsupervisionoftheGeneralObserver.Inmultipolling stationbuildings,each locationwillhaveonemicroobserver, insteadofonemicroobserverperpollingbooth.Themicroobservercanoscillatebetweenthe polling stations within the same campus at frequent intervals. It is madeabsolutelyclearthatinnocasethemicroobserverwillactaspresidingofficerorthepollingofficer.

Pre-poll activities:

(a) Appointment of Micro-observers :

ThefollowingcategoryofpersonscanbeappointedasMicro-observers:

a. GovernmentofIndiaemployees,notbelowGroupC.

b. EmployeesofcentralpublicsectorUndertaking,notbelowGroupC.

b. Preparation of database of Micro-observers :

District Election officer (DEO) will prepare a database of all Governmentof IndiaandCentralPublicSectorUndertakingsemployees in thedistrict.Thedatabaseshallcontainthename,designationandorganizationof theemployee.ThedatabasewillalsohavetheelectordetailsoftheemployeeincludingtheAssembly,PartandserialnumberintheelectoralrollandtheEPlCnumber.Inadditiontothis,thepostaddress,telephonenumber,mobilenumberandemailIDoftheMicro-observersshouldalsobeincludedinthedatabase.

c. Sharing of Micro-observer database with other districts :

TheremaybeasituationthatsomedistrictsdonothaveadequatenumberofGovernmentofIndiaorCentralPSUemployeestobeappointedasMicro-observers. DEO of such a district shall get the database of Governmentof India or Central PSU employees posted in neighboring districts, withthehelpof theDivisionalCommissioner, inStateswhichhaveadivisionalcommissioner systemandwith thehelpofCEO inotherStates. In caseaMicro-observerhastogotoanotherdistrictonpollduty,arrangementforproperstayofsuchMicro-observersmustbemade.Similarly,arrangementsfortheirtravelfromthedistrictoftheirworktothedistrictoftheirpolldutymustalsobemadebytheDEO.

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d. Randomization of Micro-observers:

ThelistofpollingStationswhereMicro-observersaretobeappointedshallbepreparedby theDEO in consultationwith theobserver,dependingonthesensitivityanalysisofPollingStationsandavailabilityofMicro-observers.TheavailableMicroobserverswill thenberandomized inthepresenceofobserver, among thosePolling Stations. The conditions for randomizationofMicro-observerswillbethesameasthatofpresidingofficers,viz.theyshallnotbepostedonduty inaPollingstationwithinthesameAssemblyconstituency,wheretheyareenrolledasvotersorwheretheyareworking.All efforts should, however be made to put them on duty in the sameParliamentary Constituencywhere they are enrolled as voters, to enablethemtoexercisetheirfranchisethroughEDC.Theyshallbeinformedaboutthe exact Polling Station where they will be on duty only on the day ofdeparture.

e. Training of Micro-observers:

Micro-observersshouldbegivendetailedtrainingontherulesandproceduresoftheentirepollingprocess.Inaddition,theymustalsobetrainedontheworkofobservation,whichisexpectedofthem,andthemethodoffillingthe report which they are required to submit. There should be at leasttworoundsoftrainingforMicro-observers.TheyshouldbetrainedbytheObservers.IllustrativetrainingmaterialfortheMicro-observersisavailableon the ECI website under the link “TrainingMaterial at Sl. No. 14MicroObserver”.

f. Logistics for Micro-observers:

TheDistrict ElectionOfficer shall be responsible for providing logistics toMicro-observers.OneNodalOfficerforMicro-observersshallbeappointedforeachdistrictbytheDEO.Microobserverswillreachthedispatchcentersontheirown.FromthedispatchcenterstheywillbesentwiththepollingteamtothePollingStation.Theywillreturntothereceiptcentrewiththepollingteams.EachMicro-observershallbegivenaphotoidentitycardbytheDEOtoensurehis/heraccesstothePollingStations.

f. Exercise of franchise by Micro-observers:

Micro-observersareentitledtoEDCorpostalballot likeanyotherpersononpoll duty. TheDEO shall send Form-12 and Form-12A to everyMicro-

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observeralongwiththeappointmentorder.Micro-observersshallbeaskedtobring thecompletedFormson thefirstdayof training.Thecompletedforms shall be sent to the concerned Returning Officer by the DEO. TheReturningOfficershallissueEDCorpostalballotdependingoneligibilityandensurethatitisdeliveredtotheMicro-observeronthesecondtrainingday.AllinstructionsoftheCommissiononPostalBallotsandEDCforemployeesonpolldutyshallalsoapplytoMicro-observers.

Poll Day Activities:

a. Reaching the Polling Station in advance:

Themicroobservershouldreachthepollingstationatleastonehourbeforethe commencement of the poll. If for certain reason it is not possible toreachinthemorning,heshouldreachintheeveningofthepreviousday.Havingreachedthepollingstationheshouldassessthepreparednessforthepoll.

b. Work to be done by Micro-observers on poll day:

Microobserverswilldothefollowingatthepollingstation–

i. AssessthepreparednessatthePollingStation.

ii. Check theavailabilityofBasicMinimumFacilities (BMF)at thePollingStationandcertify,beforethestartofPolling.

iii. WatchthemockpollandseethatitiscarriedoutaspertheinstructionsoftheCommission.

iv. SeethatthevotesintheCUareclearedafterthemockpollandbeforethe start of actual poll and thatmockpoll certificate is signedby thePresidingOfficer.

v. DuringthepolldayheshouldregularlynotedowntheimportantpointsforhisreportintheformatgivenatAnnexure-2.

vi. It ismadeabsolutelyclear that innocase theMicroobserverwill actasPresidingOfficerorthepollingofficer.HistaskistoobservethattheelectionprocessisbeingcarriedoutinafreeandfairmannerandthereisnovitiationofPoll.

vii.During the process of observation on the day of the poll, the Microobservershallspeciallyobserveandnote:-

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• MockPollProceduresandclearanceofmockpolldatasandballotslipsfromVVPAT,whereverused.

• PresenceofPollingAgentsandobservanceofECIinstructionswithregardstothem,

• TheobservanceofentrypasssystemandaccesstoPollingStation,

• ProperidentificationofelectorsinaccordancewithECIguidelines,

• Identification and recording procedures for the Absentee, ShiftedandDeadvoter’slist(ASDlist),

• Applicationofindelibleink,

• NotingdownparticularsofelectorsinregisterForm17-Aincludingthe noting down of the alternate identity documents used foridentifyingthevoter,

• Secrecyofvoting,

• Conductofpollingagents,theircomplaints,ifany,etc.

viii.Ifthemicro-observerfeelsthatthepollisbeingvitiatedforanyreason,hewill immediatelybringittothenoticeofGeneralObserverthroughanymeansofcommunicationavailabletohimincludingmobilephone,policewirelessetc.

c. Micro-observers can be used on more than one poll day:

Incaseofmulti-polldayelectionsandincaseofshortageofMicro-observers,theycanbeusedforpolldutyonmorethanonepollday.Theconvenience,safetyandlogisticsofmovementmustbetakenintoaccountwhileputtingthemondutyformorethanonepollday.

d. Micro-observers in multi-polling station locations:

IncasethelocationatwhichaMicro-observerisputondutyhasmorethanonePollingStation,theMicro-observershallberesponsibleforallthePollingStationsatthatlocation.ThereisnoneedtopostseparateMicro-observersinPollingStationsatonelocation.TheMicro-observershalldividehistimebetweenPollingStationsandwillvisitallthePollingStationswithinthesamecampusatfrequentintervals.HeshallmakeitknowntothepollingagentsateachPollingStationthatheisavailableincasetheywanttobringanythingtohisnotice.

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e. Supervision of the work of Micro-observers:

GeneralObserverswillsupervisetheworkofMicro-observersandshallbeinclosetouchwiththem.Micro-observersshallreporttotheObserveraloneandnottoanyotherelectionofficials.

Post Poll Activities:

a. Report to be submitted by Micro-observer:

Afterthepollprocessisover,theMicro-observerwillsubmitareporttotheGeneralObserver in the formatasenclosedatAnnexure-1.HeshallhandoverthereporttotheGeneralObserveratthecollectioncentreinasealedenvelope. He shall also orally brief the General Observer on anything ofimportance thathadhappenedduring theday.GeneralObserverswill gothroughthereportsubmittedbyMicro-observersandcanseekanyfurtherclarificationsrequired.

b. Honorarium to Micro-observers :

Micro-observersshallbepaidanhonorariumofRs1000/-foreachPolldayofduty.ThisshallbeinadditiontotheadmissibleTAandDA,andthefoodallowanceasperthenormsoftheStateandtheirparentDepartment.Thehonorarium, TA,DAand foodallowance shouldbepaidby theReturningofficer,incash,totheMicroobserversatthereceiptcenteritself.

c. Micro-observers to remain present at the time of scrutiny :

Microobservers’reportsshallalsobetakenintoconsiderationatthetimeof scrutinyafterpoll for takingadecisionon re-pollordisciplinaryactionagainstanydelinquentpollingstaff.Micro-observersshouldremainavailableatthetimeofscrutiny,fortheGeneralObservertoseekanyclarifications,ifrequired.

3. Transportation

The Commission directs theDEOs and ROs to undertake efficient utilization ofavailablemulti-modal transport facilitiesandeffective routeplanning toensurethemitigationoflastminutechallengesandrisks,forwhichadvanceplanningisthekeyforsmoothandhasslefreemobilityduringelectionprocess.

AttentionoftheDEOsisspecificallyinvitedtotheprovisionsofSection160oftheRPAct,whichisthestatutoryfoundationthatallowstheStatetorequisitionvehiclesincludingvessel/animalfortheconductofelections.TheDeputyCommissioners/

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DistrictMagistratesofthedistricthasbeenexercisingthepowersunderthissectiontoensurethemobilityduringtheprocessofelections.However,factorslikelongerschedulesorphasesofelections,additionofactivitieslikeEEM,SVEEP,increaseddeployment of CPMF, increasedmobility of poll personnel for enforcement ofMCCandExpendituremonitoringandenhancedawarenessoffranchiserightsofdrivers, helpers etc affect the transportation requirement and planning for theelections, makingit a complex exercise. This further gets complicated as mostdistrictslackscientificassessmenttoolstoassesstheneed,theavailability(insideandoutsidethesystem),andtheutilization.

In this context, the Commission's prescription for detailed and comprehensivetransportationplanningintheformofthechecklistfortransportation(inpart-7oftheDEO’schecklist-2014),isreiteratedforapplicationandimplementation.

a. Transport arrangements are to be made for the following:

(a)Observers

(b)AreaMagistrate/ZonalMagistrate,Pollingparties

(d)Sector officers, Micro Observers, Asstt. Expenditure Observer, FlyingSquads,SSTs,VSTs

(d)Policeforces(StateandCentral)

(g) TeamsforobservanceofModelCodeofConduct

(h)Videographers/Cameramencarryingdigitalcameras.

(i) VariousCellsrelatedtoElectionwork

b. Route Chart

a. RouteChart foreveryPS;copytobegiventopollingpartyandSectorOfficer.

b. RouteChartmustindicatethedistanceoflastpollingstationfromHQ;Routesmustbeplottedonconstituencymapalso.

c. Routechartshouldbemostfeasibleandconvenient

d. Separateroutechartmustbemadefor:

• Pollingparties

• SectorOfficers/ZonalMagistrates

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• MicroObservers

• PoliceParties

c. Arrangements

(i) Availability of Buses, Trucks, Cars, Jeeps etc., (both of private andgovernment)beassessed.

(ii)Draftmovementprogrammeandad-hocear-markingofvehicles.

(iii)Tentativetransportprogrammeofpollingparties.

(iv)Police personnel to be deployed at PSs should be accompanied withpollingparties.

(v) Minorrepairofroads/routes,ifnecessary,byPWDorrelatedauthorities/departments.

(vi)AvailabilityofPOL is tobeensured.Needofextrabarrelpoints tobeexamined.

d. Requisitioning

(i) Requisitioningofvehicles,privateandGovernmentboth;undersection160ofRPAct,1951.

(ii) Vehiclesofthefollowingkindshouldnotberequisitioned(ECI’sNo.464/INST/2008-EPS,dt.26.12.2008)

• Vehicles of BSNL, UPSC and education institutions (except inunavoidablecircumstances)

• VehiclesofForestdepartment,AIR,Doordarshan,WHO,UNICEFandOrganizationsofUN.

(iii)Vehicleshouldbe ingoodconditionandshapeandfreefromdirtandsmell.

(iv)Asfaraspossibletruckshouldnotbeusedforpollingparties.

(v) Vehicleshouldnotberetainedunnecessarily.

(vi)Check if any boats or such other means would be necessary to bedeployed,andwhetheranyspecialpreparations/precautionswouldberequiredineventualityofrainsorothersuchevents.

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(vii)Have the districts’ “Disaster/Flood Contingency/Management Plans”re-lookedinto/updated;andduepreparationsshouldbemadeinlightofthesame.

c. Database

i. Database to be prepared in advance; much before elections areannounced.

ii. All thevehicleownersshouldbeaskedto furnishdataaboutdrivers/conductors/cleanersincludingtheirenrolmentdetailsinelectoralrolls.

iii. Preparation of District VehicleMovement Plan by DEO shall be doneimmediatelyonannouncementofelections.

iv. Para3.17oftheHandbookofReturningOfficer(2014)undertheheading‘TRANSPORTFORPOLLINGPARTIES’;specifiesthatitisexpectedthattheROwilldrawuptheVehicleMovementPlanforeachpollingpartyalongwithsufficientreserve.

v. In the existing scheme of arrangements large variation exists on theground. In some states it is the district authorities who are solely incontrol ofmanagement of transportation;whereas in resource scarcestates, particularly in the north-east, a large number of districts haveto be dependent on the centralized state authority for allocation andmanagementoftransportation.Inthelattercase,DEOsandCEOsbothhavearoletoplayforadvanceplanning.

vi. Other than surface vehicles, helicopters, ships / boats, animals, andportersarealsousedinlogistically-challengedstatesduringtheelections.For helicopters, theCommissionplaces common requisitionswith theMinistryofDefenseforallocationofhelicoptersinhillsstate,LWEstate,andislands.Thedeploymentofothermodesofmobilitymustbeplannedandexecutedatthedistrictandthestatelevelbasedontherequirement.

4. Recruitment

The Commission's standing directions regarding filling up of all vacancies ofemployees/officials/policestaffwhomaybeinvolvedintheconductofelections,well in advance before theGeneral Elections, are to be strictly compliedwith.However,sinceallvacanciescannotbefilledbytransfersalone,theremaybeaneedforfreshrecruitmentinmanycases.Tofillgapsinrecruitmentforthosemanpower

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resourcesthataretobeutilizedingeneralelections,theCommissiondirectsthatpreferablyallrecruitmentsshouldbecompleted,atleastoneyearbeforegeneralelections,togiveenoughtimeforfreshrecruitstoundergonecessarytraining.

Themanpowerthatactsasanon-CPFmeasureandtherefore,aforcemultiplier,canbecategorizedasbelow:

• StatePoliceForces

• StateArmedPoliceForces

• HomeGuards

• IndustrialSecurityForce

• SocialForestryGuards

• BusdriversformStateRoadTransportCorporations

• Inspectors for Customs and Central Excise Department (though as a lastresort)

TheCEOshallengagewiththeconcerneddepartments,atleastayearinadvance,toreviewthevacancypositionandtimelyrecruitmenttofillgaps,ifany.

5. Capacity Building Of Security Personnel

Itmust be borne inmind that a peaceful and violence-free election, need notnecessarilybeafreeandfairelection.Correctandunbiased implementationofthe election laws and Election Commission’s directions is absolutely necessary.Since,policemachineryplaysakeyroleincreatingaconduciveenvironmentfortheconductofelections inapeacefulandorderlymanner, it is imperativethatproperandperiodic trainingon thevariousaspectsofelectionpreparedness isconductedfortheentirepolicebrass,fromseniorlevelslikeDIGs,IGsetctothecuttingedgeoftheforceattheConstablelevel.Inviewofthesame,itisdirectedthat following instructionsbestrictlycompliedwith regarding trainingofpolicepersonnelassociatedwithconductofelections:

A. At State/Police HQ level:

i. State Nodal Officer for Training:TheSateshallappointaseniorofficer,notbelowtherankofIGP,preferablytheADGP/IGTraining;astheNodalOfficeratStateleveltoarrange,oversee,preparecontent,monitorandreport the trainingof the statepolice forces. The seniorPoliceofficerwhowouldfunctionasnodalofficershouldremainintouchwiththeCEO

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onday-to-daybasis;sothattheCommission’sinstructionsfromtimetotimearefollowedupandimplemented.

ii. Levels of training: Training will be organized at two levels:atthestatelevelatPoliceHQs;andattheDistrictlevel,whichincludedBlock/Tehsil/Talukalevel.

iii. Trainees in state police:Inageneralelection,allmembersoftheStatePoliceForcefromtoptobottomshallundergorelevanttraining.

iv. Other trainees: Similarly, allmembers of the State Armed Police andHomeGuardsshallalsobegivenrelevanttraining.

v. Content: Standardized,highqualityandneed-basedtrainingshouldbeimparted; this should include giving of handbooks, and other trainingmaterialsuchaspocketbooks,Flyers,etc.

vi. Checklists: A checklist will be prepared/ updated for the key officialsassociated with the conduct of election indicating their duties andresponsibilitiesinthelightofinstructionsbeingissuedfromtheElectionCommissionofIndiafromtimetotime.

vii.Reference material:Besides,referencematerialshouldalsobepreparedindicatingtherelevantSectionsofvariousActsthatarerelevantduringthecourseofelections.ItshouldindicatethenatureofoffenceandtherelevantSectionswhethercognizableornon-cognizableandtheactiontobetakenincaseofanyviolationandshouldbemadeavailabletoall.

viii.Coordination: Proper coordination between the CEO’s office and thepolice headquarters is to be established. Any instruction connectedwithmaintenance of law and order preparation of State/district leveldeployment plan of CPF etc., the guidelines should be immediatelybroughttothenoticeofpoliceheadquarters.

B. At district level

(a) Incorporating recent instructions of ECI in Training module:

The DEO-cum-District Collector/DM will hold a meeting with SP andsenior police officials and apprise them of all the recent instructionsoftheECIthatmustbeincorporatedfortrainingattherelevantlevels.TheattentionshouldbedrawntoCommission’sinstructionsregardingmaintenance of law and order, execution of non-boilable warrants,

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seizureof illegalarms,surrenderof licensedweapons,enforcementofexcise law, action against bootleggers, restriction on use of vehicles,instructionregardingpriorpermissionforcampaignvehicles,banonuseofanyvehiclefortransportingvotersonthedayofpolletc.

(b) Training on enforcement of MCC:

TheenforcementofMCCisthejointresponsibilityofthedistrictelectoraladministrationaswellasthepoliceadministration.Clearaccountabilityshould be spelt outwhen thedistrict administration / RO formsMCCsquads/teams.There shouldbea specificaccountability for thepoliceofficialsattheThanalevel.

(c) Training regarding Complaint Monitoring System in the district:

Thisshouldalsobeintroducedfortrackingelectionrelatedviolenceandoffence;andtrainingmusttakecareofthisaspect.

(d)Training on analysis of offence history of the polls:

TheDEOandSPwillreviewthestatusoftheelectionrelatedcasesduringthepreviouselectionandexpeditefollowupactioninthisregard.Policepersonnelmustbetrainedtocollectsuchinformationandanalyseitandtakefollowupaction.

(e) Training on concept of vulnerability mapping and identification of critical polling station and critical clusters is very crucial:

i. The Commission has introduced a new concept of vulnerabilitymapping and specific process for identifying the critical pollingstations and critical clusters (refer circular no. 464/INST/2008 dt.24.10.08).Theconventionalmethodofidentifyinghypersensitive/sensitive/normalpollingstationsadoptsthelawandorderandpasteventsofviolenceasthemajorcriteria.However,thenewsystemof identifyingcriticalpollingstationsandcriticalclustersgiveslotsofimportanceforthefactorsassociatedwithfreeandfairelectionprocess

ii. Training to be organized by the district administration (DEO andSP)forpoliceofficials;itshouldbeplannedinadvance;andpropertrainingmaterialshouldbeprepared,preferablyatthecentrallevel,thatcanbeaugmentedatthedistrictlevel.Copiesoftherelevant

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circulars of the ECI and extracts of relevant law should also becirculatedinthetrainingprogramme.

iii. As the vulnerability mapping gives valid inputs for identificationof critical polling stations and critical clusters, the entire conceptshouldbeexplainedtothecuttingedgepoliceofficialsproperlybytheDEOandSP

f. Training on various aspects of misuse of money power and election expenditure; some essential inputs:

i. Themisuseofmoneypowerhasemergedasabigchallengetothefreeand fair electionprocess. Feedbackhasbeen receivedaboutcandidatesindulginginvariousmethodstoinducethevoterswhichincludesoutrightpaymentofcashthatamountstobriberyandotherformsofinducementssuchassupplyofliquor,foodpackets,holdingof lunchanddinnerparties in thenameof“birthdays”andother“anniversaries”togiveelectionrelatedinducement,distributionofgifts inthenameofmass-weddingandsoon.Duringtheelectionprocess,a close trackingbyeachandeveryThanaofficerof suchpaymentsandotherformsofinducementattheirlevelisessential.

ii. The field level election machinery/police administration shouldworkasateamtotracksuchtypesofmalpractices.Wheneversucheventtakesplace,videocoverageofsucheventsshallbeensuredsothatsufficientdocumentaryevidenceiscreated.

iii. ItisnoticedthatliquoristransportedevenfromthefarawayStatesto the election going States. Proper checking at the inter-Stateborderandcommercialtaxcheckpostwillbehelpfulintrackingsuchtransportationofliquor.Wheneveraconsignmentofsuchliquorisintercepted,properinvestigationshouldfollowtotracetheoriginofsuchsupplyandthedestination.

iv. A proper investigation is essential to establish linkage betweenthe election process and the supply of such inducements.Mediashouldbebriefedwheneversuchconsignmentsareseized.Aproperorientationaboutthisshouldbegiventothepoliceofficialsduringtrainingprogrammes.

v. Information on the Commission’s instructions about ceiling forexpenditureinelection,thedetailsofSection77ofR.PActregarding

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thelistofstarcampaignerstobesubmittedbytherecognizedpartyand the implications therein should be explained to the policeofficials.

vi. Section171Hwhichdealswiththeillegalpaymentbyanypersonforfurtheringinterestofacandidateshouldbeexplainedtothepoliceofficialsduringtrainingprogramme.

g. Training on issues related to defacement of Public properties

i. The ElectionCommission has been issuing a detailed instructionsregardingpreventionofDefacementofPublicPropertyandotherconnectedissues.Inthisregard,thelatestCommission’sinstructionsvideno.3/7/2008/JSIIdated07.10.08needstobeproperlystudied.

ii. ThestepstobetakentoimplementtheCommission’sorderinthecontextofprevailing law if any, applicable to theState shouldbeproperlyexplained.

iii. ThemethodologytobeadoptedforenforcementofCommission’sinstruction should be discussed in the training programme andexplainedtothefieldofficials.

h. Training on issues related to discipline during nomination process Commission has issued instructions to ensure proper discipline during the process of filing of nomination.

i. Duringthefilingofnomination,thecandidatecanbeaccompaniedby only the four other persons (refer 464/inst/2007/PS I dated09.02.07). This restriction by and large is being strictly followed.However, there are instances inwhich these instructions are notfollowedresultinginchaoticsituationinsidetheRO’sroom.

ii. In order to ensure that proper discipline is maintained and theCommission’sinstructionsregardingrestrictionofpersons,anodalofficerneedstobeidentifiedandtrainedbytheSPofthedistrict;whowouldberesponsibleforsanitizingtheareaofRO’spremisesandensurethatonlythepermittednumberofpeopleareallowedtogoinsidetheRO’sroomandtheentireproceedingshouldbevideographed.

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iii. Dutiesandresponsibilitiesofthenodalofficerinthisregard,shouldbeproperlyexplainedbytheSPtothenodalofficerduringtrainingsession.

iv. PublicationofelectionpamphletsinviolationofSection177AoftheRPAct,1951needsclosetrackingandmonitoring.

i. Training on aspects that impact upon communal harmony

i. Thepoliceadministrationshouldremainvigilantaboutcirculationofcampaignmaterialwhichcanaffectthecommunalharmony.Astrictvigilneedstobekept.

ii. Theprovisionsofelectorallawaswellasmodelcodeofconductinthisregardshallbeexplainedtothepoliceofficialsduringtrainingprogramme.

j. Training about Poll day and counting day duties

i. Anorientationshouldbegiventothepoliceofficialsaboutthepollingprocessonthepolldayandotherconnectedissuesandaboutthedutiesandresponsibilitiesofvariouspoliceofficialsonpolldaywithreferencetosecurityatpollingstation,patrollingofthecatchmentsareas, trackingofareas identifiedasvulnerable, transportationofpolledEVMs,sealingandguardingofstrongroomsandthecountingdayarrangements.

k. Training on how to coordinate with the CPF

i. Whenever CPF are deployed in a district/constituency, a propercoordination has to be ensured so that the deployment of CPFbecomesmoreeffectiveandfunctional.Hence,aproperorientationneedstobegivenabouttheroleofCPFvis-à-visStatepolice/localpoliceandothercoordinationresponsibilities.

ii. ThedistrictshouldalsopreparematerialtobegiventotheCPF,thatis:listofvulnerablepockets.Terrainandweatherofthedistrict,listof PS and locations, communicationplan, do’s anddon’ts for theCPF,planforpre-polldeployment,etc.

l. Directory of electoral administration

i. A directory of key functionaries of the electoral administrationboth civil and police should be prepared indicating the names,

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designation, landlineandmobilenumbers forbettercoordinationbetweencivil&policeauthorities.

ii. This directory should be handed over during training to all keypersonnel;andalsototheseniorCPFpersonnel

6. Deployment Planning

TheCommissionfullyrealizestheimportanceofsystematic,carefulandadvanceplanningoftheactivitiesanddeploymentofvariousresourcesandmanpowerforthesmoothandefficientconductofelectionsinafree,fairandpeacefulmanner.Inordertoensurethattheelectionmachineryisfullygearedtoitstask,deploymentplanningmustbedoneinaproperandmeticulousmannerforwhichthefollowingstepsarerequiredtobetaken:

(a) Keepinginviewthelocalissuesandchallenges,sufficientmeetingsshouldbeheldbetweentheDistrictelectionmachineryandPolicedepartmenttoinjectconfidenceinthepublic,politicalpartiesandthemassmediatoensureviolence-freeelection.

(b)A broad deployment plan should be prepared at the time ofannouncement;whichcanbefine-tunedatleast15daysbeforethepolldayinconsultationwiththeObserver.

(c) ConsideringthecrucialroleplayedbyCAPFinenhancingthecredibilityandtransparencyoftheelectionprocess,attemptmustbemadetodeploycentral forces in vulnerable areas as early as is practicable.Necessarycoordination andmonitoring systemmust be put in place to preparedetailedday-to-daydeploymentplanofCAPFandclosemonitoringmustbedonetoensureoptimumutilizationofthecentralforces.

(d)FordailyLawandOrderreportingfromDistricts,aportal(CEOLawandOrder Portal) should be created and used during the entire period ofModelCodeofConduct.

(e) AssoonastheCriticalityAssessmentandVulnerabilityMappingexercisesareover,thedeploymentplaninclusiveofalltheavailablePoliceForces(including State Reserve Police, Local Police, Armed-Unarmed HomeGuards,IndustrialSecurityForce,GramRakshakDaletc.)shouldclearlyspelloutStaticandMobiledeployment.Thispath-breakingmeasurecanhaveitsimmediateimpactinensuringthatpoliticalclashespriortopollcanbesignificantlycurbedandtheconfidenceofthevotersintheability

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of the ElectionMachinery in conducting free and fair polls is greatlyboosted.

(f) SeniorpoliceofficerscouldalsobedeployedinallthesensitivedistrictstohelptheSPsbutwithoutinterferingwiththeregularchainofcommand.AdvancedandeffectiveDeploymentPlanningincompleteconfidentialityandwithelementsofsurprise(suchaspolicerandomization)isthekeytosuccess.

(g) TheForceDeployment–PlanningandExecutionManualmaybereferredtoformoredetail.

7. Pre-Poll Deployment

(a) Pre-polldeploymentmustbeverycarefullyplanned,bothforthestatepoliceforcesaswellasfortheCAPF.

(b)Statepoliceforcesareresponsibleformaintaininggenerallawandorder;thustheirpre-polldeploymentshallbeginfromdateofannouncementofpolls.

(c) The most important contributing factor for the peaceful polls is theavailabilityof amplenumberofCentralArmedPolice Forces,both forthepolldutyaswellasforconductingareadominationexercises,routemarchesandotherconfidencebuildingmeasures,whichcansurelyleadto a significant fall in the incidences of violence and also ensure thatpeoplecouldcasttheirvotefearlessly.

(d)In order to curb pre-poll violence, the deployment of Central ArmedPoliceForce(CAPF)wellinadvanceofthepollsisnecessary,whichshouldbestrictlydeployedforareadominationandconductingroutemarchesandotherconfidencebuildingmeasures.

(e) Effectivepre-pollutilizationofstatepoliceandCAPF,ifany,isbasedonadvancedplanning.

(f) Complaintsaboutobstructions/threatonpolldayshallbeenquiredintoimmediately.

(g) Specialdrive tobeundertaken to compile the listofpersonswhoarereported to have indulged in the offences during the election period.ReportmustalsobesoughtfromtheCPF.

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1. Essential State police pre-poll deployment:

(a)Flying Squads (FS):

i. ThereshallbethreeormorededicatedFlyingSquadsundereachAssemblyConstituency/Segmentfortrackingillegalcashtransactionsoranydistributionofliquororanyotheritemssuspectedofbeingusedorbribingthevoters.

ii. TheFlyingSquadswillconsistofoneSeniorExecutiveMagistrateastheHeadoftheTeam,oneSeniorPoliceOfficerofthePoliceStation,onevideographerand3to4armedpolicepersonnel.

iii. They are tobeprovidedwith a dedicated vehicle,mobile phone,avideocameraandnecessaryPanchnamadocumentsrequiredforseizureofcashorgoods.

(b)QRTs (Quick Response/Reaction Teams):

i. In the aftermath of the recent terror attacks, every Police Forcehas constituted an elite “Quick Response/Reaction Team” (QRT)comprising commandos, specially and rigorously trained i.e. atpar with the National Security Guards (NSG) and armed withsophisticated weapons, specially designed vehicles and ultra-moderncommunicationsetstocounteranyterroristattack

ii. FanningacrosseachofthedistrictsoftheState,QRTcommandosareavailablewhohavespecialtrainingtotackleanyhostagesituationorterrorattacksinpublicplaceslikemarkets,multiplexesorshoppingmalls.

iii. Theyshouldbedeployedduringtheelectiontohelpthelocalpolice/CAPF.

(c) Static Surveillance Team (SST):

i. There shall be three or more surveillance teams under eachAssemblyConstituencywithoneMagistrateandthreeorfourpolicepersonnelineachteamandavideographereach.

ii. This teamshallputcheckpostsandkeepwatchonmovementoflargequantitiesofcash, illegal liquor,anysuspicious itemorarmsbeingcarriedintheirarea.

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iii. Theentireprocessofcheckingshallbevideographed.

2. CPF area domination:

(a) BriefingistobegiventoCPFpersonnelaboutchallengesofarea;briefingby SHO if deployed in a Police Station; andbyDMand SP if it is in adistrict.

(b)Briefingalso tobe given toCPFpersonnel byObserver andROabouttheirduties,structure,functioningofforcesetc.

(c) WhereverCPFarrivesinadvanceforareadomination,specialattentionshallbegiventovulnerablelocations.

(d)TheCommanders/AssistantCommandersoftheCPFshallbegivenalistofvulnerablelocations.

(e) CPFwill be used for the purpose of area domination conducting flagmarch (shouldbemoreon foot), confidencebuilding amongelectors,checkingofborderetc.,till2daysbeforethepoll.

(f) CPF to conduct Patrolling duty on assigned routes (election sectors)coveringafixedclusterofpollingstations.CPFmobilepatrollingpartywill be provided sketch map indicating PS locations, their sensitivegradations,nameandcontactnumbersofSO/RO/Observeretc.

(g) OnpolldayCPFnottobekeptasstrikereserveetc.

(h)CPFtoconductPatrollingdutyasflyingsquadonpollday inadefinedareawithsurpriseelement.WhentheCPFisassigneddutyina“flyingsquad”mode,itshallbeaccompaniedbyaZonalMagistrate.

8. Geography, Terrain, Weather

Soundandpractical knowledgeof local geography, topographyand terrainandsubsequent efficient deployment of resources in accordance to the peculiargeographical, climaticor topographical condition (suchas intelligentuseofSATphones,wireless,boats,etc.)isanimportantnon-CAPFmeasure.ThepreparationofDistrictElectionManagementPlanshouldinvariablyincludethisintheDistrictProfileandtheoverallpolldaymanagementplan.

9. Communication Plan

Considering the wide array of a election-related activities at various levelslike national, State, district and polling station level,which often require to be

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undertakenconcurrentlyandwithclosecoordinationbetweendifferentagenciesand stakeholders, the crucial importance of a robust and thoroughly testedcommunicationplancannotbeover-emphasized.RightfromdrawinguptheStateandDistrictElectionManagementPlan(SEMPandDEMP),uptocountingandresultdeclaration;trackingandmonitoringofthesemultifariousactivitiesisanimportanttaskforallelectionofficers.Thisisprimarilyachievedbyestablishingreliableandsecurecommunicationlinkagesbetweenthevariousstakeholders.Theimportanceofstrategiccommunicationplanninginelectionscannotbeundermined,whichisat theheartof successfulelectionplanningandmanagement.TheCommissionissuesthefollowinginstructionsinthisregard.

1. Appointment of State Level Nodal Officer Communications:

Everystatehasaposition in thepolice forcescalledADG/ IGCommunicationswho is responsible for procuring and managing the communication system inState police. This officer may, preferably, be officially appointed as the NodalOfficer Communication for each state and should be responsible for assessingrequirements and providing communication systems at each PS and also forcoordinatingwithneighboring states and the center forprocurement, etc. ThisofficershouldbeappointedasNodalatleast6-8monthspriortotheduedateofelections,sothathehasenoughtimeforalsoissuingpurchaseorders,wherevernecessary.

2. Levels of Communication:

Thefollowinglevelsofcommunication(whichincludesthestakeholderswhousethem)aretobeestablishedandmadeoperational,duringelections:

a. Nationallevel–ECI,MHA,MOD,BSNL,ElectionObservers.

b. State Level – CEO, Chief Secretary, Police Headquarter, Nodal Officers(Police,ExpenditureMonitoring,MCCetc.)Electioncandidates,ElectionObservers.

c. District level – District Election Officers, Superintendents of Police,ReturningOfficer/Asstt.ReturningOfficers,ElectionObservers,Electioncandidates.

d. SubDivisionandTehsillevel–Asst.ReturningOfficers,fieldlevelstaffofRevenueandpolicedepartments,Electioncandidates.

e. Polling Station Level – Sector/Zonal Magistrates, Security Forcesdeployed,Pollingpersonnel,BLOs,Pollingagents.

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3. Communication network is used during the election period for the following purposes:

(a) Pre poll period – this is the period when planning for polls takes place; and communication network is required for the following tasks:

1. Information about physical status of polling stations – by SectorofficersandDistrictRevenueOfficerstotheDistrictandStateLevel.

2. Information regarding available means of communicating theprogressofpolltodistrictcontrolroomsonpolldayfromthepollingstations.

3. Information regarding possible routes of transportationof pollingpartiestoandfromthepollingstations.

4. InputontheCriticalitystatusofpollingareabythelocalpolice.

5. SectorOfficers’assessmentofVulnerabilityofpollingstationsinhissector.

6. DraftplanforDeploymentofSecurityForcesmadepollingstationwise.

7. Trackingofelectionexpenditureofcandidates,movementofillicitliquorandcashandgenerallawandorderinthefield.

8. Receipt of election related complaints, physical verification andredressalofthesame.

9. Information regarding availability of human resources, to bedeployedforvariouselectionrelatedwork.

10. Informationonthedispatchofpollingpartiestopollingstations.

(b)Poll Day – for conduct of elections reliable communication network is required for:

1. Reportingofmockpollandstartofpoll.

2. Reportingonpollingpercentageatregularintervals.

3. Reporting any emergency situation in the polling station – EVMbreakdown, security threat, polling personnel welfare etc. andrespondwithoutdelay.

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4. Monitoring the LawandOrder situation, throughout thedayandtakingappropriatesecuritymeasures,whereverfoundnecessary.

5. MonitoringelectionexpenditureandcomplianceofMCConpolldayforreportingatappropriatelevels.

(c) Post poll period – in the follow up of polling process a good communication network serves the following purposes:

1. Trackingthepollingpartiesontheirwaybacktotheheadquarters.

2. Reporting on the final status of men and material, after thecompletionofpoll.

3. SendingstatutoryreportstothestateandECI,afterthecloseofpoll.

4. Monitoringandreportingofthestatusofstrongroomsstillcounting.

(d)Counting Day: A secure and reliable communication system is required on the counting day for:

1. ReportingtheresultsofcountingasprescribedbyECI.

2. ReportingbyElectionObserverstoECI.

3. Trackingoftheprogressofcountinginthecountinghalls.

4. MonitoringLawandOrdersituationonthecountingdayandtakingappropriatemeasures.

4. The flow of information through the communication channels is as follows:

a. In ascending order, upwards:

• Statutoryreports(LOR,MCC,Defacementofproperty,Expendituremonitoring, Nomination and Affidavits of Candidates, Result ofcountingofvotesetc.)

• Deployment plans (Polling personnel/ Security Personnel),Transportationplans,Trainingplans,Countingplansetc.

• Analyticalreports(Vulnerability,Criticalityandphysicalconditionofpollingstations).

• Daily reports (permission granted for rallies, meetings, electionvehicles, loudspeakers etc., EPIC distribution, photo voter slipdistributionetc.).

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• Compliance reports (FLC, commissioning of EVMs,meetingswithcandidatesetc.)Polldayreporting

b. In descending order, downwards:

• Instructions,directions,notificationsetc.

c. In composite order:

• Transmission of election related complaints from higher levels tolower levels and sending of reports regarding the sameby lowerlevelstohigherones.

d. Lateral flow of information:

• Alotofelectionrelatedinformationismadeavailabletothepublicat large, through internet (official websites), public display inelectionofficesandmassmedia–detailsofcontestingcandidates,permissionsgrantedforelectioneering,countingresults,abstractsofelectionexpenditureofcandidatesetc.

5. Means of communication to be deployed in elections:

a. Technological means:

• Landlinephones

• Mobilephones

• Wirelesssets

• Satellitephones

• Internet

• Walky-talkysets

b. Non Technological means:

• Sector/Zonalmagistrates

• Runners

• Motorcyclists/cyclists

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10. Tapping Human Resources from Various Departments of State and Central Government.

TheCEOof the state shall identify additionalmanpower resources that canbetapped from various departments of the state and central government fordeploymentduringelections.DuetolimitedavailabilityofCentralArmedPoliceForceandStatePolice, itmaybecomenecessarytoaugmentpolicestrengthbydrawingfromrelatedagenciessuchasSocialForestryGuards,DriversofStateRoadTransportCorporation,GramRakshakDal,NSSVolunteers,NCCCadets,InspectorsfromCustomandCentralExcisesDepartmentetc.

1. Newly recruited police :

Aspecialtrainingmaybegiventonewlyrecruitedpoliceforcetomakethemsuitablefordeployment.

2. Use of Bus Drivers of State Road Transport Corporation :

BusDriversmay bemobilized twoor three days before the poll day andmaybeusedinplaceofregularpolicedriversforpolicevehicles.ThepolicepersonnelsosparedmaybedeployedatpollingstationsandancillarypartiesformaintenanceofLawandOrder.

3. Use of Forest Guards :

ForestGuards fromSocial ForestryDivisionofForestDepartmentmaybetrainedanddeployedatparwithpoliceconstables.

4. Use of Armed Home Guards :

A largenumberof armedpolicepersonnel that aredeployedat currencychests/GovernmentTreasuriesetc.maybereplacedbyarmedHomeGuardstwotothreedaysbeforethepoll.ArmedpolicepersonnelsorelievedmaybeutilizedformaintenanceofLawandOrder.

5. Use of Industrial Security Force :

CoysofStateReservedPoliceForcewhicharedeployed for the industrialsecuritywithONGCorsuchother InstitutemaybereplacedbydeployingIndustrialSecurityForcepersonnel.

6. Use of private security guards :

Coysdeployedforthesecurityoflargeprivaterefineriesetc.(situatedintheStateifany)maybereplacedbydeployingprivatesecurityguardsandcoyssorelievedmaybeutilizedformaintenanceofLawandOrder.

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7. Use of NSS Volunteers / NCC Cadets :

Theymaybeutilizedforthepurposeofmaintenanceofqueuesatpollingstation.

8. Use of Inspectors from the Customs and Central Excise Department:

This maybe done only as a last resort; that is, if no other manpower isavailable.They canbemadein-chargeofagroupofPollingStationsandusedinmobiles.

However, before deploying any member of a voluntary force/agency/bodylike Gram Rakshak Dal or National Volunteer Force etc, prior approval of theCommissionmaybeobtained.

11. Manpower Audit

The CEO at the state level and DEO at district levelmust carry out a detailedmanpower audit, preferably four to six months in advance, so that maximummanpowercanbemobilizedforelectionrelatedduties.Thisistobedoneinthefollowingmanner,amongothers:

(a) Assessingrequirementofeverycategoryofelectionfunctionary

(b) Preparingarobustdatabase

(c) Byplanningleaveperiod,

(d) Recallingpeoplefromdeputation

(e) Recallingfromtemporaryattachment

(f) Planninglongtermtrainingsoasnottoimpactonpolls

(g) Reducingtheadministrative/supportstaffinStateReservePoliceForce.

(1) Requirement to be assessed:

Deployment of Staff in connection with conduct of election – followingcategoriesofofficers/officialswillberequiredinvariousstages–

(a)PresidingOfficersandPollingOfficers

(b)Microobservers

(c) SectorOfficers

(d)Area/SectorMagistrates

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(e) Asstt. Election Observer and other teams to be engaged in ElectionExpenditureMonitoring.

(f) ControlRoom/HelpLineStaff

(g)EVMGroundStaff

(h)Officers/OfficialstobeengagedinDispersalCounters,FacilitationCenters&ReceiptCenters.

(i) Assembly Level Master Trainers for imparting training to variouscategoriesofofficials.

(j) Officers/Staffrequiredforvariouselectioncells.

(k) PolicePersonnel

(l) CountingSupervisorsandAssistants

(m)AdditionalCountingStaff

(n)VoterAssistanceBoothStaff

(o)Digital/VideocameraSupervisors

(p)BoothLevelOfficers

(2) Who can be deployed:

Staffoffollowingauthoritiescanbedeployed–

(a)CentralGovernmentandStateGovernment

(b)LocalAuthority

(c)Universityestablishedorincorporatedby/underaCentral/StateGovt.Act.

(d)GovernmentCompany

(e) Institution, Concern or Undertaking which is established by/underCentral/StateActorwhich is controlled/financedwholly/substantiallybyfundsprovideddirectly/indirectlybyCentral/StateGovt.

(3) Database to be prepared:

District Database of all employees of Central Govt./State Govt., Central/StatePSUs,Govt.Companiesshallbeprepared.

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(a)Software–SuppliedbyCEOOffice.

(b)Particularslikename,sex,HomeAC,workplaceAC,designation,office,payscale,phoneNo.,andName&No.ofAC,whereheisenrolled,PartNo.,voterserialNo.etc.

(c) Databasetobecomprehensive–Everyemployeeofalldeptts.ofCentral/StateGovt. and Central/State PSUsmust be covered in the database,irrespectiveof thefact thatanemployeewillbeassignedtheelectiondutyornot.

(d)Whiledeputingthestaffonelectiondutyensurethatthereshouldnotbetoomuchofstrainonaparticulardepartment/organization.

(e)Bankemployeesonlyincontingency.

(4) Not to be deployed in election duties:

(a) OfficialsworkinginCBI,IBandRAWandpersonnelworkinginessentialservices.

(b)ContractualworkersorAnganwadiworkersnottobeengagedinelections.

(c) Sr.officersofIndianForestService,VeterinaryDoctorsandCompounders,CattleExtensionOfficers,MedicalPractitioners,TerritorialstaffofWildLife/SanctuaryDeptt.,StaffofAIRandDoordarshan.

(d)Staff of commercial bank in rural area,where the bank has only oneemployee.

(e) OperationalstaffofBSNL,UPSCandeducational institutions(except inunavoidablecircumstances)

(f) OfficialsagainstwhomECIrecommendeddisciplinaryactionorwhohavebeenchargedforlapsesinelectionrelatedduties.

(g) Officialsagainstwhomcriminalcaseispending.

(h)Physicallychallengedpersonsinpollingduty

(i) WherefemaleemployeesareengagedinpollingdutyguidelinesofECIbefollowed.

(5) Grouping and formation of polling party:

(a)PrOandPOstobeclassifiedonthebasisofpay,postandrank.

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(b)PrOsshouldbeGazettedOfficersandfailingthatofficialswhoareworkinginsupervisorycapacityshouldbedeployed.

(c) Propermixupofpersonnel.Twoofficialsofthesamegroup/categoryorfromsamedeptt./officeshouldnotbeputtogether

(d)Certificateregardingpropermixup.

(e) OnePrO+threePOsinapollingparty.IncaseofsimultaneouselectionsforVidhanSabha&LokSabhathenormsisOnePrO+5POs.

(f) Whereelectorsexceed1200oneextraPO(ECINo.464/INST/2008/EPSdt.18.12.2008).

(g)PersonsnottobedeployedinhomeACorACwhereinheisposted.

(h)WhereelectorsaresmallinnumbersonePrO+2POmaybesufficient.

(6) Central Government Employees:

(a) CentralemployeesneednotbedeployedasPrOandPO.TobekeptforMicroObserverduties.

(b)Asstt.ExpenditureObserverarealsotobedeployedfromGr.BofficersofIncomeTaxDeptt.,CentralExcise,Audit&AccountsorCentralPSUs(ifavailable)

(c) SeparatedatabaseforGr.A,B,CemployeeofCentralGovt.

(d)TheGazettedofficers/officialsofCentralGovt. andCentralGovt.PSUsbeidentifiedasMicroObservers,whichwillbedeployedrandomlyafterconsultationofObserver.

(e) OneAdditionalCountingStaffdrawnfromCentralGovt./PSUsofCentralGovt.,willbedeployedforeachcountingtable.

(7) Micro Observers/Election Volunteers:

(a) Following categories of personnel canbe considered for use asMicroObservers/election volunteers in election management (ECI No. 464/INST/2008/EPSdt.10.12.2008)–

(b)ServingGOIofficials(NotinHomeAC)

(c) Retd.GOIofficialsandStateGovt.officialswithindistrict(notinHomeAC)

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(d)MembersofNSSandBharatScouts.

(e)ServingStateGovt.officialsfromotherstates.

(f) Sr.Dn.membersofNCC

(g) IndividualvolunteersselectedbyECI

(8) Assistant Expenditure Observer & other teams for Expenditure Monitoring:

(a) AEOs to be appointed from the date of announcement by DEO wellbeforeannouncementofelectionsprogrammeandtostartwork.

(b)FlyingSquadsandStaticSurveillanceTeams

(c) VideoSurveillanceTeams&VideoViewingTeams

(d)AccountingTeams

(e)LiquorMonitoringTeam

(f) ElectionExpenditureMonitoringCell

(g)ComplaintMonitoringCell&CallCentre

(9) Engagement of Child Labour in Election related activities:

(ECINo.464/INST/2013-EPSdt.02.05.2013)

(a) Children(below14years)nottobeengagedforanyworkconnectedwiththe election process like campaigning, carrying campaigningmaterialsetc.

(b)PenaltyunderChildLabour(ProhibitionandRegulation)Act,1986.

12. Well- Equipped Police Forces

1. Home Department and DGP shall assess the requirement and theavailability of security forces and its categories, based on intelligenceinput,foreachAssemblyConstituency.Afterthepreliminaryassessment,the consultationwill take place at the level of CEOwho shall projectthe requirement, after taking input from theDEOsandother relevantmaterial,beforetheCommission.

2. ItshallbethedutyoftheStateNodalofficerforLawandOrdertoeffectivelyequipthepoliceforcesthatisavailableduringtheconductofelections.Heshalldoadvanceplanningapproximatelyoneyearbeforeforsmooth

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financial andphysical arrangements.Assessmentandavailabilityof allsuchequipmentshallbedonebeforetheannouncementofelections.

3. Equippingtheforcesincludesthefollowing,(illustrative):

a. Equipment,

b. Transport,

c. Routemapping(pollingteammovement),

d. Communication,

e. RefresherTrainingincludingsensitization,exposureasperthelocalandspecialneeds.

f. Self-StudyMaterial,

g. UniformArticles,

h. Accommodationwithadequateamenities(includingdrinkingwater,sanitation,electricity,medical),

i. Mess,rationetc.

j. Adequatebudgetingateachlevel,

k. DisasterManagementArrangements.

4. Equippingshallbeplannedandundertakennotonlyforstatepolice,statearmedbattalions,butalsoforHomeGuardsandGramRakshakDal/SagarRakshak Dal (These units may be revived with focused interventionsthroughspecializedtraining.).

13. Active Call Centers, Complaint Cells, and Control Rooms

1. Call Centers:WidepublicitymaybegiventoECIhelplinenumber.ApressreleaseinformingthegeneralpublicmaybeissuedonthedayofpollbytheCEO.

2. Control Rooms: Establishing Control rooms at District and State levelandwidepublicity of phonenumbersof keyelectionofficers are alsoeffectivemeasures.

14. Inter-State Cluster for Sharing of State Police Manpower

Sincetheavailabilityofcentralforceshasincreasinglybecomeoneofthecrucialfactorsindeterminingtheelectionschedule,itisextremelyimportanttooptimize

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theutilizationofstatepoliceforces.Innon-LWEaffectedareas,zone-wiseclustersofstatesshouldbeformed,forsharingorpoolingthestatepoliceresourcesandmanpowerinapredeterminedmanner.Itmightbe,eventuallypossible, insuchstatestoconductelectionsentirelyintheabsenceofCPMFifsuchsharingisdone.

BasedonInter-Stateconsultationsforavailabilityandneedassessmentofsecurityforces,thepollgoingStatemaystructureitsdeploymentplan.SOPforinductionandde-inductionshallbefollowedinallsuchcaseswithoutexception.Sensitizationtrainingofsuchforceswillbepartofthisarrangement.

To facilitate this process, a joint coordination committee comprising CEO/AdditionalCEO,StatePoliceNodalOfficer,StatePoliceNodalOfficer(CAPF),StatecoordinatorofBSF,SSB,ITBP,CISFandallotherStatePoliceForcesmaybeformedforco-ordination,communicationandcommandpurposes.

Formoredetails,pleaserefertotheForceDeployment–PlanningandExecutionManual.

15. Motivation and Welfare of Police ForcesMobilizationofforcesandconductingtheelectionisadauntingtaskandamajorchallengeforthepoliceandthedistrictadministration.Pro-activeinterventionbythedistrictpoliceandthedistrictadministrationthroughvariousinitiativestoraisethemoraleoftheforcescanhelpreducethestressleveloftheSecurityForces.

Following are some of the measures, which can motivate the Forces:

(a) Asecurityauditcanbecarriedoutwhichcanhelptoplaceindemandthequantumofforcesrequiredfortheelections,aslackofadequateforceleadstoextendeddutyhourswhichresultsinfatigueandfrustrationamongthePoliceforces.

(b) ProperPre-inductiontrainingistobeimparted,toensurethatthesecurityforcesmobilizedfromoutsideperformtheirtaskwithoutanyfault;andalsosothattheyfamiliarizethemselveswiththeterrain,cultureandcustomaswellashistorysheeters,troublemongers,localcriminalsandtheirideology&tactics.

(c) All the forces should be briefed and sensitized well in advance on theprecautionarymeasuresandshouldbeinstructedtoobserveitinletterandspirit.

(d) MandatoryandpersonalbriefingbyDEO-cum-DMandSSP/SPofthedistrictforces isahugemotivatingfactor.Theteamsshouldbebriefedonroutes

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andotheraspectssuchaspatrollingtheperipheryofthebooth,providingsecuritytothevotersandthepollingofficialsandescortingthemsafelyaftertheelection.

(e) Routemapsaretobepreparedbeforeonemonthtakingintoconsiderationthelocationofpollingboothsandintensityofanti-socialactivitieswithgridreferenceandbemadeavailabletoalltheoperationalparties.

(f) Case study method can be used, photographs, video and films can bedisplayedandobserved,variouscasestudiescanbediscussedtoavoidanyuntowardincidents.

(g) Sufficienttimegapbetweendifferentphasesofpoll.

(h) Participativedecisionmaking–coordinationmeetingsatState/districtlevel.

(i) EveryCAPFteamshouldbeprovidedwitharepresentativeofthelocalPolicefromthetimeoftheirinductiontillthecompletionofelectoralprocesssothattheycoulddotheirdutywellbecauseoftheirknowledgeofterrainandlocallanguage.

(j) EffectiveroleofRailwaysandIRCTCintakingcareoftheforcesisamotivator.

(k) Helicopter services can be used to drop the security personnel and thepollingofficialsintheboothslocatedatinaccessibleareas.Thishelpsthemconserveenergyforpolldaydeployment.

(l) Effective use of modern technology should be done and the securityforcesmustbebriefedaboutthefactthatthedistrictadministration is inaposition to respondveryspeedily toanyuntoward incident.Tomonitorall thedevelopmentsonthepolldayacontrolroomistobesetupatthedistrictHeadQuarterswithVHF,MobilePhonesandtelephonefacilities.Thecontrolroomhastobemadefunctional24x7frompre-electoralprocesstothecompletionofelectoralprocess.

(m) Preparation of pre/during/post-poll daily movement plan for CPF helpsthemgetorganisedswiftlyleadingtolessstress.OperationalplansaretobechalkedoutwellinadvanceandshouldbepersonallysupervisedbytheSP.

(n) Exigency plans such as evacuation of wounded in case of an encounter,replacement of EVMs in case of destruction and reinforcement of forcesin caseof anyemergencyare tobepreparedwell in advanceandall theresourcesaretobeputinplace.Allthesemustbesharedwiththeforces.

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(o) Safereturnoftheforcestotheirrespectivebasecampsistobeensured.

(p) RecognitionbyECIforgoodworkandgoodrecoveries.

Following additional steps can be initiated for the welfare and encouragement of the force personnel:

(a) TheCommissiondesires that anofficer of the rank of Inspector General of Police in state Govt. ineach&everystatemaybeappointedasNodal Officerwith immediateeffect to look into thematterofCPF facilities likeaccommodation, Logistic, welfare measures, compensation/insurance,packedlunchorpaymentforrefreshmentchargesetc.

(b) EveryDistrictmust appoint aDistrict levelNodalOfficer forWelfare, notbelowtherankofDeputySP;andhiscontactdetailsmustbecirculatedtoallmembersofthestateandcentralpoliceforceswhoaredeployedforpolls.

(c) ProvisionforInsurance,Propermedicalcoverearmarkingofsuperspecialtyhospitals,cashlessMedicaltreatment,incaseofevacuation,Airambulance,helicoptersupportetc.forallpolicemenonelectiondutyshouldbeensured.

(d) Enhancement ofmedical facilities in the areaswith deployment ofmoreDoctorsfromotherpartsofthestateshouldalsobeensured.

(e) Essentialmedicinestobekeptinsufficientquantityatcentralizedholdingareasothatrequisitedoseisadministeredtoeachindividualundersupervisionofthemedicalofficeroflocalunit.

(f) Arrangement with Hospitals for Cashless Treatment Specially for superspecialtytreatmentshouldbegiveninadvancesothatthereisnoconfusionaboutwherethepatientisrequiredtobetakenaftermedicalevacuation.

(g) Distributionoffoodpacketsshouldbeplannedinadvance.

(h) Properaccommodationsandlogisticssupport.

(i) VisitofSeniorOfficialsformonitoringthefacilitiesprovidedtoCPFattheplaceofaccommodationsinthedistrict.

(j) Timelyrevisionofvariousorderssuchasex-gratiacompensation,uniformityinremuneration.

(k) Allthedepartmentsofthestategovernmentatthedistrictlevelshouldbeinstructedtofacilitatetheforcesfromtheirsideforthesmoothconductofelections.

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(l) Ithasbeenoftenbroughttonoticethattheforcesdeployedarenotdefrayedhonorariumasperinstructionsofthecommission.Itwillbedesirablethatthenominalrollsofalltheforcesshouldbeacquiredbeforethedispatchofthepollingpartiessothattheexactamountisdisbursedintime.

16. The Role of Media as a Force Multiplier

(a) Commission has always found media as an important ally in electionmanagement. Hence, in conduct of election, an efficient structure forinformationdisseminationtomediahasbeencreatedat theCommission,StateandDistrictlevels.

(b) Media can play a positive and pro-active role in supplementing electionmanagementindeliveryofafree,fair,transparent,peacefulandparticipativeelection.

(c) To enable Media as a force multiplier, ensure timely and due access toelectionrelateddataandinformationtomedia.

(d) Apart from this, designing and producing/procuring various materials(handbooks,pamphlets,posters,TVspots,radiojingles,documentaryfilms,newspaper ads etc.) for education of candidates, political parties,media,citizens/votersetc.isalsovital.

(e) Aproactiveinformationcampaignoutliningtheroleofsecurityforceswillgo a longway in building confidence in voters and also keepinghigh themotivationlevelsofthemenwhoworkundertryingcircumstances.

(f) Inordertoensurethattheexerciseofconductofelectionsissuccessful,awell-coordinated voters’ education campaign is conducted in cooperationwithlocalmediainstitutionsaimedatincreasingthevoters’turnout.

(g) The secondobjectiveofmedia campaigns is toguarantee thatall eligiblevotersunderstandandparticipateintheelectoralprocesses.

(h) Theparamountlessonthattheelectionmanagementbodycanlearnfromthepreviouselectionsistotreatthemediaasakeypartnerandnotarivalinthepromotionofdemocracythroughelections.

(i) AuthorityLetterswillhavetobeissuedtoallaccreditedMediaforthepollingdayandthedayofcounting.

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(j) Further, engagement of the available IT resource in order to inform andmotivateaninternetsavvygenerationandtheyoungmobileuserscanalsoactasaforce-multiplier.

(k) Folk Dance, Festivals, Fairs/Fun Fairs, Films, TV, Radio including local FMchannels, youth and sports icons can be used to promote the culture ofvotinginanethicalmanner.Identifytheexistingcommunicationandmediainfrastructure available in your area, their utilization, reach and impact.Select themost cost effectivemedia to reach the target audience at theshortestpossibletime-framewiththemaximumimpact.

(l) SmoothcoordinationwithMediapersonnelandotheragenciesresponsibleforconductingtheelectionisessential.

TheCommissiondesiresthatthesesixteenmeasuresmaybeextensivelyused,soastocurtailthedependencyonCAPF.TheelectionmachineryinIndiahasalreadyusedanumberof suchmeasures inpreviouselectionswithproductive results.Now,itisincumbentuponthismachinerytomainstreamthesemeasures,undertheoverallguidance,supervisionandcontroloftheCommission, intheexistingelectoralmanagementprocesseseffectivelyandefficiently.

CEOsshallensureproperimplementationoftheabove-listedForceMultipliersandNon-CAPFmeasuresandcloselymonitorthemduringtheentireelectionprocess.

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Force Multiplier

Date of instruction

Number Subject Key components

Technology 15/10/2005 464/INST/2005-PLN-I

Photography/videographyofelectorsandpollproceedingsinsidethepollingstations.

•Photography/videographyinsidethepollingstations

•Useofdigitalcameras

17/01/2007 447/2007- PLN-IV

UseofVideographyanddigitalcamerasduringelections-consolidatedinstructionsthereon.

•Videocamerasandcrew.

•ROhastodecidenumberofvideoteams

•Deploymentofvideographers

• Itemsforvideography

•Videographyclippings

•Criticaleventstobecaptured

•Supplyofprintsofvideotapes

29/01/2009 4/2008/SDR

Videographyofcriticaleventsrelatingtotheconductofelections–supplyofCDs–regarding

•CDsofcriticalevents.

Annexure-I

Existing Instructions On Force Multipliers And Non-Capf Measures

AListOfExistingInstructionsOnEachOfTheAboveCategoriesIssuedByTheEciIsGivenBelowInAscendingOrderOfDate:

51

12/04/2009 464/INST/EPS/2009

Videocoverageofrallies/publicmeetings

•Securityvettingofthevideographers

03/05/2009 464/INST/2009/EPS

Useofvideographyanddigitalcamerasduringelections–periodofretentionthereof.

•Filmsofvideodigitalprintout,videocassettes,videotapes

•Theperiodofretention

Micro-Observer 24/10/2008 464/INST/2008/EPS

AppointmentofMicroObservers–Guidelinesandchecklist

•Guidelinesandcheck-listofMicroObservers

10/12/2008 464/INST/2008/EPS

AppointmentofMicroObserver

•AlternativearrangementstoCPF

•CentralGovt.officialsasMicroObservers

•AmenitiestoMicroObservers

21/01/2009 464/INST/2008/EPS

AppointmentofMicroObserver–additionalinstructions

•AvailabilityofCentralGovt.Staff.

• Inter-districtsharingofMicroObservers

•Randomizationprocess

21/03/2014 464/INST/2014/EPS

Multiplemeasurestokeepawatchonpollingprocessatpollingstationstoensurefreeandfairelections-Micro-observers,Videocamera,Stillcamera,Webcastingetc.-reg.

•MicroObserver•Videocamera•Stillcamera•Webcasting

52

Transportation - - FinalReportofWorkingGroup-2ofCEOs

•Arrangementsforwhom

•Routecharts•Arrangementsofvehicle

•Requisitioning•Database.

Recruitment - - - -

Capacity building of security personnel

09/01/2009 464/INST/2009/EPS

Trainingofpoliceofficialsassociatedwithconductofelections

•Trainingofpolicepersonnel

Deployment planning

30/09/2005 PS/AK/2005

DistrictDeploymentPlanandtheDistrictCommunicationPlantobebroughttothenoticeofROs,DEOs,SPsandObservers

•Areadomination•Mergingofpollingartyandstaticarmedforceparty

•DutyofpatrollingMagistrates

24/10/2008 464/INST/2008/EPS

PreparationofDistrictElectionPlan

•Districtprofile•MovementPlan•PoliceDeploymentPlan

•Communicationplan

Pre-poll deployment

08/01/2007 464/L&O/2007/PLN-I

SecurityPlanandForceDeploymenttoensurefree,fairandpeacefulconductofelectionstoLokSabhaandStateAssemblies

•StateDeploymentplan

•DistrictDeploymentplan

•Areadomination•DeploymentofCPMF

25/10/2007 464/UP-LA/2007

RoleofCPMFandStatePoliceinconductofplls–reg.

•RoleofCPMF•RoleofStatePolice

53

08/01/2007 464/L&O/2007/PLN-I

PreventiveLaw&OrderActiontoensureconductofpeaceful,freeandfairpollduringtheGeneralElections/Bye-elections-regarding

•Prophylacticmeasures

•Specialdrive•Prohibitoryorders

•Seizureofarms

Knowledge of geography, terrain, weather

24/10/2008 464/INST/2008/EPS

PreparationofDistrictElectionPlan

•DistrictProfile

Communication Plan

28/03/2009 464/INST/2009/EPS

GeneralElectiontoLokSabha2009-CommunicaionPlan–regarding

•RevisedformatsofCommunicationPlan

06/05/2014 464/INST/2014/EPS

Focusedtrackingofpolldayeventsthroughdedicatedteams–regarding

•Effectivecommunicationplantotrackthepolldayevents

•Dedicatedteams- - FinalReportof

WorkingGroup-2ofCEOs

•Requirement-Prepoll/PollDay/PostPoll

•Flowofinformation

•MeansofCommunication.

Tapping additional resources within state from state and central government departments

- - FinalReportofWorkingGroup-2ofCEOs

•NewlyrecruitedPolice

•UseofSRTCBusdrivers

•ForestGuards•HomeGuards• IndustrialSecurityForce

•PrivateSecurityGuards

•NSSvolunteers/NCCCadets

•Excise&CustomInspectors

54

Manpower audit

- - ChecklistforDistrictElectionOfficersinconnectionwithConductofGeneralElections,2014

•Requirementtobeassessed

•Whocanbedeployed

•Databasetobeprepared

•Nottobedeployed

•Grouping&FormationofPollingParties

•CentralGovernmentEmployees

•Micro-Observers&ElectionVolunteers

•Asst.Exp.Observers&EEMTeams

•EngagementofChildLabour.

Equipment - - - -

Active Call Centres, Control room and Complaint cells

22/12/2005 464/Misc/2005/PLN-I

DisposalofGrievances/complaintsreceivedonelectoralissues.

•Redressthegrievances

•Categorizationofcomplaints

•Openingofgrievancecells–cum-controlrooms

Inter-state cluster for sharing of State police manpower

- - - -

55

Motivation and Welfare of forces

09.01.2009 464/INST/2009-EPS

Trainingofpoliceofficialsassociatedwithconductofelections.

•Motivation•ProperTrainingatHQ&districtlevel

•Mandatorybriefingbyseniors

•Routemaps•Timegapbetweendeployment

•LocalPoliceOfficerasaNodalOfficer

•Effectiveuseofmoderntechnology

•Exigencyplan•Recognition•Welfare•Provisionforinsurance,best&cashlessmedicalfacility,quickevacuation

•Nodalofficerforwelfare.

•Properfood&accommodation

•Ex-gratiacompensation

•Honorarium.Media as a force multiplier

- - - -

Identificationandapplicationoftheseforcemultipliersandnon-CAPFmeasuresare dependent on the local requirements and availability of resources. BeforeeveryGeneralElection,allStatesmustidentifytheavailablealternatecategoriesofforcemultipliersatleastayearinadvance;andtheutilizationofthesemaybeplannedbasedonverydetailed/minuteplanningatstate,district,AC,andPSlevel.

56

No. Activity Recommended

Action to be Taken Start Date End Date

1 Use of Technology

1.1 Webcasting Identificationoflocationsforwebcasting

15DaysbeforethePoll

2DaysbeforethePoll

SettingupofwebcastingatPS

7DaysbeforethePoll

1DaybeforethePoll

PreparationoftheCEOwebsiteforwebcasting

15DaysbeforethePoll

2DaysbeforethePoll

Checking/Trialofthewebcastingpreparation

3DaysbeforethePoll

2DaysbeforethePoll

Additionalstaffforwebcasting(borrowingofITstaff)

15DaysbeforethePoll

3DaysbeforethePoll

TrainingofOfficers&ITstaff 15DaysbeforethePoll

3DaysbeforethePoll

Recordingincaseofwebcasting

DayofPoll CountingDay

Ifwebcastingistobemadeavailableinpublicdomain

Startofpolls ImmediatelyafterthePollprocessisover.

1.2

&

1.3

Use of Video Cameras, Still Cameras & CCTV

InventoryofCameras&Videographers/photographers

Priortoannouncementofelections

15daysbeforethePoll

PlacingtheCamera 1DaybeforethePoll

PollDay

Annexure-II

Checklist For Implementing Force Multipliers:Toplanforthenon-CAPFmeasuresachecklistisgivenbelowwithsuggestedtimelines:

Checklist with Suggested Timelines

57

TrainingoftheVideographers/photographers

15DaysbeforethePoll

5DaysbeforethePoll

Recordingbycamera Startofpolls ImmediatelyafterthePollprocessisover.

LogisticsforVideographers/photographers

1DaybeforethePoll

PollDay

Retentionofvideorecording/stillphotos

PollDay Uptothetime-limitoffilingtheEPoruptothedisposalofEP

Copiesofrecording/photos AttheReceivingcenter

ImmediatelyafterthePollprocessisover.

1.4 SMS Monitoring PreparationofdatabaseofnamesofBLOs/SectorOfficers

5-6monthsbeforethePoll

1monthbeforethePoll

AppointmentofNodalOfficer

1monthbeforethePoll

15daysbeforethePoll

Invitingtendersfromtheserviceproviders

forservice/simcards

4monthsbeforethePoll

1monthbeforethePoll

Obtaininglicensedsoftware 2monthsbeforethePoll

1monthbeforethePoll

Procurementofsimcards 15daysbeforethePoll

7daysbeforethePoll

Distributionofsim-cardstoelectionofficials

5daysbeforethePoll

2daysbeforethePoll

58

PreparationofdatabaseofnameswithcontactnumbersofBLOs/SectorOfficers

15daysbeforethePoll

7daysbeforethePoll

Formationofteamofprogrammers/ITexperts.

15daysbeforethePoll

2daysbeforethePoll

TrainingtobeimpartedtoBLOs/Supervisors

1monthbeforethePoll

15daysbeforethePoll

Validationofsimcard/mobilenumbers

1-2daysbeforePoll

-

Alternativearrangementsforcoveringshadowareas

15daysbeforethePoll

5daysbeforethePoll

2 Non Capf Measures at Polling Station – Micro-Observer

Use of Micro-Observer

PreparationofdatabaseofMicro-Observers

2monthsbeforethePoll

1MonthbeforethePoll

Sharingofdatabasewithotherdistricts

1monthbeforethePoll

3weeksbeforethePoll

AppointmentofMicro-observers

3weeksbeforethePoll

15DaysbeforethePoll

Training 2-3weeksbeforethePoll

10DaysbeforethePoll

Randomization - 1DaybeforethePoll

LogisticsforMicro-Observers

DaybeforethePoll

PollDay

IssueofEDC/PBtoMicro-Observers

DuringTraining 10daysbeforepolls

59

HonorariumtoMicro-Observers

Dispatchday PollDay

3 Transportation

Preparationofdatabaseofresources

2monthsbeforethePoll

1MonthbeforethePoll

AppointmentofNodalOfficer

1MonthbeforethePoll

25daysbeforethePoll

Preparationofroutecharts 20daysbeforethePoll

7daysbeforethePoll

Requisitioningofvehiclesrequired

Announcementofelection

Pre-plannedarrangementsforfuel/repairing

1monthbeforethePoll

15daysbeforethePoll

Allotmentofvehicles Asandwhenrequired

Tillendofpolls

Logbooksofrequisitionedvehiclestobemaintained

Duringtheentireelectionperiod

Timelyreleaseofrequisitionedvehicles

Assoonastheelectionisover/asandwhenrequirementisover;whicheverisearlier.

Paymenttovehicleownerstobecompleted

7daysafterthePoll

1monthafterthePoll

4 Recruitment

AllvacantkeypostsfromtheangleofElectionshouldbefilledup

1yearpriortoelection

6monthsbeforethePoll

5 Capacity Building of Security Personnel

Trainingstobeimparted 2monthsbeforethePoll

1MonthbeforethePoll

60

AppointmentofNodalOfficer

Onannouncementofpolls

1monthbeforethePoll

CriticalityAssessmentandVulnerabilityMappingtobecompleted

Announcementofelection

ListsofElectionLawoffenders/historysheeters/trouble-mongers/Localgoonsoranti-socialelementstobekeptready

6monthsbeforethePoll

2monthsbeforethePoll

Directoryofkeyfunctionariestobeprepared

2monthsbeforethePoll

20 daysbeforethePoll

6 Deployment Planning

PreparationofDeploymentPlan

OnannouncementofPoll

2weeksbeforethePoll

ArrangementsforsubmittingdailyLOR-1&2reports

Announcementofelection

Completionofelection

AppointmentofNodalOfficer

OnannouncementofPoll

1monthbeforethePoll

DemandofCAPFfromECI/MHAforelection

2monthsbeforethePoll

1monthbeforethePoll

PlanningofLogistics&Food-accommodationforCAPF

1monthbeforethePoll

15daysbeforethePoll

7 Pre-Poll Deployment

FormationofFSTs&SSTs Announcementofelection

-

61

RoutechartscoveringallPStobeprepared

20daysbeforethePoll

7daysbeforethePoll

PriorintimationtoPoliceAuthoritiesregardingrequirement

1monthbeforethePoll

15daysbeforethePoll

Co-ordinationwithCAPFtobeestablished

StatetobegincoordinationinstantlyonallocationofCAPF;districttobegincoordinationinstantlyonallocationofCAPF

Completionofelection

8 Geography, Terrain, Weather

PreparationofDEMP/SEMP 6monthsbeforethePoll

3monthsbeforethePoll

9 Communication Plan

Preparationofdatabaseofavailablemeansofcommunication

3monthsbeforethePoll

1MonthbeforethePoll

AssessmentofNetworkavailabilityandhumanresourcesrequired

2monthsbeforethePoll

1MonthbeforethePoll

AppointmentofNodalOfficer

OnannouncementofPoll

25daysbeforethePoll

Procuringadditionalrequirementsbystate

3monthsbeforethePoll

1MonthbeforethePoll

Preparationofdatabaseofoperators/keyfunctionaries

1MonthbeforethePoll

15daysbeforethePoll

62

FormationofMonitoringTeamofITexpertsatthedistrictHQ

15daysbeforethePoll

7daysbeforethePoll

10 Tapping Additional Resources within State

AssessmentofhumanresourcesrequiredandDatabasetobeprepared.

6monthsbeforethePoll

3monthsbeforethePoll

Concernedorganization/establishmenttobeinformed

3monthsbeforethePoll

2monthsbeforethePoll

Trainingtobeimparted. 2monthsbeforethePoll

1monthbeforethePoll

Arrangementsforpacked-lunch/food

15daysbeforethePoll

7daysbeforethePoll

Arrangementsfortransportation

15daysbeforethePoll

7daysbeforethePoll

Honorariumtobepaid - DayofPoll

Ex-gratiacompensationincaseofinjury/deathwhileonelectionduty

15daysafterthePoll

1monthafterthePoll

11 Manpower Audit

AssessmentofhumanresourcesrequiredandDatabasetobeprepared.

6monthsbeforethePoll

2monthsbeforethePoll

AppointmentofNodalofficer

2MonthsbeforethePoll

1monthafterthePoll

GroupingandformationofPollingParties

1MonthbeforethePoll

15daysbeforethePoll

Trainingtobeimparted 1MonthbeforethePoll

15daysbeforethePoll

63

Randomizations

(Totalthrice)

3weeksbeforethePoll

TheDaybeforePoll

Arrangementsforpacked-lunch/food

15daysbeforethePoll

7daysbeforethePoll

Arrangementsfortransportation

15daysbeforethePoll

7daysbeforethePoll

Honorariumtobepaid - DayofPoll

Ex-gratiacompensationincaseofinjury/deathwhileonelectionduty

15daysafterthePoll

1monthafterthePoll

12 Well- Equipped Police Resources

AssessmentofavailableArms&Ammunition,transport,andotherrequirements.

6monthsbeforethePoll

2monthsbeforethePoll

Procurementtobemade 3MonthsbeforethePoll

1monthbeforethePoll

Refreshertrainingtobeimparted

1MonthbeforethePoll

15daysbeforethePoll

13 Active Call Centers, Complaint Cells, and Control Rooms

Assessmentofmanpower&theirappointment

2MonthsbeforethePoll

1monthafterthePoll

EstablishmentofCallcenter&Controlroom

1MonthbeforethePoll

Endofpoll

WidepublicityofPhonenumbers

1MonthbeforethePoll

Tillendofcounting

14 Inter-State Cluster for Sharing of State Police Manpower

Formationofinter-statecluster

permanently

64

15 Motivation and Welfare of Forces

PreparationofRoutemaps 20daysbeforethePoll

7daysbeforethePoll

AssessmentandArrangementsformeansofTransport

1MonthbeforethePoll

15daysbeforethePoll

AppointmentofNodalOfficerandDistrictlevelWelfareofficer

OnannouncementofPoll

25daysbeforethePoll

Procurementoflogistics 3MonthbeforethePoll

1monthbeforethePoll

Trainingtobeimparted 1MonthbeforethePoll

15daysbeforethePoll

PreparationofPre/During/Postpolldailymovementplan

15daysbeforethePoll

7daysbeforethePoll

Preparationofexigencyplan 1MonthbeforethePoll

15daysbeforethePoll

Hospitalstobeidentifiedandprearrangementforcashlesstreatmenttobemade

1MonthbeforethePoll

15daysbeforethePoll

Honorariumtobepaid - DayofPoll

Ex-gratiacompensationincaseofinjury/deathwhileonelectionduty

15daysafterthePoll

1monthafterthePoll

Felicitation/recognitionforgoodrecoveries.

1monthafterthePoll

InanyspecificfunctionoftheECIorCEOoffice.

65

16 Media as a Force Multiplier

Pre-pollbriefingtobearranged

OntheDayofannouncementofelection

-

Designing&procuringvariousmediamaterial

2MonthsbeforethePoll

1monthbeforethePoll

Proactiveinformationsharingincludingpressconferences

Duringtheentireelectionperiod

IssuanceofAuthorityletterstomediapersons

(AccreditedJournalists/Reporters)

7daysbeforethePoll

3daysbeforethePoll

Manual on

Force Multipliers

and Non-CAPF Measures

June 2016Document 7 - Edition 1

Election Commission of India Hkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksx

Nirvachan Sadan, Ashoka Road, New Delhi-110001Website : www.eci.nic.in, Tel. 011-223052205, Fax : 011-23052219

June 2016 - Edition 1

Prin

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Election Commission of India Hkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksxHkkjr fuokZpu vk;ksx

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