Hero_FI_Confiq_V1.0
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Finance Configuration Guide HERO MOTORS LTD SAP Implementation Project - 15 CONFIGURATION GUIDE FINANCE (FI) Wipro Confidential Page 1 of 136
Transcript of Hero_FI_Confiq_V1.0
Finance
Configuration Guide
HERO MOTORS LTD
SAP ImplementationProject - 15
CONFIGURATION GUIDEFINANCE (FI)
Prepared by
I.DAMODARA REDDYSAP FICO Consultant
Wipro Infotech
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DOCUMENT CONTROL SHEET
GENERAL INFORMATION
Project name Document name Document location Project-15 SAP Implementation
Configuration Guide Finance(FI)
DOCUMENT INFORMATION Version Filename Date Author Reviewed by Changes from
previous versionV 1.0
REFERENCE DOCUMENTS
Document Version R Reference
DOCUMENT APPROVALS
Prepared by Received by
I.DAMODARA REDDY(Wipro Infotech ) (Hero Motors Ltd)
Table of Contents1 Creation of Company 4
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2 Company Code 43 Assign the Company Code to Company 64 Fiscal Year Variant 95 Assign Fiscal Year Variant to Company Code 106 Define Posting Period Variants 127 Open & Close the posting Periods 138 Assign Posting period variants to Company Code 149 Define Document Number Ranges 14
10 Create a new number range 1711 Create a New Document Type 1912 Posting Keys 2113 Field Status Variant 2214 Assign Field Status Variant to Company Code 2515 Chart of Accounts 2616 Assign COA to Co. Code (Maintained in Global Parameters) 2717 Define Account Groups 2918 Define Retained Earnings Account (P & L) 3019 Tolerance Group for Employees 3120 Tolerance Group for Vendors and Customers 3321 Extended Withholding Tax - EWT (TDS) 3522 Define Reason for Exemption 3623 Create EWT type for Deduction of EWT during Invoice Posting 3824 Create EWT Type for Payments Posting 4025 Creation of EWT Codes (Enter Rates Here) 4326 Assign the EWT Type & Codes to Company code 4627 Number Group for Internal Challan Numbers 5128 Assign Number Ranges to Number Groups 5229 Maintain Number Ranges 5330 Maintain Number Groups and SAP Script Forms 5831 Assigning Number Ranges to Number Groups 5932 Maintain Number Ranges for TDS Certificates 6033 Assignment of Document Type 6434 Defining Section Code 6535 Assignment of Account for Cash Discount Received 6836 Outgoing Payments 6937 Customer Down Payments Received 7738 Vendor Down Payment Made 7939 Banks 8140 Cash Journal 8341 Asset Accounting 8842 Asset Class 9243 Number Range for Asset Class 9944 Creation of Depreciation Keys 10345 Maintain Depreciation Key 10646 Bank Reconciliation Statement 10847 Tax Calculation Procedure (TAXINJ) 112
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1 Creation of Company
Double click on Company to enter the relevant Communication Details of the Company as mentioned below
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2 Company Code
Click on Second Option “Edit Company Code Data”
Again Double Click on Company Code
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3 Assign the Company Code to Company
To View the Minimum FI Settings assigned to Company Code (i.e. Fiscal year, Posting Period variants)Global Parameters
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OBY6 for Global data
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4 Fiscal Year Variant
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Click on Periods
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5 Assign Fiscal Year Variant to Company Code
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6 Define Posting Period Variants
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7 Open & Close the posting Periods
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8 Assign Posting period variants to Company Code
9 Define Document Number Ranges
Enter the Company Code
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Only to Display the existing data click on display Intervals icon
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10 Create a new number range
“Click on Change Intervals” icon
To Copy a Number range from 1 fiscal year to another fiscal year
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Enter the Company Code
Enter the Range of Number Ranges to be copied
Enter the fiscal year from which No range to be copied
Enter the fiscal year to which no range to be copied
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11 Create a New Document Type(OBA7)To View/Change the existing document type
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Click on New Entries
Enter the Document Type (i.e. 2 digits (alpha numeric)
Give the Number Range for this Document Type
Put a Tick mark on the following check boxes to allow the system to post the document
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12 Posting Keys (OB41)
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To view/change the existing Posting Keys double click on the posting key
13 Field Status Variant
– To keep the fields mandatory, suppress or optional while entering the Documents
Select the Company and click on Field Status Groups on the left side of the screen
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Double click on any field status group to modify the rules
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Again double click on Group to change/view the status
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14 Assign Field Status Variant to Company Code
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15 Chart of Accounts(OB13)
Double Click on HM
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16 Assign COA to Company Code (OB62)
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17 Define Account Groups(OBD4)
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18 Define Retained Earnings Account (P & L)
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Enter the COA – HM
19 Tolerance Group for Employees
To enter amount per document & discounts while entering documents
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Double click on Company code
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20Tolerance Group for Vendors and Customers
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Dobule click on 1000
21 Extended Withholding Tax - EWT(TDS)
To create a new Section under Income tax for EWT
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Give the Country Key as “IN”
To add new entries click on New EntriesEnter Section and Description
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22 Define Reason for Exemption
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23 Create EWT type for Deduction of EWT during Invoice Posting
Enter the Country Key as “IN”
Click on New Entry, if it is required
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Enter the Type and description
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24 Create EWT Type for Payments Posting
Enter the Country Key as “IN”
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Click on New Entries, if required
Enter the new EWT Type and keep the existing settings as it is except for the following :-
To set off/reverse the EWT deducted when down payment was made, keep the radio button in “central inv. prop.” on the left bottom of the screen as shown below
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25 Creation of EWT Codes (Enter Rates Here)
Enter the Country Key
Click on New Entries
Enter the EWT Type and EWT code
Enter the Section or else select from drop down box
Enter the Description of EWT Code
Enter the base amount % on which EWT to be deducted
Enter 1 on the right side of the field “Postings”
Enter the % of tax to be deducted as shown below
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Description Rate % % subject to tax Section Posting indicator (Here – 100%)Note: - For Education Cess Rate will entered like this : -
Main Code is I1 – on it 2% whtax is applicable , so ecess will be 2*.02=0.0400%
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26 Assign the EWT Type & Codes to Company code
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To enable the system to deduct the EWT we need to activate the Company code
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Assignment of GL Accounts for EWT Types & Codes,(OBWW) (i.e. to enable the system to post the EWT amounts so deducted while booking invoices or making down payments)
Enter the Chart of Accounts
For adding accounts for newly created EWT Codes & Types, scroll down the screen
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Enter the EWT Type & Code and enter the debit/credit Accounts
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27 Number Group for Internal Challan NumbersGOTO SM30 Maintain Table Views Enter the table/view name J_1IEWTNUMGR_1And choose the maintain push button
Click here
Maintain Number Group
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28 Assign Number Ranges to Number Groups(J1INO)
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Internal Number Range Key
29 Maintain Number Ranges(J1INUMBER)
Steps: - Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Remittance Challan Maintain Number Ranges. On the Internal number ranges for Challan screen, select the Change Groups push button.
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1. On the Maintain Number Ranges Groups screen, select the check box Group without text.
2. Select the from the menu Interval Maintain and assign the Company Code 1000 on the pop screen
3. Select on the “Maintain Number Range Intervals” screen, select the menu Edit Insert Year or Insert Year push button.
Field name Description User action and values Note
Year Year for which number range being defined
2007
From Number Starting number of series
1000000
To Number Ending number of series
19999999
4. If the number group is in un-assigned group, select the number group ‘10’ (put the cursor on the number group 10 and choose the select element icon)
5. Select the check box “Group without Text” and choose the Assign Element Group push button.
6. To save the entries use save icon or choose Ctrl+S.
The Chelan numbers are year dependent. In case you need to maintain the number range for new Fiscal year, maintain the number range to the new fiscal year, use the following additional steps.
7. To maintain the number range for another fiscal year, select the check box “Group without Text” on the “Maintain Number Range Groups” screen and select from the menu Interval Maintain and assign the Company Code as 1000.
8. Select the number rage 2007, which displayed in the screen, on the “Maintain Number Range Intervals” screen, select the menu Edit Insert Year.
9. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to.
10. To save the entries use save icon or choose Ctrl+S.
Click Maintain Groups
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30 Maintain Number Groups and SAP Script Forms
GOTO SM30 Maintain Table Views Enter the table/view name J_1IEWTNUMGR_1And choose the maintain push button
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31 Assigning Number Ranges to Number Groups (J1INO)
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32 Maintain Number Ranges for TDS Certificates(J1ICT)
Steps: -
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1. Financial Accounting Financial Accounting Global Settings Withholding Tax Extended Withholding Tax Postings India Withholding Tax Certificates for Vendors and Customers Maintain Number Ranges
2. To maintain on the “Withholding Tax Certificates (India)” screen, select the Maintain Groups push button.
3. The Groups defined in the previous step will be appearing on the screen i.e. 11, 13, 14, 16, and 19.
The certificate numbers are year dependent. In case of New Fiscal year, maintain the number range to the new fiscal year, Use the following additional steps:
4. Select the check box above the number range group ID on the “Maintain number range groups” screen.
5. Select from the menu Interval Maintain and assign the Company Code as 1000.
6. On the “Maintain Number Range Intervals” screen select the number rage 2007, which displayed in the screen, and select from the menu Edit Insert Year.
7. Maintain the number ranges by assigning the Fiscal Year, number series from and number series to, for each Number group. Number Range should not overlap between the number groups.
Number group
Fiscal year From Number To Number Current Number
11 2007 110000 119999
13 2007 130000 139999
14 2007 140000 149999
16 2007 160000 169999
19 2007 190000 199999
8. The group text not transported and maintain manually.
9. To save the entries use save icon or choose Ctrl+S.
Maintain Groups
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33 Assignment of Document Type While making EWT Monthly Payments to Company Code
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Customer Receivable
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34 Defining Section Code
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Press Address
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35 Assignment of Account for Cash Discount Received
Enter the COA – HM
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36 Outgoing Payments
Double Click on the Company Code
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Payment Methods in Country
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Payment Methods in Company Code
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Setting up of Bank Determination for Payment Transactions
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Select the Company Code
Click on Ranking Order
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Next click on Bank Accounts
Next, Click on Available amounts
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37 Customer Down Payments Received
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To assign accounts for Special GL Indicators, double click on SP GL Indicator
Enter COA HM
Enter the Recon a\c of Customer and enter the relevant GL account for SP GL Indicator
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38 Vendor Down Payment Made
Double click on SP GL Indicator
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Enter COA-HM
Enter the recon account of Vendor & relevant GL account for SP GL Indicator
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39 BANKS
Creation of House Banks
Enter the Company Code in which House bank has to be created
Click on New Entries
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Enter the Bank Country under House Bank Data
Enter the Bank Key (i.e. Bank Account no)
Click on Create Icon on right side of the screen, to enter the Bank Address Details
As shown below
Assignment of Bank GL account to House Bank
Select the House Bank as shown below
Double click on Bank AccountsEnter the GL Account
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40 Cash Journal
1) Create GL Account for Cash Transactions
After clicking the above said position it will take you to the following screen
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The GL account to be assigned should be ticked as “Post Automatically”
2) Document Type for Cash Transactions
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Number Range for Cash Journal Transactions
Enter the Company Code
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Click on Change Interval Icon
Set Up Cash Journal
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Create Cash Transactions
Enter the Company Code
Enter the Business Transaction Type
Enter the GL Account
Enter the Description of the Expenses/Revenue account
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41 ASSET ACCOUNTING
Chart of Depreciation
The chart of depreciation is a list of depreciation areas arranged according to business and legal requirements. The chart of depreciation enables you to manage all rules for the valuation of assets in a particular country or economic region.
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Assign Company Code to COD 1000
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Specify the Deprecation Areas to be posted in GL
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42 ASSET CLASS
In the following step, you define your asset classes and the control parameters for asset classes. The most important control parameters are:
the account determination
the screen layout rule
The number interval that the system should use for assigning asset main numbers in the asset class.
There are 2 ways to Create Asset Classes.
a) Through Wizardb) Or through T Code OAOA
A) Through Wizard
Through OAOA
1) Specify Account Determination
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Click on New Entries
Enter the GL Account No & Description
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2) Define Asset Classes
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Click on new entries
Enter the GL Account No and enter the Description of Asset Class
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Specify the Account Determination (GL A\c No created through 1st step)
Specify the Screen Layout rule (1st 4 digit of asset GL account no)
Enter the Number Range
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NOTE
IF THE ASSET CLASS IS A AUC TYPE, WHETHER THE ASSET CLASS IS GENERATED THROUGH WIZARD OR THOURGH OAOA
ASSET HAS TO BE MADE AS LINE ITEM SETTLEMENT AS SHOWN BELOW
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43 Number Range for Asset Class
Enter the Company Code
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To insert a new number range click on Insert Interval on the left top of the screen.
Account Assignment
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Enter the COD – HM
Select the COD and click on Account Determination
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Select the newly created Asset Class and click on the same, as shown below
And click on Balance Sheet Account for
Enter the necessary GL accounts as shown below
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44 CREATION OF DEPRECIATION KEYS
Declining Balance Method
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Click on New Entries
Select the Depreciation Validity Start Date
Click on Levels as shown below
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45 Maintain Depreciation Key
Click on New Entries
Enter the next available Serial No. (4 digits) normally it is maintained as equal to Multilevel method (3 digits)
Enter the Cut Off Value 5% as “COF”
If the depreciation has to be calculated on the number of days (i.e. 365 days/no of days in the respective months (i.e.30 or 31 or 29), put a tick mark in the “Dep. To the day)
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Select the Depreciation created as per above steps and click on Assignment of Calculation
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46 BANK RECONCILIATION STATEMENT
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Enter the COA
Click on Assign Accounts to Account Symbols, as shown below
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Then Click on create keys for posting rules
Click on Define Posting Rules
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47Tax Calculation Procedure (TAXINJ)
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Double click the Procedures
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Select TAXINN and double click Control Data.
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