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4.2.5 CONTROL LINEN PURCHASING
It is economical to buy good quality material for any establishment.
it is essential that careful consideration are given.
When buying linen the following points are important :
-Buy from a reputable supplier.
-It is advisable to get prices and see samples from more than one
source, and weight up the merits of each against the cost. The largest
quantity possible should be ordered at one time in order to get the
cheapest rates.
-Buy the best quality that money allow. The price can be indication of
the quality and durability. Compare the prices from various suppliers.
-Before an order is placed, evaluation and it some cases, providing
test run on the materials is necessary. Test may be carried out on the
permises.
4.2.6 CONTROL LINEN ISSUING AND INVENTORY
LINEN INVENTORIES
Stock taking is the physical verification
Done every 3 month(quarterly inventory)
All items are segregated and group and counted
total should tally with the last inventory figures plus
issue received after that.
Discard are stamped “condemned” and kept aside.
Stock taking is taken as per three grouping each
on a separate day
LINEN ISSUING
Every floor is issued 1.5 par linen in their floor pantries apart from the
one par.
This line is kept in the floor pantries in the lock which the keys lie with
the floor housekeeping attendant.
Every day the housekeeping attendant makes the departure
The dirty linen, which is withdrawn, is entered on the Linen Exchange
Record of the floor and is exchanged in the linen room for the fresh linen.
The attendant sign this linen exchange register or the book in his
absence
This book is maintained as a record of exchange in the two sections..
4.2.7 RECORD ON PAR-STOCK LEVEL
Par refers to standard, specific, or normal level of stock.
Linen pars are the minimum linen
A par number must be established to ensure adequate
supply for the smooth operation
Do not have to wait for the laundry to finish laundering linen
before a bed can be made.
Freshly laundered sheets should be allowed to “rest” for 24
hours before being put back into service.
INVENTORY CONTROL
Since uniforms and linen are heavy investments it
is necessary to keep a close control on this very
important asset. Effective control is possible through
the following practice:
-Control on misuse,shortages and mix ups
-Proper storage
-Spot checks
-Proper supervision
Too much linen in circulation
results in the following
problems:
Overstocking may result in
spoilage during storage and
also storage problems.
Leads to abuse if linen
May result in low
productivity in the laundry.
Ties up capital.
IMPORTANT OF PAR STOCK
Too little linen in circulation
results in the following problems:
Extend laundry operation hours.
An increase in laundry cost,
especially payroll
A decrease in laundry
productivity and efficiency
Decreased productivity by staff
waiting for linen
Hoarding of linen by staff