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Bid Management Services:
A Winning Strategy For A
Successful Bidexecutivecompass.co.uk
A bid proposal is no ordinary document because so much of the companys future rests
on this manuscript. As such, bid writing should not be taken lightly. Bid writers are
often warned of the pitfalls in writing a proposal, and listed here are some of the things
one should never do when creating a bid proposal.
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Title Page
Guarantee Your Companys Growth and Success With Bid
Management Services 2
Bid Writing Tips for Tender Writers 4
Hire a Bid Writing Professional for Effective Bid Proposals 6
Top Three Bid Writing Tips for Companies 8Three Advantages of Hiring a Bid Writing Specialist for Your
Company 10
Why Should You Hire a Professional Bid Writing Service? 12
Highlighting Social Value in the Tender Management Framework 14
How to Answer Your Pre-Qualification Questionnaire in the
Most Compelling Way 16
Top Lessons Learned in Tender Training 18
Two Simple Things You Can Do to Create Bids and Tenders that
Can Win Important Projects 20
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Guarantee Your Companys Growth and Success With Bid Management Services
Setting up a successful business is one of the hardest things to accomplish; however, this is not
nearly as hard as getting your company to expand and grow bigger. Most small business owners
make it their goal to maintain operations at a comfortable level for a long time, focusing simply
on maintaining product quality and making sure that the companys services will alw ays have a
receiving market. Of course, getting decent profits regularly is an understandable goal, but if
you want to expand your business, then you have to take on bigger challenges such as
supplying services to larger clients. But before you can even win a contract, you will have to
apply for one and submit a bid proposal. This is where hiring experts in bid management can
help you.
Of course, you can try writing your own bid proposal. But no matter how good you might be at
writing, chances are you wont be able to make a complete and thoroughly convincing proposal
if you dont have the necessary training or experience in bid writing. A bid proposal should
contain points on what you can offer the company whose contract you are applying for, as well
as the goals you intend to achieve and how you can accomplish the objectives you are offering.
You will also have to specify how the company will benefit from your services. These are just
some of the things that have to be discussed convincingly in your bid proposal.
Getting bid management services can ensure that your proposal is written well. A team of
experienced bid managers can guide you through every step of the bid writing process, from
assessing your companys strengths and making sure these are effectively delivered in the
proposal to planning the layout and proofreading your document prior to submission.
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Of course, bid management doesnt end with writing the proposal. These experts will also
submit your proposal for you, and keep track of its progress in the tender evaluation process.
Providers of these services can also help you plan subsequent meetings related to the bid.
In addition to assisting
business owners in writing
proposals and planning
meetings, a bid management
company can also provide
special training sessions for
you or your companys
personnel. This is especially
important if you have been
invited to present your bid.
Not all people in business
have the necessary skills in
bid presentation, and training by an expert in this field can help push your proposal forward
and win you the contract.
So, are you a small business owner? Do you wish to expand your companys horizons? Dont let
other bigger business scare you off in the bidding arena hire professional bid management
services and get your company noticed.
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Bid Writing Tips for Tender Writers
Writing a bid proposal is not an easy task. Such an endeavour requires a lot of time, research,
and effort and most business owners are already swamped with responsibilities from running a
company. Moreover, this lengthy document requires some skill in business writing, an ability
that not all entrepreneurs and company personnel may possess.
But no matter how much business owners might not enjoy writing proposals, it is one crucial
part of running a company, and thus cannot be avoided altogether. This is especially true if you
are in the service industry where offering your services to clients is your main source of bread
and butter. Construction, custodian services, and food production are some of the industries
where bid writing is part of the companys routine. Business owners seeking to expand their
operations may also need to writebid proposals to win contracts
from larger clients.
The best course that a company
may take when faced with the
prospect of writing a bid proposal
is to hire tender writers with
ample skill and experience in
creating such documents. For
individuals who are drafting
business proposals, listed below
are some tips in writing an
effective bid proposal.
Place the clients needs at the top of the companys priorities: A bid proposal is simply a plan
that gives information on the companys goals for the project as well as p lans on how these
objectives can be met. However, tender writers should keep in mind that all these goals and
plans are meant to benefit the client first, and the company only second. It is thus very
important to tailor the bid to fit the clients specifications, and it is also crucial to discuss howthe companys services can benefit the client.
Establish the companys identity:While it is important to keep the clients needs in mind while
writing a bid proposal, this does not mean that the company should be set aside and given a
less distinctive image. Quite the contrary, for a client to consider working with the company,
they first have to get an idea of what the company is all about. After all, who wants to work
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with a stranger? This does not mean, however, that tender writers should use lengthy, overly
descriptive passages to establish the companys identity. Rather, succinct statements are better
at creating a good impression on the clients minds.
Keep your statements real:A bid proposal is somewhat like a companys request for a client to
accept their services. As such, it is tempting to add details that may entice a client to accept, or
exaggerate some information to make the company look better. However, this is a major no-no
in bid writing, and tender writers should avoid fabricating anything in the document. It is best
to leave clients to choose companies based on their own merits, rather than create non-
existent achievements that can only lead to damaged reputations and lawsuits.
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Hire a Bid Writing Professional for Effective Bid Proposals
A bid proposal is a document where a company details their plans and methods for a project
that they want to secure from a client. Of course, not all businesses will experience writing bid
proposals; business owners whose main goal is maintaining their operations at a comfortable
level may not find it necessary to write such a document and apply for contracts from other
companies.
However, there are certain industries where writing bid proposals is part of every new project,
and a few notable examples include the construction business, janitorial or custodian services,
and the food supply industry. Business owners who also wish to expand their company may
also need to write such proposals, since a company can only grow from taking on more
challenging tasks from a bigger client. If you are an entrepreneur in the fields mentioned or ifyou want your business to grow further, you will find that hiring a bid writing professional can
be extremely beneficial for your company, since this gives a guarantee that your bid proposal
will not go unnoticed.
Of course, anyone who has basic writing skills can write a bid proposal for you, but this doesnt
mean they will be able to produce one that can effectively deliver what you are offering and
convince a client to hire your company. It takes a certain expertise and training in business as
well as in the field of bid writing to draft a proposal that will catch a clients eye, and this
business know-how is something that most ordinary writers do not possess.
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More often than not, companies competing for a contract will submit similar documents, with
only the proposed project cost as the only differentiating factor. If you want your proposal to
stand out, then hiring a bid writing professional is your best option. Entrepreneurs who own a
fledgling company that is only venturing into the contract bidding arena for the first time may
also have the disadvantage of competing against other companies that have been establishedmuch longer and thus have a solid reputation in the business. If this is one of the problems you
are facing whenever you bid for contracts, then you really need a proposal that will get a client
hooked.
A bid writing professional can definitely give companies an edge in bidding wars by helping
business owners in writing an effective business proposal. Its always best to trust experts in
writing these documents, especially since these are not simply about stating your companys
plans for a project; they should be written in a subtle yet convincing tone that only a
professional bid writer can provide.
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Top Three Bid Writing Tips for Companies
Writing a bid proposal is something that most company owners shy away from, and for good
reason. First of all, it can be time-consuming, distracting you and some of your personnel from
other important duties that have to be attended to immediately. In addition, writing a bid can
be an overwhelming task, especially since a bid proposal requires details on many important
matters, including the project, the companys objectives, as well as the proposed methods for
achieving the companys goals. On top of all this, an effective b id proposal must have a
convincing tone that is not blatant, a writing style that can only be provided by bid writing
professionals.
A bid proposal is no ordinary
document because so much ofthe companys future rests on
this manuscript. As such, bid
writing should not be taken
lightly. Bid writers are often
warned of the pitfalls in writing a
proposal, and listed here are
some of the things one should
never do when creating a bid
proposal.
Do not write a non-compliant bid: Client companies whose contract your company is
trying to win will issue a set of requirements in their request for proposal (RFP). This request
will typically ask for more than just the prices and services that your company offers; the RFP
may also require a company to submit basic information about the business and its history, as
well as details on financial status, technical capabilities, and the companys proposed plans for
the project. However, other details such as word count and font type may be specified by the
client as well. While it is crucial to comply with the content that the client specifies, it is also
important to follow basic requirements in format and style as it gives a good impression aboutthe company. After all, if these minor details cannot be followed, how can the client be sure
that the major objectives stated in the bid can be delivered effectively?
Do not fabricate anything in the bid:It might be tempting to exaggerate the companys
credentials to entice a client to accept the offer, but this can have dire consequences on the
companys reputation when these falsifications are discovered. Moreover, youll be risking
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lawsuits, and such things are not desirable for any business owner. In bid writing, its best to
stick to the facts and deliver realistic plans.
Do not use generic descriptions for the company:The goal of bid writing is to create a
proposal that can convince a client to accept your companys services. This wont be easy if the
client has no idea what your company is about. Establishing your companys identity can leave a
good impression on the clients mind, and these goals can be achieved by an effective bid
proposal.
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Three Advantages of Hiring a Bid Writing Specialist for Your Company
Bid writing is a task that most business owners are not too
enthusiastic to undertake, and for understandable reasons:
first, writing a bid proposal can take lots of time, and the
intensive research and effort it takes to create one can just
add to the long list of responsibilities that a business owner
must fulfil; and secondly, it takes a certain skill in business
writing to create an effective and convincing proposal,
something that most entrepreneurs lack.
For these reasons, a lot of companies choose to hire a bid
writing specialist for all their tender writing needs. There arenumerous advantages that come with hiring professional bid
writers, and listed below are some of the most compelling
reasons for hiring one:
Expertise in the field: This is, by far, the most important and most obvious reason why
companies should leave tender writing to a bid writing specialist. These professionals have all
the necessary skills in business writing, as well as knowledge of the most effective methods to
make a bid proposal more attractive. Besides the writing skills, professional bid writers have the
skill to respond accurately to pre-qualification questionnaires (PQQs) as well as other
documents like a request for proposal (RFP) and invitation to tender (ITT). Having the right
responses to such documents can help a company get qualified
for a certain bid, a step that is just as important as bid
writing itself.
Give an outside perspective: One of the main
drawbacks that business owners face is having limited ability
to see how their company communicates its business to
outsiders. As such, the companys owner and its employees
cannot easily determine what is lacking in their proposal. A
bid writing specialist, on the other hand, having no biases or
association with company can give an impartial evaluation
of the companys image and help correct whatever flaws
there may be in the proposal. In addition, an outside
perspective can help company owners find factors that
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differentiate them from their competitors. These aspects of the business can be exploited in
the proposal to give companies an added edge over other contenders for the contract.
Save company resources: Saving resources is perhaps the most appealing reason why
businesses should hire a well-trainedbid writing specialistrather than let the companys own
employees create the bid proposal themselves. Delegating this task to personnel with little or
no experience in bid writing can just distract them from their duties and leave companies with
second-rate bid proposals that have no chance of getting noticed. This will simply cause
wastage of time and resources, something that professional services can prevent.
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Why Should You Hire a Professional Bid Writing Service?
Bidding for contracts is an
exercise that most business
owners have to face, whether its
a routine step for every new
project, as in the construction
industry, or as part of the
companys efforts to expand the
scope of their business. However,
no matter how customary it is for
companies to create bid
proposals, most business owners
shrink from this task. Its no
surprise actually, given how much time and effort drafting this document requires. In addition,
an effective bid proposal necessitates skill in business writing, an ability that can only be
acquired from extensive training and experience in the field.
For this reason, most companies often choose to let a professional bid writing servicehandle
this delicate and all-important task. This is especially important for new businesses that are just
about to bid for contracts for the first time. Having a bid proposal that is written by an
experienced writer can help set a new company apart and establish a good presence amidstcompetitors that may have stronger reputations in the business. It is crucial to give the client a
good idea of the companys identity as this can help make the proposal more attractive to
them. After all, no one wants to work with someone they dont know.
Establishing ones corporate identity in a bid proposal seems like something that most ordinary
writers can do. However, this is not true. Imagine leaving such a task with a writer who is not
trained in business writing, and you might find lengthy passages with some portions that are
too descriptive it borders on being false. This is something that a professional bid writing
service knows not to do; instead, well-trained bid writers can help create a distinctive image for
a company without resorting to flowery, superfluous statements. Such writers are aware that
while creating a good identity is important, delivering it in a concise and factual way is also
crucial.
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Business owners may also choose
to have their own employees
create the companys bid
proposal. However, this may turn
out to be an unwise decision forthe following reasons: first,
company personnel may not have
the necessary skills in business
writing; second, writing a proposal
entails hours or days of research,
writing, proofreading, and editing,
and such tasks may distract
employees from their responsibilities; and third, having a second-rate bid proposal and a
distracted team of personnel will just lead to wasted time and money.
All the drawbacks mentioned above can be alleviated by hiring a professional bid writing
service. Bid writers have the necessary skills and they can deliver a top quality proposal in much
less time than untrained employees, saving a company time and resources, while increasing the
companys chances of winning the contract they were bidding for.
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Highlighting Social Value in the Tender Management Framework
When the topic at hand is about
contract procurement, stakeholders
will almost automatically think of the
deal in terms of monetary value: How
much will the contract cost? Which
bidders offer the most affordable
prices? Do they offer discounts? What
are the payment terms? How much
will the company earn? How can the
deal be more profitable for the firm?
All these questions mainly focus on
financially related concerns. The most
often used phrases for wisely
weighing competing contracts are
those that encourage choosing the company that offers more value for your money, and a
contract that is cost-effective and suitable for your budget.
While it is the nature of business organisations to seek profit from every endeavour, a new
approach to tender management suggests that the best contracts offer not just financial gains
for the company, but can benefit the immediate community, the environment, and the society
at large. This principle can be rooted from the concept of corporate social responsibility, and
made more widespread due to raising concerns about protecting the environment and natural
resources. Within this framework, the concept of social value is highlighted as an important
criterion for choosing the winning business proposal.
Echoing this socially relevant framework, lawmakers recently passed the Public Services (Social
Value) Act of 2012. The act legally requires government agencies and institutions to prioritise
proposals that highlight best practices that promote environmental sustainability and
community benefits. The act is exclusively targeted for the procurement process in public
offices, which are said to be the largest buyer of goods and services in the country at 236
billion spent on procurement every year. However, more and more private firms are also
aligning their selection criteria on the Social Value Act as it is a great guideline for making sure
no environmental laws and peoples rights are desecrated under their projects.
Social Enterprise UK defines social value as the additional benefit to the community from a
commissioning/procurement process over and above the direct purchasing of goods, services
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and outcomes. Interpreted loosely, it generally means the project, right from the procurement
process itself, should be able to improve social, environmental and economic well-being. With
this in mind, winningtender managementwriting now dedicates a huge portion for identifying
the social and community benefits of a project. Contracts that create jobs for the unemployed,
provide solutions to youth and women issues, or help alleviate poverty are typical examples ofa socially relevant project.
Tender writing that highlights social value assures a company will be a compelling candidate in
any bidding process. With or without the newly enacted Social Value Act of 2012, winning
proposals will always be the ones that offer benefits on a grander and more encompassing
scale.
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How to Answer Your Pre-Qualification Questionnaire in the Most
Compelling Way
The pre-qualification questionnaire (PQQ) is one of the most critical documents in your bidding
process. Several businesses make the mistake of treating the PQQ as mere a formality or simply
a way to gauge if your company meets the minimum requirements of the contract. On the
contrary, a huge percentage of your proposal can be scored based on the form and content of
your PQQ answers. In fact, insider information states that a lot of bidding processes, especially
in the government sector, even use this document as a tie-breaker to set the winning bid
among companies that fared similarly well in all other areas.
The PQQ is admittedly a lengthy document, as it touches
on a comprehensive range of components of yourbusiness. In general, the questionnaire will ask you to
provide detailed information on the following areas:
organisation status, finances, quality verifications,
environmental sustainability and awareness, health and
safety practices, equal opportunities policies, proof of
ability to deliver (such as technical expertise), and more.
You will also be required to provide documents,
references, and other evidence as proof of your
declarations.
Due to the highly thorough scope and meticulous
paperwork involved in completing the pre-qualification
questionnaire, some businesses take the easy way out by
merely ticking off boxes without further explanation, or answering Refer to attachment to
some questions. However, bear in mind that your PQQ is being scanned along with a dozen or
possible hundreds of other candidates that the reviewers may not have time to go over various
other documents just to determine your answer. The most serious bidders pay much time and
attention to completing and submitting this questionnaire, with a majority even hiring PQQ
specialists to help them answer every question in the most transparent, effective, and
persuasive way possible, without overselling the company.
Aside from coming up with the most compelling content for the questionnaire, a PQQ team will
also focus on making the document easily readable. Presentation is as important as substance,
and seemingly small details such as neat typefaces, page numbers, index pages, and other
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additions that can promote easy navigation and understanding of your document can reflect on
your firms professionalism and competency.
Consider the pre-qualification questionnaire as a marketing tool, and think about getting a
writing team specialising in tenders and bid management to help you present your
organisations skills and resources in the best possible light. Once you get the attention of
reviewers through this document, your chances of being invited to the final steps of the
procurement process is ensured.
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Top Lessons Learned in Tender Training
If youre a young, upstart and highly ambitious company, winning lucrative contracts that will
help you earn profit and build your reputation as a highly competent firm is a the best way to
make your name known to potential clients, stakeholders, and the industry in general. Going
undertender trainingcan equip your team with the practical and theoretical knowledge of how
to submit winning bids for your company.
Expertise in tendering is important if you want to be prepared to play against the bigger
corporations in the business. The bidding process is not for the faint-hearted; it can be a highly
drawn-out, tension-filled period in which every inch of your business proficiency, patience, and
organisational skills are required to see you through the end. You may be confident of your
teams talent and expertise and you may have invested in the right technical and operationalmachineries to ensure the success of each project. However, without the right tender
management solutions that include a winning proposal and a compelling strategy, your chances
of standing out from the competition are very low.
Tendering requires a special set of writing, marketing, and pitching skills, as well as a detailed
and up-to-date knowledge of the process for every industry. The intensive task of tenderingleaves a serious contender with two options: hire tender specialists to assist you every step of
the way, or get your most trusted staff to enrol in tender training courses so you can have
resident tender specialists within the organisation.
Tender writing and management courses can be one-day workshops or an on-going class.
Depending on the skill and knowledge level of the participants, you can sign up for a training
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course from a highly reputable tender management services company. A sample curriculum
may include a comprehensive scope that highlights the following lessons:
How to choose which bids to apply for. Tender documents can be considered legal and
binding. Its not advisable to apply only for the experience of it; you have to go through the
process with open eyes and sufficient commitment that you will be able to deliver what the
application asks for. Not being able to continue the rigorous process because you were not
prepared or enthusiastic enough can earn you a bad reputation in the industry.
How to sell yourself without exaggerating. Impressive tender writing involves stating all
your strengths and assets without hyper-marketing the company. Make sure the content is
compelling enough by providing provable facts on how getting your supplies and services is the
best solution to a firms operational needs.
How to follow the rules. Tendering is a highly bureaucratic process; you will need to knowand follow every required step to get to the next level. With the right tender training course,
youll know how to collate and present facts, documents, ISO certifications, reference
materials, and legal attachments according to the latest recommended process. Meeting not
just the minimum requirements, but rising above expectations, is the best way to make your
business shine through your next contract application.
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Two Simple Things You Can Do to Create Bids and Tenders
that Can Win Important Projects
Its been said time and again that bidding for projects is cutthroat. Companies who have been
invited to tender are usually the best in the league so for your company to receive an invitation
is already an important indicator that your business is generating buzz within the community it
belongs to.
To further establish your company
in the league of strong players,
scoring the most coveted bid
project should be your goal. This is
no easy feat because competition
is fierce and they probably have
more experience and have even
won major projects before so its
imperative that you and your team
go the extra distance in creating
bids and tenders that will be both
impressive and persuasive.
However, if your company is handling the bid for the first time and youre uncertain if your bestefforts are at par with what the competition will dish out, there are two simple things that you
can do to ensure that your company has a greater chance of snagging the bid project even if its
just your first try.
Hiring a bid management specialist is the first thing. A specialist knows all the unwritten tricks
of the trade and has the advantage of experience. He can direct your teams efforts in the most
organised manner, lessening mistakes, providing advice on how to go about certain tasks in a
highly efficient way. A bid management specialist also knows how to spot the important details
that can set the tender apart; he can take a step back and evaluate the different components of
the business that the team may be too involved in to notice.
The second thing to do is hire a bid writing specialist. The art of writing compliant and
persuasive bids and tenders is not something that any person who shows some potential in
writing can learn in a short span of time. Going with someone who already has a record of wins
can surely provide your company the advantage; the other members of the team can just
concentrate their efforts on their specific assignments because the bid writing specialist already
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knows the process, and can state
the companys intended system
to best accomplish the goals of
the bid project, in a manner that
will have the evaluators favouringyour company.
Its a great tactic to learn the
strategies of experts that can
ensure a victorious outcome and
once the other players find out
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