Highland ASSIST Seminar 2013
Transcript of Highland ASSIST Seminar 2013
Education Culture and Sport
H/Structure/Org Chart/CCFM/OrgCht2013/V2
CATERING, CLEANING & FACILITIES MANAGEMENT SERVICES
ORGANISATION CHART
Catering Services Manager
Cleaning & FM Manager
Operational Support Officer Absence Management
Cleaning Services Officers
Area Cleaning Supervisors
Cleaning Supervisors
Cleaning Operatives
FM Officer
FM Team Leaders
FM Assistants
Catering Services
Officers
Operational Support Officers Compliance Food Services Catering & Events
Area Catering Supervisors
Cooks 1 - 4
Principal Resources Officer
Admin Assistant Project Support
Resources Officers
Finance & Performance Cashless Project
Resources Officer Asset Management
Repairs & Maintenance Team
Foreperson Electrician Repairs & Maintenance Operative
Facilities Services Manager
Caretaker-Stewards
Planned Actions: to drive the changes
Put in place a communications plan for janitors to access information and correspondence Encourage janitorial post to be integrated within the school Reinforcement of H&S circular issued by Director Feb. 2010, Working at heights: provide training, equipment and routine servicing ECS to review issues which are compromising H&S Scrutiny of Overtime Provision of PPE for all Clear understanding of allocation of PPE and willingness to supply Contact Janitorial staff in relation to janitors houses contact all tenants to confirm Review current janitorial job description Seek approval to map out implementation plan over all the ECS estate for FM – approved at ECS Committee in
March 2012 Start discussions with EDT in conjunction with H&S team creating structured training programme for all
FM/janitorial staff Establish a system for janitors to provide feedback on issues
• Phase 1 ,2, 3 and 4 complete
• 4 Team Leaders appointed
• 28 FMA’s appointed
• 5 FTE Caretaker Stewards
• 64 ECS establishments with FM Service by October 2013
• FM Officer appointed
• Admin Assistant (projects) appointed
• Phase 1 ,2, 3 and 4 complete
• 4 Team Leaders appointed
• 28 FMA’s appointed
• 5 FTE Caretaker Stewards
• 64 ECS establishments with FM Service by October 2013
• FM Officer appointed
• Admin Assistant (projects) appointed
VEHICLE EQUIPMENT CHECKLISTVEHICLE EQUIPMENT CHECKLISTGrounds Equipment
Yard Brush Long handled shovel Digging Spade & Fork Hoop Bag Holder Garden Rake &Hoe Litter Picker Watering Can Hedge Shear Leaf Rake Secateurs Set Leaf Blower Weeding Tool Window Cleaning Equipment
Telescopic Pole Scrubbing Brush Window Cleaning Sleeve & Squeegee x 1 Long Handled Scraper Cobweb Collector x 1
Miscellaneous
Saw/ Hacksaw Tool Kit Folding Trolley Duck Tape (Black/silver) Glass Suction Pads Hazard Tape Cones/Barriers Spanner Socket Set ’ Adjustable Spanner Plunger WD40 SurForm Planer x 1 Sandpaper Tyre Pressure Tread Screen Wash 2 Stroke Oil 5L Petrol Can Pooper Scooper / Bags Folding Wheelbarrow Mobile Phone Charger First Aid Kit Sharps Box Bungee Cords
Cleaning Equipment
Red Mop Bucket c/w handle & mop head
Blue Mop Bucket c/w handle & mop head
Body Spill Kit
Black Bags Blue Hand Bucket x 1 Red Hand Bucket x 1 Cleaning Cloths Spray Chemical Bottle
Winter Kit
Salt Spreader Snow Shovel De-icer /Scraper
Personal Equipment Box
Disposable Gloves Rubber Gloves Heavy Duty Gloves Gardening Gloves Heavy Duty Gloves Rechargeable Torch Headlamp Torch x 1 Hard Hat x 1 Visor / Safety Goggles Waterproof Suit Wellington Boots Masks (FFP3) Kneepads /Straps Handwipes Barrier Cream
Inside Muriel's van Inside Muriel's van
Guidance on Spillage of Body Fluids
All spillage of body fluid such as blood, vomit, urine, faeces, discarded sanitary protection must be cleaned up immediately. In establishments with a janitor/caretaker where there is an incident resulting in spillage of body fluid, it will be the responsibility of the janitor/caretaker to clean up. In establishments without a janitor/caretaker where there is an incident resulting in spillage of body fluid, it will be the responsibility of the Head of Establishment to have measures in place. The cleaning up of the offending matter must be cleaned up immediately. If the offending matter cannot be cleaned up by on-site staff, the establishment can then contact the Cleaning Service to request a sporadic clean. The request can only be agreed by the relevant Cleaning Officer only if the following is in place:
The establishment has an available supply of Hygiene kits (body spillage kits).
The Cleaning Service has a trained Operative available at the time the request is received. Please note that establishments should not contact operatives direct. The contact to the Cleaning Operative would be made by the Cleaning Service.
The request is received within the hours of 9 a.m. to 5 p.m. and requests are made to the Cleaning Service. It should be
noted that Area Offices are generally unmanned after 2 p.m., therefore the details of the request should be left on the office answer machine. The answer machines are checked on a regular basis and requests passed onto the relevant Cleaning Officer or Area Supervisor to establish if the request can be carried out.
The Cleaning Service is unable to provide requests of this nature in the evenings or at weekends as there is no out of
hours service available. In addition to the removal of body spillages it is the responsibility of the Head of Establishment to have measures in place for the storage and removal of sharps. Guidance in cleaning up of body spillage is detailed in:
The Health and Safety document “Preventing Exposure to Blood Borne Infections
Education establishments may refer to the Education Service Administration and Policy Handbook
The Hygiene Pack referred to in the Health and Safety guidance must be maintained in all establishments and made available to all staff, including cleaning staff. Details of pack contents and the suppliers for the replenishments are as indicated below. Body Spill Kits – for the safe removal of body spillage, ie blood, vomit etc - each kit consists of a sachet of granules to solidify the spill, a pair of gloves, a scoop and scraper, a biohazard waste bag and tie and a 30ml response spray to disinfect the area
Bleach Tablets – Bleach tablets must be used for cleaning surfaces affected by body spillage to eliminate the risk of infection.
To arrange the uplift and disposal of biohazard waste bags or sharps box – call Cannon Hygiene on 01463 710883. A charge will be made for uplift. Body Spill Kits and Bleach tablets can be ordered through Pecos from: TEC Service Warehouse, Tel: 01463 703152 Product Body Spill Kit Bleach Tablets Biohazard Sharps box
Phase
No Of Days –Feb 2013
Total Pupils
Pupil RangeSmallest - Largest
Max Poss. Body Spills
Actual Body Spill Incidents
Average Per Week
1 190 882 10 > 115 > 265 167,580 25 1-2
2 117 902 23 > 96 > 275 105,534 9 < 1
3 83 1866 8 > 233 > 438 154,878 15 < 1
Phase
Failure to Respond to Request
Negative Feedback from HT
Schools Holding Body Spill Kits
Body Spill Kits from FM Services
1 0 Nil Very few All incidents
2 0 Nil Unknown All incidents
3 0 Nil Very few All incidents
Ladder Inspection ChecklistINSPECTION FAULT TO LOOK FOR SATISFACTORY FAULTY
All decals in place and easily readMissing or illegible
Ladder ID number easily read No ID number or illegible
Stiles Cracked, split, worn or broken
Stiles Twisted or distorted
Rungs Loose if they can be moved by hand
Rungs Damaged, worn or missing
Plugs/caps Damaged, worn or missing
Pawls Damaged, stiff or not working
Locking Devices Damaged stiff or not working
Welds Rivets Cracks, split or missing rivets
Fittings Rusted, corroded, damaged, worn or missing
Ropes Damaged, worn, badly deteriorated or missing
REMARKS
UNIT:INSPECTED BY: DATE
SIGNATUREPRINT NAME
NOTE: Ladder must be tagged and taken out of service if any faults found
Area 2 Badenoch & Strathspey August 2012
Area 3 Black Isle & Seaforth October 2012
Area 1 Nairn & East Inverness October 2013 (2011)
Area 4 West Inverness October 2013 (2011)
Area 5 East Sutherland & Easter Ross April 2014
Area 6 Skye & Lochalsh August 2014
Area 7 West Sutherland & West Ross October 2014
Area 8 North Sutherland & Caithness Amended 2016
Area 9 Lochaber August 2015
Establishment Audit Establishment Audit
Establishment Audit Includes:
general workings of the schoollets community use open closing times emergency contactskey holders current duties re school side i.e. school crossing patrol ; dining & playground supervision; driving mini bus property registers and records
Establishment Audit Includes:
general workings of the schoollets community use open closing times emergency contactskey holders current duties re school side i.e. school crossing patrol ; dining & playground supervision; driving mini bus property registers and records
SITE LAYOUT BUILDING INTERNALSITE LAYOUT BUILDING INTERNAL
SITE LAYOUT SITE LAYOUT
Electric Distribution Electric Distribution
SITE DRAINAGE SITE DRAINAGE
MONDAY TUESDAY WEDNESDAY THURSDAY
Name Main Base Satellite Units Times of Duty 3rd DECEMBER 4th DECEMBER 5th DECEMBER 6TH DECEMBER
A ED CENTRE mobile Mon to Fri - 07.30 to 15.30
MOBILE
07.30 to 10.00 Ben Wyvis Primary
07.30 to 10.00 Ben Wyvis Primary
07.30 to 10.00 Ben Wyvis Primary
CARETAKER STEWARD
Ben Wyvis Primary n/aMon to Thurs - 14.00 to 22.00;
Friday 14.30 to 22.00Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary
D Dingwall PrimarySt. Clements Primary; Area Education Office
Mon to Thurs - 08.00 to 16.30; Friday 08.00 to 16.00 Dingwall Primary
08.00 to 09.50 Dingwall Primary 08.00 to 11.50 Dingwall Primary
08.00 to 09.50 Dingwall Primary
10.00 to 15.00 St. Clements Primary
10.00 to 15.00 St. Clements Primary
15.10 to 16.30 Dingwall Primary
13.00 to 15.00 Area Education Office
15.10 to 16.30 Dingwall Primary
15.10 to 16.30 Dingwall Primary
Christmas Fayre - 18.00 to 21.30
E Tarradale Primary Teannasie Primary; Tomnacross Primary
Mon to Thurs - 07.45 to 16.15; Friday 07.45 to 15.45
07.45 to 09.45 Tarradale Primary Tarradale Primary
07.45 to 09.45 Tarradale Primary
07.45 to 09.45 Tarradale Primary
Tomnacross Primarya.m. Set up for Christmas Concert - Terry to assist Teanassie Primary Tomnacross Primary
15.15 to 16.15 Tarradale Primary
15.15 to 16.15 Tarradale Primary
15.15 to 16.15 Tarradale Primary
FArea Education
Office
Area Education Office; Beauly Primary; Mulbuie
Primary; Ferintosh Primary; Tore Primary;
Cannich PrimaryMon to Thurs - 08.00 to 16.30;
Friday 08.00 to 16.00 Area Education Office Area Education Office Area Education Office Area Education Office
Tore Primary Beauly Primary Mulbuie Primary Cannich Primary
G Strathpeffer Primary
Marybank Primary; Strathconon Primary; Strathgarve Primary
Mon to Thurs - 08.00 to 16.30; Friday 08.00 to 16.00 Strathpeffer Primary
08.00 to 10.15 Strathpeffer Primary
08.00 to 10.15 Strathpeffer Primary
08.00 to 09.15 Strathpeffer Primary
Strathgarve Primary Marybank Primary Strathconon Primary 15.45 to 16.30 Strathpeffer Primary
15.45 to 16.30 Strathpeffer Primary
15.30 to 16.30 Strathpeffer Primary
H Avoch PrimaryMunlochy Primary;
Cromarty Primary; Black Isle Education Centre
Mon to Thurs - 08.00 to 16.30; Friday 08.00 to 16.00
Avoch Primary 08.00 to 09.45 Avoch Primary 08.00 to 09.45 Avoch Primary 08.00 to 09.45 Avoch Primary
BI Edcentre Munlochy Primary Cromarty Primary
15.15 to 16.30 Avoch Primary 15.15 to 16.30 Avoch Primary 15.15 to 16.30 Avoch Primary
P/T CARETAKER STEWARD
Ben Wyvis Primary n/a Mon to Thurs - 17.45 to 19.00; Friday 17.45 to 18.45 Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary
B Ben Wyvis Primary All Mon to Thurs - 7.30 to 16.00; Friday 08.00 to 15.30
mobile
Ben Wyvis Primary
10.30 to 16.00 mobile10.30 to 16.00 mobile
Strings Concert - 18.30 to 21.00
mobilemobile mobile
10.30 to 16.00 mobile
School Monday Tuesday Wednesday Thursday Friday Total Time Percentage of 37 hours
Millbank Primary 7.5 5.5 7.5 4 4.75 29.25 79.05%
Rosebank Primary
7.5 6.25 5.5 6 4.5 29.75 80.41%
Auldearn Primary 6.5 3 6.5 6.5 5.75 28.25 76.35%
Ardersier Primary 0 0 0 4.25 2 6.25 16.89%
Croy Primary 0 4.25 0 0 2 6.25 16.89%
To be allocated 0 2 2 0 0 6.25 16.89%
Times of duty Time allocated for location
Location Duties Times of duty Time allocated for location
Location Duties Times of duty Time allocated for location
Location Duties
FMA 1 MONDAY FMA 2 MONDAY FMA 3 MONDAY 06.00 to 07.45 1 hour 45 mins Millbank Primary on duty 08.00 to 11.45 3 hours 45 mins Rosebank Primary on duty 09.30 to 13.15 3 hours 45 mins Millbank Primary on duty
07.45 to 08.00 15 mins Travel Millbank to Auldearn Primary
11.45 to 12.45 1 hour Meal break 13.15 to 14.15 1 hour Meal break
08.00 to 10.00 2 hours Auldearn Primary on duty 12.45 to 16.30 3 hours 45 mins Rosebank Primary on duty 14.15 to 15.15 1 hour Millbank Primary on duty
10.00 to 11.00 1 hour Meal break 7.5 hours 15.15 to 15.30 15 mins Travel Millbank to Auldearn Primary
11.00 to 14.15 3 hours 15 mins Auldearn Primary on duty 15.30 to 16.45 1 hour 15 mins Auldearn Primary on duty
14.15 to 14.30 15 mins Travel Auldearn to Nairn 16.45 to 17.00 15 mins Travel Auldearn to Millbank
7.5 hours 17.00 to 18.00 1 hour Millbank Primary on duty 7.5 hours
TUESDAY TUESDAY TUESDAY 06.00 to 07.45 1 hour 45 mins Rosebank Primary on duty 08.00 to 09.45 1 hour 45 mins Millbank Primary on duty 09.30 to 09.45 15 mins Travel Arrive at Croy
Primary
07.45 to 08.00 15 mins Travel Rosebank to Auldearn Primary
09.45 to 11.45 2 hours T.L to allocate 09.45 to 13.15 3 hours 30 mins Croy Primary on duty
08.00 to 10.00 2 hours Auldearn Primary on duty 11.45 to 12.45 1 hour Meal break 13.15 to 14.15 1 hour Meal break
10.00 to 11.00 1 hour Meal break 12.45 to 16.30 3 hours 45 mins Millbank Primary on duty 14.15 to 15.00 45 mins Croy Primary on duty
11.00 to 11.15 15 mins Travel Auldearn to Rosebank Primary
7.5 hours 15.00 to 15.30 30 mins Travel Arrive at Auldearn Primary
11.15 to 14.30 3 hours 15 mins Rosebank Primary on duty 15.30 to 16.30 1 hour Auldearn Primary on duty
7.5 hours 16.30 to 16.45 15 mins Travel Auldearn to Rosebank Primary
16.45 to 18.00 1 hour 15 mins Rosebank Primary on duty
7.5 hours