Hints & Tips

26
Hints & Tips Debbie Marshall

description

Hints & Tips. Debbie Marshall. Hints & Tips. Quick Hints & Tips Job Costing – Labour Costs in Job Profitability Reports Estimate v Actual Reports – Including Closed Estimates Managing Clients. Quick Hints & Tips. Company Snapshot Reports from Find Function Undeposited Funds Report - PowerPoint PPT Presentation

Transcript of Hints & Tips

Page 1: Hints & Tips

Hints & TipsDebbie Marshall

Page 2: Hints & Tips

Hints & Tips• Quick Hints & Tips

• Job Costing – Labour Costs in Job Profitability Reports

• Estimate v Actual Reports – Including Closed Estimates

• Managing Clients

Page 3: Hints & Tips

Quick Hints & Tips• Company Snapshot• Reports from Find Function• Undeposited Funds Report• GST Changes Report• Reconciling PAYE• Changing Inventory items to Non-Inventory Items• Options when Opening Quickbooks• Rebuilding Datafile without Backup

Page 4: Hints & Tips

Company Snapshot

Page 5: Hints & Tips

Company Snapshot

To display this when opening Quickbooks change preferencesto save the desktop .

This is particularly useful as the Company Snapshot cannot be added to your icon bar.

Page 6: Hints & Tips

Reports from Find Function

Page 7: Hints & Tips

Create Report

Page 8: Hints & Tips

Undeposited Funds Report• Create a general

ledger report

• Filter on undeposited funds account - ‘no’ to cleared status

Page 9: Hints & Tips

GST Detail Report on Changes since last GST return

Page 10: Hints & Tips

Filter on Last Entered/Modified

Page 11: Hints & Tips

Reconciling PAYE

Page 12: Hints & Tips

Changing Inventory to Non Inventory Items

• Change Inventory Asset account to Cost of Goods Sold

Page 13: Hints & Tips

Options when Opening Quickbooks

• Ctrl - Start QuickBooks without opening a file. This is useful if you are having problems with the last company file you were using – and you want to start with the Open or Restore Company window.

• Alt - Start QuickBooks without all the windows. If you have your desktop set to remember what windows you have open, sometimes it takes a VERY long time to start QuickBooks. This option will start it without opening all the windows.

Page 14: Hints & Tips

Rebuilding Datafile without Backup

• Ctrl as selection ‘Rebuild’ - this is useful ONLY if the clients datafile cannot be backed up but requires rebuilding.

Page 15: Hints & Tips

Time in Job Costing• Adding time costs into Job Profit & Loss reports

• Ensure Employee is setup as a sales rep as well as an employee

• Ensure Service item is ticked as performed by subcontractor or supplier with a cost associated with it.

Page 16: Hints & Tips

Timesheets

Page 17: Hints & Tips

Pay Cheque

Page 18: Hints & Tips

Paycheque – Allocation to Service Item

Page 19: Hints & Tips

Paycheque Allocation – Recording Employee’s Weekly Wages

Page 20: Hints & Tips

Costs Appear on Job Profitability Report

Page 21: Hints & Tips

Creating Estimate v Actual Detail Report – For Closed Estimates

Page 22: Hints & Tips

Modify filters

Page 23: Hints & Tips

Modify Item Filter to include Labour

Page 24: Hints & Tips

Change the estimate to be either active or not

Page 25: Hints & Tips

Job v Estimates Detail Report

Page 26: Hints & Tips

Hints on Managing Clients Efficiently• Engagement letter outlining charge rates• Provide estimates for software with projected time and have client

sign the estimate – save as a template for future use• Have client prepay for software• Always use checklists when installing Quickbooks and/or upgrading

datafiles - follow them methodically• Create a timesheet for every visit and have it signed before you

leave the client• Invoice daily to avoid ‘memory loss’ with clients – document phone

calls and emails in the customers notes.