SEARCH COMMITTEE TRAINING B Y

LINDA BOODY, EM PLOYM ENT MA NA GER

1/2/2013

Hire Touch Applicant Tracking

If you have questions, email me at: boody@usm.maine.edu

Hire Touch Login Screen https://usm.hiretouch.com/admin

1. Enter your user name (firstname.lastname) 2. Enter your password 3. Sign In 4. If you haven’t already, you should bookmark (add to favorites) this page

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My Dashboard – Home Page

1. Go to the jobs tab – or you can choose from “viewed jobs” 2. You may also update your display preferences 3. All pages have the “logout” tab in the top right hand corner

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Jobs Listing Page

1. This screen shows all your positions 2. Click on position you wish to review

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Applicant Listing

1. The applicants will be listed here 2. You can review application materials from this page 3. You can view the job announcement under “properties” 4. You can attach notes - You can see all notes under “activity” 5. Once an evaluation/rating is complete, you will see the average of everyone’s score 6. In order to see “other” (letters of reference, transcripts, other documents asked for in the

job announcement) materials, you will need to click on applicant to go to the applicant information page

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Applicants Information

1. Review application materials for qualifications 2. Once reviewed, you will need to complete a rating sheet (evaluation) 3. To return to list of applicants, at any time you can click “view applicants by job” 4. When an evaluation/rating is ready for an applicant, you will be notified via email

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Email – evaluation (rating) needed

1. When it’s time to rate the applicants, you will receive this email. 2. You can click on the link and it will take you to the login screen, once there you will

go to the jobs tab (or viewed jobs) and choose the applicant you wish to rate.

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Evaluation

1. Click on applicant to get to their demographics 2. Click on evaluation tab to get to rating sheet

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Evaluation (Rating Sheet) Screen

1. Click on rating sheet to open 2. You will be given a time frame in which to complete the ratings 3. Click on Committee Search (which will be your name) to open the rating

sheet

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Evaluation (Rating Sheet)

1. You may have yes/no/not applicable questions 2. You may have sliding scale questions

1. You will need to move to at least “poor” to have a score calculated for these questions 3. When you have completed your rating you may “save” if you want to be able to make

changes, or 4. Submit – no changes will be able to be made to the form once it is “submitted”.

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Saving Evaluation (Rating Sheet)

1. When you click ‘submit” you will be taken to a screen to digitally sign, verifying you are done with this evaluation (firstname lastname)

2. When you are sure you don’t want to make any changes, click “confirm and complete”

3. You will be taken to a screen thanking you for completing the survey, and you can click “close”

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Evaluation Screen

1. You will see the score you’ve assigned this applicant 2. You can go back to view all applicants to choose the next applicant to rate or 3. You can logout

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Step by Step List of HireTouch Applicant Tracking for Search Committee

Go to login screen Enter your username (firstname.lastname) Enter your password Sign in

From your ‘dashboard’ (home page), click on jobs tab Click on job you wish to review Click on applicant you wish to review Review materials (resume, cover letter, application, other docs,

etc.) Go to evaluation screen Open evaluation and application materials (resume, cover letter,

etc.) Complete evaluation (rating) Logout