Highland ASSIST Seminar 2013

35

Transcript of Highland ASSIST Seminar 2013

Page 1: Highland ASSIST Seminar 2013
Page 2: Highland ASSIST Seminar 2013

Education Culture and Sport

Page 3: Highland ASSIST Seminar 2013

H/Structure/Org Chart/CCFM/OrgCht2013/V2

CATERING, CLEANING & FACILITIES MANAGEMENT SERVICES

ORGANISATION CHART

Catering Services Manager

Cleaning & FM Manager

Operational Support Officer Absence Management

Cleaning Services Officers

Area Cleaning Supervisors

Cleaning Supervisors

Cleaning Operatives

FM Officer

FM Team Leaders

FM Assistants

Catering Services

Officers

Operational Support Officers Compliance Food Services Catering & Events

Area Catering Supervisors

Cooks 1 - 4

Principal Resources Officer

Admin Assistant Project Support

Resources Officers

Finance & Performance Cashless Project

Resources Officer Asset Management

Repairs & Maintenance Team

Foreperson Electrician Repairs & Maintenance Operative

Facilities Services Manager

Caretaker-Stewards

Page 4: Highland ASSIST Seminar 2013
Page 5: Highland ASSIST Seminar 2013

Planned Actions: to drive the changes

Put in place a communications plan for janitors to access information and correspondence Encourage janitorial post to be integrated within the school Reinforcement of H&S circular issued by Director Feb. 2010, Working at heights: provide training, equipment and routine servicing ECS to review issues which are compromising H&S Scrutiny of Overtime Provision of PPE for all Clear understanding of allocation of PPE and willingness to supply Contact Janitorial staff in relation to janitors houses contact all tenants to confirm Review current janitorial job description Seek approval to map out implementation plan over all the ECS estate for FM – approved at ECS Committee in

March 2012 Start discussions with EDT in conjunction with H&S team creating structured training programme for all

FM/janitorial staff Establish a system for janitors to provide feedback on issues

Page 6: Highland ASSIST Seminar 2013

• Phase 1 ,2, 3 and 4 complete

• 4 Team Leaders appointed

• 28 FMA’s appointed

• 5 FTE Caretaker Stewards

• 64 ECS establishments with FM Service by October 2013

• FM Officer appointed

• Admin Assistant (projects) appointed

• Phase 1 ,2, 3 and 4 complete

• 4 Team Leaders appointed

• 28 FMA’s appointed

• 5 FTE Caretaker Stewards

• 64 ECS establishments with FM Service by October 2013

• FM Officer appointed

• Admin Assistant (projects) appointed

Page 7: Highland ASSIST Seminar 2013

VEHICLE EQUIPMENT CHECKLISTVEHICLE EQUIPMENT CHECKLISTGrounds Equipment

Yard Brush Long handled shovel Digging Spade & Fork Hoop Bag Holder Garden Rake &Hoe Litter Picker Watering Can Hedge Shear Leaf Rake Secateurs Set Leaf Blower Weeding Tool Window Cleaning Equipment

Telescopic Pole Scrubbing Brush Window Cleaning Sleeve & Squeegee x 1 Long Handled Scraper Cobweb Collector x 1

Miscellaneous

Saw/ Hacksaw Tool Kit Folding Trolley Duck Tape (Black/silver) Glass Suction Pads Hazard Tape Cones/Barriers Spanner Socket Set ’ Adjustable Spanner Plunger WD40 SurForm Planer x 1 Sandpaper Tyre Pressure Tread Screen Wash 2 Stroke Oil 5L Petrol Can Pooper Scooper / Bags Folding Wheelbarrow Mobile Phone Charger First Aid Kit Sharps Box Bungee Cords

Cleaning Equipment

Red Mop Bucket c/w handle & mop head

Blue Mop Bucket c/w handle & mop head

Body Spill Kit

Black Bags Blue Hand Bucket x 1 Red Hand Bucket x 1 Cleaning Cloths Spray Chemical Bottle

Winter Kit

Salt Spreader Snow Shovel De-icer /Scraper

Personal Equipment Box

Disposable Gloves Rubber Gloves Heavy Duty Gloves Gardening Gloves Heavy Duty Gloves Rechargeable Torch Headlamp Torch x 1 Hard Hat x 1 Visor / Safety Goggles Waterproof Suit Wellington Boots Masks (FFP3) Kneepads /Straps Handwipes Barrier Cream

Page 8: Highland ASSIST Seminar 2013

Inside Muriel's van Inside Muriel's van

Page 9: Highland ASSIST Seminar 2013
Page 10: Highland ASSIST Seminar 2013
Page 11: Highland ASSIST Seminar 2013
Page 12: Highland ASSIST Seminar 2013
Page 13: Highland ASSIST Seminar 2013
Page 14: Highland ASSIST Seminar 2013
Page 15: Highland ASSIST Seminar 2013
Page 16: Highland ASSIST Seminar 2013
Page 17: Highland ASSIST Seminar 2013
Page 18: Highland ASSIST Seminar 2013
Page 19: Highland ASSIST Seminar 2013
Page 20: Highland ASSIST Seminar 2013
Page 21: Highland ASSIST Seminar 2013

Guidance on Spillage of Body Fluids

All spillage of body fluid such as blood, vomit, urine, faeces, discarded sanitary protection must be cleaned up immediately. In establishments with a janitor/caretaker where there is an incident resulting in spillage of body fluid, it will be the responsibility of the janitor/caretaker to clean up. In establishments without a janitor/caretaker where there is an incident resulting in spillage of body fluid, it will be the responsibility of the Head of Establishment to have measures in place. The cleaning up of the offending matter must be cleaned up immediately. If the offending matter cannot be cleaned up by on-site staff, the establishment can then contact the Cleaning Service to request a sporadic clean. The request can only be agreed by the relevant Cleaning Officer only if the following is in place:

The establishment has an available supply of Hygiene kits (body spillage kits).

The Cleaning Service has a trained Operative available at the time the request is received. Please note that establishments should not contact operatives direct. The contact to the Cleaning Operative would be made by the Cleaning Service.

The request is received within the hours of 9 a.m. to 5 p.m. and requests are made to the Cleaning Service. It should be

noted that Area Offices are generally unmanned after 2 p.m., therefore the details of the request should be left on the office answer machine. The answer machines are checked on a regular basis and requests passed onto the relevant Cleaning Officer or Area Supervisor to establish if the request can be carried out.

The Cleaning Service is unable to provide requests of this nature in the evenings or at weekends as there is no out of

hours service available. In addition to the removal of body spillages it is the responsibility of the Head of Establishment to have measures in place for the storage and removal of sharps. Guidance in cleaning up of body spillage is detailed in:

The Health and Safety document “Preventing Exposure to Blood Borne Infections

Education establishments may refer to the Education Service Administration and Policy Handbook

The Hygiene Pack referred to in the Health and Safety guidance must be maintained in all establishments and made available to all staff, including cleaning staff. Details of pack contents and the suppliers for the replenishments are as indicated below. Body Spill Kits – for the safe removal of body spillage, ie blood, vomit etc - each kit consists of a sachet of granules to solidify the spill, a pair of gloves, a scoop and scraper, a biohazard waste bag and tie and a 30ml response spray to disinfect the area

Bleach Tablets – Bleach tablets must be used for cleaning surfaces affected by body spillage to eliminate the risk of infection.

To arrange the uplift and disposal of biohazard waste bags or sharps box – call Cannon Hygiene on 01463 710883. A charge will be made for uplift. Body Spill Kits and Bleach tablets can be ordered through Pecos from: TEC Service Warehouse, Tel: 01463 703152 Product Body Spill Kit Bleach Tablets Biohazard Sharps box

Page 22: Highland ASSIST Seminar 2013

Phase

No Of Days –Feb 2013

Total Pupils

Pupil RangeSmallest - Largest

Max Poss. Body Spills

Actual Body Spill Incidents

Average Per Week

1 190 882 10 > 115 > 265 167,580 25 1-2

2 117 902 23 > 96 > 275 105,534 9 < 1

3 83 1866 8 > 233 > 438 154,878 15 < 1

Phase

Failure to Respond to Request

Negative Feedback from HT

Schools Holding Body Spill Kits

Body Spill Kits from FM Services

1 0 Nil Very few All incidents

2 0 Nil Unknown All incidents

3 0 Nil Very few All incidents

Page 23: Highland ASSIST Seminar 2013
Page 24: Highland ASSIST Seminar 2013

Ladder Inspection ChecklistINSPECTION FAULT TO LOOK FOR SATISFACTORY FAULTY

All decals in place and easily readMissing or illegible

Ladder ID number easily read No ID number or illegible

Stiles Cracked, split, worn or broken

Stiles Twisted or distorted

Rungs Loose if they can be moved by hand

Rungs Damaged, worn or missing

Plugs/caps Damaged, worn or missing

Pawls Damaged, stiff or not working

Locking Devices Damaged stiff or not working

Welds Rivets Cracks, split or missing rivets

Fittings Rusted, corroded, damaged, worn or missing

Ropes Damaged, worn, badly deteriorated or missing

REMARKS

UNIT:INSPECTED BY: DATE

SIGNATUREPRINT NAME

NOTE: Ladder must be tagged and taken out of service if any faults found

Page 25: Highland ASSIST Seminar 2013

Area 2 Badenoch & Strathspey August 2012

Area 3 Black Isle & Seaforth October 2012

Area 1 Nairn & East Inverness October 2013 (2011)

Area 4 West Inverness October 2013 (2011)

Area 5 East Sutherland & Easter Ross April 2014

Area 6 Skye & Lochalsh August 2014

Area 7 West Sutherland & West Ross October 2014

Area 8 North Sutherland & Caithness Amended 2016

Area 9 Lochaber August 2015

Page 26: Highland ASSIST Seminar 2013
Page 27: Highland ASSIST Seminar 2013

Establishment Audit Establishment Audit

Establishment Audit Includes:

general workings of the schoollets community use open closing times emergency contactskey holders current duties re school side i.e. school crossing patrol ; dining & playground supervision; driving mini bus property registers and records

Establishment Audit Includes:

general workings of the schoollets community use open closing times emergency contactskey holders current duties re school side i.e. school crossing patrol ; dining & playground supervision; driving mini bus property registers and records

Page 28: Highland ASSIST Seminar 2013

SITE LAYOUT BUILDING INTERNALSITE LAYOUT BUILDING INTERNAL

Page 29: Highland ASSIST Seminar 2013

SITE LAYOUT SITE LAYOUT

Page 30: Highland ASSIST Seminar 2013

Electric Distribution Electric Distribution

Page 31: Highland ASSIST Seminar 2013

SITE DRAINAGE SITE DRAINAGE

Page 32: Highland ASSIST Seminar 2013

MONDAY TUESDAY WEDNESDAY THURSDAY

Name Main Base Satellite Units Times of Duty 3rd DECEMBER 4th DECEMBER 5th DECEMBER 6TH DECEMBER

A ED CENTRE mobile Mon to Fri - 07.30 to 15.30

MOBILE

07.30 to 10.00 Ben Wyvis Primary

07.30 to 10.00 Ben Wyvis Primary

07.30 to 10.00 Ben Wyvis Primary

CARETAKER STEWARD

Ben Wyvis Primary n/aMon to Thurs - 14.00 to 22.00;

Friday 14.30 to 22.00Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary

D Dingwall PrimarySt. Clements Primary; Area Education Office

Mon to Thurs - 08.00 to 16.30; Friday 08.00 to 16.00 Dingwall Primary

08.00 to 09.50 Dingwall Primary 08.00 to 11.50 Dingwall Primary

08.00 to 09.50 Dingwall Primary

10.00 to 15.00 St. Clements Primary

10.00 to 15.00 St. Clements Primary

15.10 to 16.30 Dingwall Primary

13.00 to 15.00 Area Education Office

15.10 to 16.30 Dingwall Primary

15.10 to 16.30 Dingwall Primary

Christmas Fayre - 18.00 to 21.30

E Tarradale Primary Teannasie Primary; Tomnacross Primary

Mon to Thurs - 07.45 to 16.15; Friday 07.45 to 15.45

07.45 to 09.45 Tarradale Primary Tarradale Primary

07.45 to 09.45 Tarradale Primary

07.45 to 09.45 Tarradale Primary

Tomnacross Primarya.m. Set up for Christmas Concert - Terry to assist Teanassie Primary Tomnacross Primary

15.15 to 16.15 Tarradale Primary

15.15 to 16.15 Tarradale Primary

15.15 to 16.15 Tarradale Primary

FArea Education

Office

Area Education Office; Beauly Primary; Mulbuie

Primary; Ferintosh Primary; Tore Primary;

Cannich PrimaryMon to Thurs - 08.00 to 16.30;

Friday 08.00 to 16.00 Area Education Office Area Education Office Area Education Office Area Education Office

Tore Primary Beauly Primary Mulbuie Primary Cannich Primary

G Strathpeffer Primary

Marybank Primary; Strathconon Primary; Strathgarve Primary

Mon to Thurs - 08.00 to 16.30; Friday 08.00 to 16.00 Strathpeffer Primary

08.00 to 10.15 Strathpeffer Primary

08.00 to 10.15 Strathpeffer Primary

08.00 to 09.15 Strathpeffer Primary

Strathgarve Primary Marybank Primary Strathconon Primary 15.45 to 16.30 Strathpeffer Primary

15.45 to 16.30 Strathpeffer Primary

15.30 to 16.30 Strathpeffer Primary

H Avoch PrimaryMunlochy Primary;

Cromarty Primary; Black Isle Education Centre

Mon to Thurs - 08.00 to 16.30; Friday 08.00 to 16.00

Avoch Primary 08.00 to 09.45 Avoch Primary 08.00 to 09.45 Avoch Primary 08.00 to 09.45 Avoch Primary

BI Edcentre Munlochy Primary Cromarty Primary

15.15 to 16.30 Avoch Primary 15.15 to 16.30 Avoch Primary 15.15 to 16.30 Avoch Primary

P/T CARETAKER STEWARD

Ben Wyvis Primary n/a Mon to Thurs - 17.45 to 19.00; Friday 17.45 to 18.45 Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary Ben Wyvis Primary

B Ben Wyvis Primary All Mon to Thurs - 7.30 to 16.00; Friday 08.00 to 15.30

mobile

Ben Wyvis Primary

10.30 to 16.00 mobile10.30 to 16.00 mobile

Strings Concert - 18.30 to 21.00

mobilemobile mobile

10.30 to 16.00 mobile

Page 33: Highland ASSIST Seminar 2013

School Monday Tuesday Wednesday Thursday Friday Total Time Percentage of 37 hours

Millbank Primary 7.5 5.5 7.5 4 4.75 29.25 79.05%

Rosebank Primary

7.5 6.25 5.5 6 4.5 29.75 80.41%

Auldearn Primary 6.5 3 6.5 6.5 5.75 28.25 76.35%

Ardersier Primary 0 0 0 4.25 2 6.25 16.89%

Croy Primary 0 4.25 0 0 2 6.25 16.89%

To be allocated 0 2 2 0 0 6.25 16.89%

Page 34: Highland ASSIST Seminar 2013

Times of duty Time allocated for location

Location Duties Times of duty Time allocated for location

Location Duties Times of duty Time allocated for location

Location Duties

FMA 1 MONDAY FMA 2 MONDAY FMA 3 MONDAY 06.00 to 07.45 1 hour 45 mins Millbank Primary on duty 08.00 to 11.45 3 hours 45 mins Rosebank Primary on duty 09.30 to 13.15 3 hours 45 mins Millbank Primary on duty

07.45 to 08.00 15 mins Travel Millbank to Auldearn Primary

11.45 to 12.45 1 hour Meal break 13.15 to 14.15 1 hour Meal break

08.00 to 10.00 2 hours Auldearn Primary on duty 12.45 to 16.30 3 hours 45 mins Rosebank Primary on duty 14.15 to 15.15 1 hour Millbank Primary on duty

10.00 to 11.00 1 hour Meal break 7.5 hours 15.15 to 15.30 15 mins Travel Millbank to Auldearn Primary

11.00 to 14.15 3 hours 15 mins Auldearn Primary on duty 15.30 to 16.45 1 hour 15 mins Auldearn Primary on duty

14.15 to 14.30 15 mins Travel Auldearn to Nairn 16.45 to 17.00 15 mins Travel Auldearn to Millbank

7.5 hours 17.00 to 18.00 1 hour Millbank Primary on duty 7.5 hours

TUESDAY TUESDAY TUESDAY 06.00 to 07.45 1 hour 45 mins Rosebank Primary on duty 08.00 to 09.45 1 hour 45 mins Millbank Primary on duty 09.30 to 09.45 15 mins Travel Arrive at Croy

Primary

07.45 to 08.00 15 mins Travel Rosebank to Auldearn Primary

09.45 to 11.45 2 hours T.L to allocate 09.45 to 13.15 3 hours 30 mins Croy Primary on duty

08.00 to 10.00 2 hours Auldearn Primary on duty 11.45 to 12.45 1 hour Meal break 13.15 to 14.15 1 hour Meal break

10.00 to 11.00 1 hour Meal break 12.45 to 16.30 3 hours 45 mins Millbank Primary on duty 14.15 to 15.00 45 mins Croy Primary on duty

11.00 to 11.15 15 mins Travel Auldearn to Rosebank Primary

7.5 hours 15.00 to 15.30 30 mins Travel Arrive at Auldearn Primary

11.15 to 14.30 3 hours 15 mins Rosebank Primary on duty 15.30 to 16.30 1 hour Auldearn Primary on duty

7.5 hours 16.30 to 16.45 15 mins Travel Auldearn to Rosebank Primary

16.45 to 18.00 1 hour 15 mins Rosebank Primary on duty

7.5 hours

Page 35: Highland ASSIST Seminar 2013