Hiring Manager Training

New Hiring Manager Training

Creating/Posting a Req• Creating a job requisition

– Creating the details– Job description (editing if applicable) – Screening Questions– Approval

• Posting the approved requisition– MUST post to Careers Portal– Posting to TalentBrew is optional– All job reqs must be approved AND posted before an

offer letter is sent out

Applicant Status• Recruiting Work Flow

– Initial DNQ• Applicant receives automatic DNQ e-mail from iCIMS• View screening questions for incorrect responses

– External Portal– Candidate Withdrew– Prepare Offer Details

• ONLY HR moves applicant here– Offer Letter Sent

• ONLY RD moves applicant here– Offer Rejected– Offer Rescinded– Hired: Background/Reference Check Completed

• ONLY HR moves applicant here

***If you are interested in scheduling interviews through iCIMS, please contact your HR admin to learn how to use this feature!

Offer Letters• Offer Letter Process (should be done BEFORE start date)

– If the offer does not exceed 5% (hours or compensation) of the original req approval, notify your HR admin to move the applicant into Prepare Offer Details.

– Once HR admin confirms (via email) that the applicant has been moved, notify your Regional Director with the offer details to send out the offer letter.

• Offer details include: Name, req #, start date AND time, standard hours per week, work location, and compensation

– If the offer exceeds 5% (hours OR compensation)of the original req approval, you must launch offer approval BEFORE contacting your HR admin and RD.

• Must be approved by TVP or equivalent• Explain why you are requesting approval• Once approval is launched and approved, NOW you may contact HR admin to move

into Prepare Offer Details status THEN notify your RD to send out the offer.

On-boarding• Uploading/completing required documentation

– Signed offer letter– LOCAL background check results– License/Certification (if required for the position)– Completing the I-9 through the iForms tab– Verifying all mandatory iForms are completed by the new hire

• Completing a new hire profile– Once everything is uploaded/completed, contact your HR admin to verify

and THEY will move employee to complete status– HR enters background check results and certification into ADP for

reporting purposes– Hired: Background Check/Reference Check Completed Status