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PORT OF WOODLAND

Commission Special Meeting MinutesAugust 17, 2017

A workshop of the Woodland Port Commission was held on August 17, 2017 In theoffice of the Port of Woodland, 115 Davidson Avenue, Woodland, Washington.President Cllne called the meeting to order at 8.49 A.M.

Those present were: President

SecretaryCommissioner

Executive Director

Auditor

Paul Cllne

Dale Boon

Gerald Peterson

Jennifer Keene

Excused Absence

Guests present: See List and Sign In Sheet

CALL TO ORDER

OPENING REMARKS

A. Pledge of Allegiance

WORKSHOP TOPIC

A. Capital Community Development Project (CCDP) PresentationsSecretary Boon - CCDP Chair Overview of Projects

The following groups gave presentations:1. Woodland Action Center

See Exhibit A

2. Woodland LibrarySee Exhibit B

3. Leiooska Foundation

4. Love Street PlayhouseSee Exhibit C

5. Rotary Club of Woodland6. Woodland Chamber of Commerce

See Exhibit D

7. Woodland High SchoolSee Exhibit E

P.O. Box 87 • Woodland, Washington 98674 • Phone: 360-225-6555 • Fax: 360-225-6556

Email: info@portoBvoodland.com * Web site: www.portolwoodland.com

ADJOURNMENT

Secretary Boon made a motion to adiourn. Commissioner Peterson seconded

the motion. Vote was unanimous. The motion was carried.

President Cline declared the Special Meeting adjourned at 12:48 P.M.

WOODLAND PORT COMMISSION

Paul Cllne, President

Dale Boon, Secretary

Gerald Pkers(^, Commissioner

PORT OF WOODLAND

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COMMISSION MEETING

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NAME

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ORGANIZATION

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PORT OF WOODLAND

WORKSHOP

AUGUST 17, 2017

CAPITAL COMMUNITY DEVELOPMENT PROJECT (CCDP)

PRESENTATION SIGN IN SHEET

PRESENTER TIME IN

1. Woodland Action Center

3. Leiooska Foundation

2. Woodland Library ^ ■ I

4. Love Street Playhouse / 0 \ O

5. Rotary Club of Woodland /D

6. Woodland Chamber of Commerce // ■

7. Woodland High School

ii'

8/17/2017

WOODLANDACTION A

< Unemployment

IEmployment > ̂

EMPLOYMEN

NAVIGATION

PROGRAMPORT OF WOODLAND PRESEN.TV

REDUCING POVERTY'S

IMPACT IN OUR COMMUNITY

- Offering - with dignity - basic human resources, nutritional

education and opportunities for self-sufficiency to people in thecrisis of poverty in Woodland, La Center and surrounding rural

communities.

Exhibit A

8/17/2017

WHAT WE DO

Seniors

Adults

44%

Children

37%

650Households

mSii

Distribution of 70,000lbs of Healthy

Food

Household items and hygiene Items

Emergency Supplies

Resource Referrals

Emergency Housing Support

Thrift Store Job Skills Training -

Goodwill. Worksource, and Workfirst

ABOUTTHE

PROaECT

Job Readiness

Support and Pre-Employment Services

Job Placement and Post Employment

Services

&ini2on

THE SPACE

AND

CHALLENGES

The Employment A/av/gaf/on Program in the

WAC building will house 8 desks. 8 client

laptop computers, 1 program coordinator

computer. 2 net^Norked printers and necessary

office supplies

Old building

No heating or cooling

Not enough electrical power or

lighting

new flooring, painting, desks,

computers

OUR PARTNERSHIPS

GOODWILL

Skillssoft Sgftware with

over AOOO online training's

Computer instructor with

weekly computer training

courses

Remote access to work

opportunity programs

such as warehousing

WORKSOURCE

Provide labor market

info and career

development

Trainings in resumebuilding, interviewing,

and job searching

Connections to available

Jobs and job fairs

UNITED WAY

in3uly20)7. Woodland

Action became an official

partner of United Way and

will receive additional

funding for the long-term

support of our program.

8/17/2017

THE NEED IN

WOODLANDMeet Kevin Hawley

Kevin is S9 years old and helped take care ofhis aging parents for 8 years. Their needs were

so great that he was notable towork a full-time job.

The ENP program would connect Kevin to the

experts of WorkSource and Goodwill whowould support him in overcoming his

employment barriers, initiate computer skillstraining, and connect him to appropriatecareer programs. Kevin would be a perfect

candidate for Goodwill's Senior CommunityService Employment Program

20%

OUR

STATISTICS2016 Survey Results

15%

10%

5%

0%

/ /

418 Clients

With more than 25% of WAC's

2016 survey respondentsIndicating an interest in job

training and/or CED resources,staff anticipates the program

might have more than 500

individuals interested in these

services.

The resources provided tothose Individuals would then

impact their families,

potentially Increasing the

program impact by 5 times, asWAG families average about

five members.

8/17/2017

OUTCOMES

• 80% of interested participants receiving job readiness

assessments

• 100% of those completing assessments receiving a job

readiness action plan

• 50% of participants completing at least one online or in

person class

• 50% of participants obtaining work within Calendar Year

2018

• 95% of participants reporting improvement in their job

readiness

. I,^WOODLAND ACTION

QUESTIOhlS.

HANKS FOR

LISTENING!

in a NEW LIBRARYin Woodland

Port of WoodlandCapital Community Development Project

Justin Keeler, Outreach and Community Partnerships Director, FVRLJennifer Hauan, Branch Manager Woodland Community Library

WOODLAND COMMUNITY LIBRARY

Fort Vancouver Regional library's (FVRL) mission is to strengthen our communitiesthrough knowledge, experiences, and creativity.

The library provides educational and recreational support to children, teens and adultsthrough access to books, online databases, electronic resources, computers, programsand informational assistance.

There were more than 40,000 individual visits to the current library in 2016. A new,larger library will encourage more activity and is positioned to make an even greaterimpact on our community. It will accommodate increased use through meeting andstudy spaces, expanded accessibility as well as additional space for resources thecurrent facility lacks.

BUILDING A NEW LIBRARY

• Purchased 2.4 acres at 828 Goerig Street

• Planning a 10,000 sq. ft. facility

• Estimated cost of the project is 4 million dollars

• Funding vdll come from a variety of sources

The need for a traffic study to evaluate the intersection of Goerig Street and LakeshoreDrive has been identified by both FVRL's building site evaluation and by the City ofWoodland's Comprehensive Plan for improvements.

FVRL's new Woodland Community Library will support all four of thePort of Woodland's goals for the CCDP.

• Economic development and increasing the tax base by the sale and developmentof excess property

• Supporting dovmtown businesses by serving as an anchor business, increasingtraffic

• Stewardship by improving the traffic flow at the intersection of Goerig Street andLakeshore Drive

• Improve quality of place and attraction

By supporting the traffic study, the Port will be giving a signal of enthusiasm for

Woodland's future and demonstrating the Port's commitment to working withpartners to better our community of Woodland.

Fvrl.org/imaginewoodland

ENDORSEMENT LETTERS

US Representative Jaime Herrera Beutler

State Representative Bill Blake

State Senator Ann Rivers

State Senator Annette Cleveland

State Senator John Braun

State Senator Dean Takko

State Representative Ed Orcutt

Cowlitz County Board of Commissioners

Port of Woodland

Mayor Grover Laseke

Mayor Will Finn

Woodland City Council

Woodland Chamber of Commerce

School Superintendent Michael Green

School Board

Middle School Principal Jacob Hall

WIS Principal Steven Carney

Cowlitz County Sheriff Mark Nelson

Real Estate Agent Mary Meeker

WA State Dept. of Natural Resources, Commissioner ofPublic Lands, Peter Goldmark

City of Woodland

BSA, Cascade Pacific Council, Chinook District

RECENT SUPPORT AND

DONATIONS

Columbia River Carbonates: defibrillator for

libraryCapstone Donors Noel & Nancy Johnson: $20,000

Thirteen $1,000 Cornerstone Donors

True Value Hardware

Kate Ermenc

Nancy Johnson: Quilt

Woodland Quilters

Phil & Jolene Rainvilte

Gone Catchin' Fishing Tours

Burgerville

Dairy Queen

Red Leaf

Fat Moose

America's Family Diner

Holland American Tulip Farm

Gilliano's

Woodland Care Center

Exhibit B

• What is the primary purpose of your request for Capital Community Development Project

funds?

To create a better experience for our patrons and to allow our special needs guests, wheelchair

and others, better access to our space, by creating raised seating and a new wheelchair ramp.

•What benefit do you provide as an organization to the community?

Live theatre brings to our community a unique and rich cultural experience and also provides a

learning space for our children through our summer Youth Theatre Programs.

•How does the project move the Port of Woodland mission further of "supporting the

economic growth of a diverse array of businesses, industries and services that enhance the

District" (if providing statistics, data, numbers- please ensure you provide all information and

source of information)?

The people who come to Love Street Playhouse come to be entertained. Live theatre presumes

many things. One of those is that it is a special night out. People ask us all the time "Where do

we go before the show? Can you recommend a restaurant? Are there things to see in Woodland

if we come earlier?" Certainly when they leave, they express that "We will be back" and again,

"Can you recommend a place to eat" stimulating the opportunity for growth and injecting

dollars into our community.

•Please identify which required economic conditions identified in the Requirements of Program

will be met by your project. Explain how the conditions are met.

Economic Development

Stewardship

Increasing Tax Base

X Improving Quality of Place

•How does your request to the Port of Woodland meet your organization's goals and

objectives?

By enhancing the quality of our space for our patrons we are continuing to build on the

experience and successes that we cling to as a testament to the community's support for what

we do. We feel that we are providing Woodland and its surrounding area with a quality

experience that reflects the values of our community.

Exhibit C

Please provide recent data/Information of successful projects that the organization has

managed or been a partner to:

Beginning in February of 2015 we set new goais and impiemented a pian to soiidify our

economic weii-being as a theatre in Woodiand. This inciuded thefoiiowing:

•Increasing our revenue base by expanding the number of season ticket holders

•Increase in Sponsorship revenue

•Increase in talent pool of Directors, Actors and Crew Members

•Implementation of a new ticketing system through Arts People thus allowing for a much

improved experience for our patrons when choosing their seats online in addition to freeing up

the Artistic Director to focus on other areas of administration.

Results from these new goais include:

•Season Ticket growth by more than 100%

•Sponsorship Revenue increased by 50%

•Talent Pool generated more sold out shows and increase in number of performances

•Ticketing System created ease of use, solicits more options for buyers including gifting,

donations and at home printing

HISTORY, PROGRESS AND VISION

This year Love Street Playhouse is celebrating its lO year anniversary. That's 10 years of

providing the Woodland community \with creative and quality entertainment opportunities veryrarely found in small towns and cities across the country.

Traditionally, theatres are run as non-profits in order to survive. However, the gift they bring toa community enhances the community's image, brings value and helps attract the kinds of

people and businesses to our community that support a healthy and positive message aboutour town.

In the decade that Love Street Playhouse has been in business we have seen our little theatre

grow from a small Woodland neighborhood company showcasing local actors and introducingsmall local audiences to the experience of live theatre. Now, the audiences that are comingthrough our doors are not just from Woodland but are also branching out to Kelso, Vancouver,Portland, Battle Ground and beyond as reflected in sponsorships from said areas. Love Street

Playhouse is being recognized as a compelling, northwest theatre company attractingaudiences, sponsors and talent from the broader community at large. This in turn bringsrecognition to our town. Our company regularly garners attention from the regional pressincluding front page features from The Columbian, The Reflector, The Daily News and others.

Live theatre is a labor of love. You don't get into this business to make money. To survive, as

long as we have, is the gift. We do not fund all of this theatre out of our own pockets. Thistheatre is funded by the heart of the community, businesses, like the Port, who give generouslyyear after year and by other generous donations from individuals who attend our performancesand are moved to give.

Ticket sales help cover a portion of the cost of shows, but in order to remain competitive and tosurvive without raising the ticket prices beyond what a normal family's reach is, we must be

able to compete with the theatres directly to our north and south. This means exploring every

option available in our space and within the boundaries of our four walls. So we have decided

to manage the space in a way that presents the best opportunity for the quality of shows, thesize of shows, the capacity of our audience and our audience's comfort in viewing the shows.

If we are to demand the prevailing price for a live theatre ticket we must deliver more than just

good acting, great costumes, song and dance, laughs and tears. In order to do this, we have

created a plan to improve the quality of our theatre: better viewing for our patrons, access for

our special needs guests, and expansion of our stage. We have looked at other options likemoving to another building in Woodland but the reality is that our space provides something

special that our patrons appreciate and speak to at every turn.

GOALS

In order to create better viewing without limiting the space to a single-use space, we will be

adding portable platforms at different heights, creating a "raked" effect. We have calculatedthat we need 5 rows of platforms that are capable of holding up to 12 seats per row. Portable

platforms give us the flexibility to change the space as we expand beyond just live theatre as welook at options to present to our community other forms of live entertainment.

We also plan to add an additional entry/exit to the building and enhance the experience for ourwheelchair and special needs clients. We will be constructing a new wheelchair ramp andplatform for our guests and a secondary platform for our special needs actors. Moving ourexisting wheelchair ramp which currently puts the guest in the awkward position of being

backstage with the actors prior to the show, will allow us to expand the width of our stagemore permanently as well. Our theatre has always had limitations because of the current

location of the entry for our special needs clients.

The change allows us to look at more options for theatre productions including musicals,productions with larger casts, and much better visibility for our audience members.

We have estimated the following costs:

Platforms: $4335Wheelchair Ramp: $2850

• Exit Door: $800

Please see attached spreadsheet for estimated costs.

PLATFORMS

Price per platform

Row #5 is 24" high 3'x8' 5 $125.00 $625.00

Row #4 5 $110.00 $550.00

row #3 is 12" high 3 $100.00 $300.00

Row #2 is 8" high 3 $90.00 $270.00

Row #1 is 4" high 3 $80.00 $240.00

Steps, railing, Misc hardware $250.00

Carpet to cover 400 sqft 400 $1.50 $600.00

Labor cost 30 $50.00 $1,500.00

$4,335.00

EXIT Door

Door & materials $300.00 $300.00

Labor 10 $50.00 $500.00

$800.00

Wheelchair Ramp

20" rise=20' run used or build fron scratch $2,850.00

TOTAL $7,985.00

50 mi south of

Cowlitz County OR

LOVE STREET PATRON of cowiitz county

Castle Rock

WA

1%

GEOGRAPHICAL REPORTOut of Region OR

2%

l'\ Battle Ground WA

3%

Washougal

,0%

YacoltAm boy

Brush Prairie

WAPortland OR 2%

3%

Kels WA

3%

Kalama WA

3%Woodland WA

32%

La Center WA

S%

'

Rtdgeheld WA

5%

L:

Longview WA

8%

Vancouver WA

28%

Camas WA

1%

The Top Ten Reasons Why Theatre is So Important in our community

#10 Human BeingsThe performance of theatre is a universal cultural phenomenon that exists in every society around the world.Human beings are the only einimal species that creates theatre. Understanding theatre helps us understand whatit means to be human.

#9 Self-ExpressionTheatre teaches us how to express ourselves more effectively. It develops our ability to communicate ourthoughts and feelings to others, improving our relationships and improving the world around us.

#8 Self-KnowledgeTheatre teaches us about ourselves. It helps us understand how our minds and the minds of others work. It helpsus to see how the environments in which we live affect who we are and who we will become.

#7 HistoryTheatre is a great way to lean about history. Rather than learning history from reading it in a dusty textbook,theatre makes history come alive right before our eyes. Theatre makes learning about history fun.

#6 The BodyTheatre reminds us that, even in this ever-changing digital age, there is a human body at the center of everydigital transaction. Accounting for the body in the design of the future will help us make technology that worksfor us rather than us working for technology.

#5 Globalization

Theatre helps us understand people from cultures other than our own. We can learn a lot about people fromcultures all around the world by studying their performance traditions. In doing so, we can learn to be lessethnocentric, and more accepting of others.

#4 Self-EmpowermentPerformance permeates every aspect of our everyday lives. Power relationships are constructed throughperformances. Understanding how performances unfold around us can help us to recognize and take control ofthe power dynamics that affect us.

#3 Social ChangeTheatre is a cultural space where society examines itself in a mirror. Theatre has long been looked at as alaboratory in which we can study the problems that confront society and attempt to solve those problems.

#2 Education

Theatre is a great way to leam. Going to the theatre teaches us about people, places, and ideas to which wewould not otherwise be exposed. Learning in a theatrical setting makes learning fun.

#1 CreativityTheatre helps us to develop our creativity. As our education system increasingly puts an emphasis on science,technology, engineering, and math, we cannot forget the importance of art. Let's put the "STE(A)M" back in"STEM!"

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WASHOUGAL

■I S 5 5 H V K k C. li K H N WAY \

Fl-I : 360.954. 3000

SCHOOL DISTRICT

WA.SHOUGAl. , WA 9 8 67 1

lAX: 360.835.7776

INVOICE

huddlesD^woodlandschools.orpWoodland High School ATTN: Paul Huddleston, CTE Director Invoice # 9971600049

1500 Dike Access Road Invoice Date 5/8/2017Woodland, WA. 98674 Invoice Total S 5,000.00360-841-2800 ext. 2889

Quantity Item Description

25 EV3 Lego Brand Robotics KitsPay by 6/15 so we can deliver kitsafter school gets out, so no shipping costs

Unit price Extension

$ 200.00 $ 5,000.00

Invoice Subtotal:

Tax:

Total Extension:

Balance due upon receipt of invoice

$ 5,000.00

$ 5,000.00

Exhibit E